Jobs at Western

Program Assistant

Apply now Work type: Permanent Full Time
Location: Bellingham, WA
Categories: Woodring College of Education

Position Title Program Assistant
About the University Western Washington University, with over 16,000 students in seven colleges and the graduate school, is nationally recognized for its educational programs, students and faculty. The campus is located in Bellingham, Washington, a coastal community of 90,000 overlooking Bellingham Bay, the San Juan Islands and the North Cascades Mountain range. The city lies 90 miles north of Seattle and 60 miles south of Vancouver, British Columbia. Western is the highest-ranking public, master's-granting university in the Pacific Northwest, according to the 2019 U.S. News & World Report rankings.
About the Department

Woodring College of Education’s (WCE) mission is to facilitate life-long learning through exemplary teaching to prepare quality education, health, and human services professionals for democratic citizenship and meaningful careers. As a College that serves the state, nation, and world, we:

  • Construct, transform, and convey knowledge by integrating research, theory, and practice;
  • Cultivate student growth through extensive community and school engagement in collaboration with exemplary practicing professionals;
  • Act with respect for individual differences, including taking a strengths-based view;
  • Develop collaborative partnerships that promote the learning and well-being of individuals, families, and the community; and
  • Evaluate processes and outcomes to ensure continual program improvements.

WCE is committed to transformational change that supports increased understanding and respect for all people and cultures.  One of the ways the College fulfills this commitment is through the work of its Equity and Diversity Committee. The Equity and Diversity Committee strives to promote equity among all people with attention to those who have experienced systemic social injustice based on their ethnicity, race, gender, age, disability, sexual orientation, language, socio-economic status, or religion. In addition, our department offers a depth of programs and pathways to support our students such as the Future Woodring Scholars, Maestros Para el Pueblo pathway programs, our Education and Social Justice minor, and the Center for Education Equity and Diversity (CEED), and Welcome and Engagement Office.

About the Position This position plays a vital role in supporting Woodring College of Education’s Student Welcome and Engagement Office by working to reduce barriers to success and increase recruitment, retention, and inclusion of students, particularly from marginalized and underrepresented backgrounds.

This position is influenced by diversity, equity and inclusion in its daily duties, practices and relational engagement with students, faculty, staff, community members and partners. The Program Assistant will have a clear cognizance of who our Western and Woodring students are and their relationship to land, local communities, peers, and partners – mindful of the undergraduate and graduate students served and the support services, resources, and referrals necessary for success.

The Program Assistant will serve as the primary point of contact in the reception area of Woodring College of Education’s Welcome and Engagement Space. Under the supervision of the Senior Consultant for Recruitment & Retention and working with Woodring’s DRR Program Coordinator and Academic Advisor, the Program Assistant will support innovative programming and wrap-around support services by helping provide students the tools to navigate General University Requirements (GUR), majors, endorsement areas, academic supports, and basic needs such as food security, student services and community resources. This position will provide quality services to students, families, and community members by creating a welcoming environment and providing responsive and accurate information in-person, virtually, by phone and email. The Program Assistant position is essential to completing a community that is committed to creating a positive impact on students’ experiences at Western Washington University and Woodring College of Education.

In addition to working with the Diversity Recruitment & Retention Office, the position also coordinates support for students affiliated with and co-located in the Woodring Welcome and Engagement Space. Programs include the Center for Education Equity and Diversity (CEED), the Education and Social Justice minor (ESJ), Woodring’s Pathways’ Programs (Maestros Para el Pueblo, Future Woodring Scholars), Peer Mentor Programs, Woodring Student Senators and Woodring clubs and student activities.

Required Qualifications
  • High School graduation or equivalent AND minimum two years of recent experience in Education, Public Administration, Social or Human Services, or closely related field.
  • Demonstrated success working in programs or related environments promoting equity, inclusion, and diversity in education-related student activities and/or family support services, student affairs, leadership development or related fields.
  • Demonstrated organizational and time management skills with an ability to manage multiple tasks in a dynamic work environment.
  • Demonstrated success collaborating with multiple stakeholders.
  • Experience using technology and software in support of student activities and services, including proficiency with Excel and Word.
  • Effective oral and written communication skills.
Preferred Qualifications
  • Associates Degree, equivalent education, and work experience: Education, Public Administration, Social or Human Services, or closely related field from an accredited college or university.
  • Experience with assessment or survey tool creation
  • Experience working with outside partners, such as school districts, community colleges and/or community-based organizations.
  • Working proficiency in Spanish and ability to communicate effectively in both English and Spanish, including written and interpersonal.
Special Conditions All employees must comply with our Immunization policies, including COVID vaccination by time of hire and Proof of Rubeola Measles Immunity within 60-days of hire. Please reach out to if you need information regarding medical or religious exemption and applicable accommodations.
Salary New hires typically begin at $2,799/ month, including an excellent benefits package.
Bargaining Unit This position is part of bargaining unit A and is covered under the collective bargaining agreement with Washington Federation of State Employees of WWU.
Application Instructions

A cover letter and resume are required and should address your experience related to the position responsibilities and the required and preferred qualifications.

Please include the names and contact information of three professional references.

Closing Date Notes Application review begins 11/30/2021; position is open until filled.

Western Washington University (WWU) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, WWU does not discriminate on the basis of race, color, creed, religion, national origin, sex (including pregnancy and parenting status), disability, age, veteran status, sexual orientation, gender identity or expression, marital status or genetic information in its programs or activities, including employment, admissions, and educational programs. See WWU’s Policy on Ensuring Equal Opportunity and Prohibiting Discrimination and Retaliation. Inquiries may be directed to the Office of Civil Rights and Title IX Compliance, Title IX and ADA Coordinator, Western Washington University, Old Main 345 (MS 9021), 516 High Street, Bellingham, WA 98225; 360.650.3307 (voice) or 711 (Washington Relay);

WWU is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request an accommodation, please contact Human Resources Disability Services, 360.650.3774 or 711 (Washington Relay).

Annual Security and Fire Safety Report: This report is provided pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act ("The Clery Act"). It includes statistics for the previous three calendar years concerning reported crimes that occurred on Western's campus; in certain off-campus buildings or property owned or controlled by Western; and on public property within, or immediately adjacent to and accessible from, the campus. The report also includes institutional policies concerning campus security, such as policies concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. You can obtain a copy of this report in printed or alternate formats by contacting the Office of the Vice President for Enrollment and Student Services at The report can be found at: Annual Security and Fire Safety Report.

All new employees must comply with the immunization policy and show employment eligibility verification as required by the U.S. Citizen and Immigration Service before beginning work at WWU. A thorough background check will be conducted on all new hires.

Job no: 499127
Advertised: Pacific Standard Time
Applications close:

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