Jobs at Western

ESC Club Advising Manager

Apply now Work type: Permanent Full Time
Location: Bellingham, WA
Categories: Enrollment & Student Services

Position Title ESC Club Advising Manager
About the University

Western Washington University is located in the Northwest Corner of the US in beautiful Bellingham, Washington (90 miles north of Seattle and 60 miles south of Vancouver, British Columbia).  The region offers multiple recreational and arts opportunities that attract people from all over the country. This coastal community located on the traditional lands of the Coast Salish people, has a population of 90,000 (including 16,000 WWU students), and is nestled between Bellingham Bay, the San Juan Islands and the peaks of the North Cascades. For more information about Western’s commitment to and work on equity, inclusion, and diversity, please see Western President’s page on Advancing Inclusion and Diversity

About the Department

Western Washington University has recently expanded our Ethnic Student Center space on campus, to provide a larger and more comprehensive physical area for our historically underrepresented student groups. The ESC Club Advising Manager position will be responsible for working with club leaders to ensure the success of club recruitment, events, fundraisers and overall management. In addition, this role will assist with leading co-curricular programs and inclusive spaces that support holistic student development, including programming which centers racial/ethnic identities, experiences, and histories; marginalized and intersecting identities, intercultural communication, community building, dialogue, conflict resolution, inclusive celebrations, and transformational learning.

The Viking Union connects a dynamic and diverse campus community, providing welcoming, supportive spaces and activities that advance engagement in leadership, service, adventure, and celebration. We continually strive to enhance the Western Experience through supporting student leadership, campus involvement, creative expression, and by providing services, recreation, and events in our venues. Learn more about the Viking Union's Core Beliefs. We are the home of the Associated Students, Ethnic Student Center, Western Involvement Network, VU Leadership and Community Engagement, Viking Outdoor Recreation, KUGS 89.3 FM, the new Multicultural Center and so much more.

Enrollment and Student Services and the Viking Union support Western's mission, which states that together with our students, staff, and faculty, we are committed to making a positive impact in the state and the world with a shared focus on academic excellence and inclusive achievement. We encourage applications from people of color, people with disabilities, marginalized genders, veterans, and other candidates from underrepresented backgrounds and with diverse experiences interested in this opportunity.

About the Position The Ethnic Student Center (ESC) is a student-centered organization within the Association Students (AS) of Western Washington University and was established in 1991. Our goal is to help students Affirm their identity, Build a sense of community, and Cultivate leadership (Our "ABCs"). The ESC is home to 19 diverse clubs that are open to students of all backgrounds. These clubs promote the values of the ESC and offer a “home away from home” for all students. Many students within the ESC have moved on to become leaders on campus and in the community.

The ESC Club Manager utilizes student-development centered approaches to advise, educate and support students on club organization and management, governance, fundraising and budget management, collaborative partnership building, campus/community resource referrals and all aspects of event program coordination. At the heart of this role is a deep (and ongoing) understanding of, and commitment to, issues of justice, equity, diversity, and inclusion-- coupled with the ability to cultivate and nurture caring and supportive connections with students via compassionate, empathetic, and generative approaches.

In addition, this position will supervise 2 student employees and lead in the planning and execution of several “all-club” events throughout the year. They will also work in partnership with the Assistant Director of Multicultural Student Engagement (AD-MSE) to co-create ongoing educational and developmental programming for student leaders.

Position Duties and Responsibilities:

Club Advising, Program/Event Education & Support, Budget Management (40%)

  • Utilize student-development centered approaches to advise, educate and support all Associated Students of WWU ESC-recognized clubs. This generally includes topical areas such as: club organization and management, governance, educating on AS policies/procedures/guidelines, fundraising and budget management, collaborative partnership building, campus/community resource referrals, and all aspects of event program planning and coordination. 
  • Educate and advise students on all aspects of programming club events. This would generally include: the development of intentional and impactful programmatic content; educating on AS/WWU/WA State policies/procedures/resources and various permit requirements; inclusive universal program design; strategic budget management; vendor contracting (with AS Fiscal Specialist); encouraging dynamic collaborative partnerships; advisement on task organization, deadlines, and delegation; supporting creative and accessible publicity and marketing; development of event objectives, evaluative tools and metrics; and overall support towards successful event execution. 
  • Provide tailored individual and group advising.
  • Support and educational opportunities that honor the unique intersecting identities of students and their diverse personal and political expressions.
  • Cultivate an authentic, caring, and supportive environment for all students in the ESC. 
  • Support the academic progress of club members and refer to appropriate student support colleagues and resources when appropriate.
  • Serve as fiscal resource for clubs. Provide education and training for club leaders to understand financial policies and guidelines of the University and the Associated Students (AS) organization.
  • Provide general oversight of all ESC club budgets to ensure adherence to the necessary AS/WWU fiscal rules/policies/procedures and appropriate use of allocated funds.
  • Work with the AD-MSE to provide advice/council on financial matters pertaining to club budgets and requests for funds.

ESC Event Planning, Support & Partnership Building (35%)

  • Serve as primary lead in the planning, coordination, and execution of medium to large scale ESC events.  This could include Welcome Events, Leadership Conferences, Talent Shows, Cultural Showcases, Cultural Markets, Heritage Events, and ESC Graduation.
  • Provide on-site support for program activities or events as warranted by program needs, often requiring evening or weekend attendance.
  • Partner with the ESC Advocacy & Programming student assistant on the planning and coordination of quarterly ESC events.
  • Support & collaborate with the AD-MSE and SAIRC Coordinator to plan & facilitate student leader trainings.
  • Establish solid collaborative partnerships with colleagues from the Student Advocacy and Identity Resource Centers (SAIRC), Student Activities office, AS Club Activities Manager, Outdoor Center Programs, VU Facilities & the VU Business Services & Planning office.
  • Implement an assessment process for all large event programs and provide outcomes for a comprehensive year-end report.

Supervision (10%)

  • Supervise the ESC Club Financial Coordinator and ESC Marketing & Outreach student employees.
  • Manage the recruitment, hiring, training, learning, development & evaluative processes for student employees.
  • Approve timesheets for student employees.
  • Ensure employees are aware and comply with all personnel policies and procedures.

Assessments, Surveys & Reporting (10%)

  • Develop measurable, creative, and user-friendly methods for collecting feedback, survey, & need assessment data from the ESC students.
  • Analyze data to help identify the dynamic and changing needs of our student population.
  • Provide opportunities that allow for the co-creation of new services, initiatives, and developmental opportunities that will best serve the needs of the students.
  • This position will use the Council for the Advancement of Standards in Higher Education Professional Standards (CAS) to assess the effectiveness of the ESC’s student development approach and, under the supervision of the Assistant Director, make recommendations for changes to     current initiatives, or suggest new initiatives to better achieve the goals of the ESC.
  • Provide data and assessment reports as needed that highlight accomplishments and challenges that the organization/staff/students experience.

Other duties as assigned (5%)

  • Work with the AD-MSE on annual planning. The position will use assessment data, and direction from the AD-MSE and student feedback to forecast and adjust annual club events
  • Provide periodic leadership coverage for the ESC as needed.
  • Engage in professional development opportunities that enhance knowledge, awareness, and effectiveness in the areas of inclusion, diversity, access and inter-cultural fluency (and other related topics).
  • Other duties as assigned


Staff Statement of Diversity/Cultural Engagement and Responsiveness:

  1. The ESC Club Manager engages in professional development opportunities that support the continued growth of cultural responsiveness and effectiveness in the areas of inclusion, diversity, multicultural and cross-cultural communication, and other related topics.
  2. The ESC Club Manager works in support of:
    1. An inclusive and culturally responsive environment for staff and students.
    2. Development of cultural engagement and responsiveness skills.
    3. The delivery of programs that support diversity objective of the campus community.

***cultural engagement, cultural responsiveness, and the need for culturally bound knowledge is integrated into the fabric of all we do so a percentage doesn't apply here - this is ongoing work with which this position will continually engage within the department.

Required Qualifications
  1. Bachelor’s degree.
  2. A minimum of two (2) years full-time professional working experience in advising, education, student activities, student support services, leadership development, government, nonprofit, or related field.
  3. Demonstrated experience leading and developing educational, cultural, and social programs designed to engage a broad array of diverse populations.
  4. Experience effectively advising students and/or young adult leaders of programs, clubs, or organizations to support personal and professional development as well as leadership in decision making.
  5. Demonstrated experience working successfully with and supporting ethnically & racially diverse populations.
  6. Demonstrate a strong commitment to creating an inclusive environment, the delivery of programs that support diversity and inclusion objectives, and the development of cultural responsiveness skills.
  7. Technologically proficient in Word, Excel, Outlook, and PowerPoint.
  8. Demonstrated organizational and time management skills, managing multiple tasks in a dynamic work environment that requires flexible hours.
  9. Demonstrated experience communicating effectively including written, interpersonal, and public speaking skills related to group facilitation.

All employees must comply with our Immunization policies, including COVID vaccination by time of hire and Proof of Rubeola Measles Immunity within 60-days of hire. Please reach out to HR@wwu.edu if you need information regarding medical or religious exemption and applicable accommodations.

Preferred Qualifications
  1. Master’s degree in Student Affairs Administration; Education; Management; Psychology; Ethnic Studies; Queer Studies; Womxn, Gender, Sexuality Studies; or another field of study that supports the work assigned.
  2. Experience supervising personnel, especially student employees or volunteers.
  3. Demonstrated experience planning, forecasting, monitoring, managing, and reconciling budgets.
  4. Demonstrated experience developing and implementing a comprehensive assessment plan that evaluates and analyzes the effectiveness of programs.
  5. Knowledge of student leadership and student development theories and their applications in practice.
  6. 3-5 years of related work experience in an organization, or on a program, specifically designed to meet the needs of an underserved, underrepresented, and/or marginalized population.
  7. Demonstrated experience creating and delivering diversity, equity and inclusion programming and facilitating the development of intercultural fluency skills.
Salary $50,194 - $58,560 commensurate with experience, including an excellent benefits package
Application Instructions

Five items are required for your application to be considered, they should directly address your experience related to the position responsibilities and each required and preferred qualification:

  1. Application
  2. Cover letter
  3. Resume
  4. Names and contact information of three professional references
  5. Attach a separate document no more than 500 words responding to this prompt: How have you demonstrated commitment and experience enhancing Diversity, Equity, and Inclusivity work for intersectional identities in your organizations?
Closing Date Notes

Position closes January 2, 2021 at 11:55pm

The Viking Union values student input on hiring committees and prioritizes academic achievement. As such, please be aware that the committee will not be reviewing applications until the start of winter quarter.

Western Washington University (WWU) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, WWU does not discriminate on the basis of race, color, creed, religion, national origin, sex (including pregnancy and parenting status), disability, age, veteran status, sexual orientation, gender identity or expression, marital status or genetic information in its programs or activities, including employment, admissions, and educational programs. See WWU’s Policy on Ensuring Equal Opportunity and Prohibiting Discrimination and Retaliation. Inquiries may be directed to the Office of Civil Rights and Title IX Compliance, Title IX and ADA Coordinator, Western Washington University, Old Main 345 (MS 9021), 516 High Street, Bellingham, WA 98225; 360.650.3307 (voice) or 711 (Washington Relay); crtc@wwu.edu

WWU is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request an accommodation, please contact Human Resources Disability Services, 360.650.3774 or 711 (Washington Relay).

Annual Security and Fire Safety Report: This report is provided pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act ("The Clery Act"). It includes statistics for the previous three calendar years concerning reported crimes that occurred on Western's campus; in certain off-campus buildings or property owned or controlled by Western; and on public property within, or immediately adjacent to and accessible from, the campus. The report also includes institutional policies concerning campus security, such as policies concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. You can obtain a copy of this report in printed or alternate formats by contacting the Office of the Vice President for Enrollment and Student Services at vpsa.office@wwu.edu. The report can be found at: Annual Security and Fire Safety Report.

All new employees must comply with the immunization policy and show employment eligibility verification as required by the U.S. Citizen and Immigration Service before beginning work at WWU. A thorough background check will be conducted on all new hires.

Job no: 499086
Advertised: Pacific Daylight Time
Applications close: Pacific Standard Time

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