Jobs at Western

Curriculum and Records Manager

Apply now Work type: Permanent Full Time
Location: Bellingham, WA
Categories: Fairhaven College

Position Title Curriculum and Records Manager
About the University Western Washington University, with over 16,000 students in seven colleges and the graduate school, is nationally recognized for its educational programs, students and faculty. The campus is located in Bellingham, Washington, a coastal community of 90,000 overlooking Bellingham Bay, the San Juan Islands and the North Cascades Mountain range. The city lies 90 miles north of Seattle and 60 miles south of Vancouver, British Columbia. Western is the highest-ranking public, master's-granting university in the Pacific Northwest, according to the 2019 U.S. News & World Report rankings.
About the Department

Fairhaven College of Interdisciplinary Studies is a liberal arts college of about 400 students, that is among seven other colleges within the University. Instead of traditional letter grades, faculty write direct responses to student self-evaluations with narrative assessments at the end of the quarter (main campus classes still receive letter grades). Fairhaven cultivates student responsibility for designing and assessing learning through interdisciplinary inquiry, creativity, and scholarship. With an emphasis on justice, social and environmental responsibility, and cultural diversity, we challenge ourselves through active, innovative, and experiential learning to examine our choices, roles, and purposes in the world. It is our aim to engage and negotiate fairly with students, faculty, and staff in a collegial, democratic setting that encourages the airing of diverse voices. 

By offering mostly small seminars, we serve a wide range of students and communities, including students of color, queer students, students with disabilities, first-generation college students, returning students, and members of other marginalized and community groups. We are actively striving to increase the representation of diverse students, staff, and faculty at our college.   

Fairhaven College of Interdisciplinary Studies supports Western's mission, which states that together with our students, staff, and faculty, we are committed to making a positive impact in the state and the world with a shared focus on academic excellence and inclusive achievement. We encourage applications from women, people of color, people with disabilities, veterans, and other candidates from underrepresented backgrounds and with diverse experiences interested in this opportunity.

About the Position The Fairhaven College Curriculum and Records Manager works as part of a staff team to support faculty and students in curriculum planning and enrollment by providing management in the areas of student registration, maintenance of student on-line portfolios, interpretation and enforcement of credit award policies, production of course descriptions and scheduling courses. In this position, you play a central role in the curriculum planning process as a member of and primary staff support to the Fairhaven College Curriculum Committee. You will ensure the College’s compliance with University curriculum proposal deadlines, monitor graduation requirements, provide credit evaluation, compile Fairhaven students’ supplemental transcripts from narrative assessment data, and maintain accurate permanent student records. Occasional staffing required at weekend or evening events.

This is a permanent, full-time, professional position which includes a full benefits package. The position is supervised by the Academic Services Manager at Fairhaven College and works closely with the faculty and Dean of the College and other staff positions. Within this collaborative environment, you work independently to ensure the integrity of the operational details of the Fairhaven College Curriculum and student records.

Typical duties include:

  • Serve as liaison between the College and University offices involved in planning, scheduling, and records management in support of academic programs, including Registrar's Office, Outreach and Continuing Education and Summer Programs, and Academic Coordinating Commission.
  • Participate in the curriculum development process as a member of the Curriculum Committee.
  • Manage class and room scheduling for the College; work with central scheduling to acquire teaching space when needed.
  • Establish, monitor, and oversee registration process.
  • Support and advise students regarding policies, procedures and registration. 
  • Work with Advising Coordinator to monitor and report student academic progress.
  • Maintain central files of current students and alumni.
  • Oversee faculty credit and narrative assessment reporting and generate reports as needed.
  • Manage all curricular documentation and records within the College.
  • Collaborate with Fairhaven College Advising and Enrollment Management team, faculty, and college dean to develop comprehensive advising and enrollment strategies through enrollment and curriculum assessment and data analysis to facilitate college recruitment and retention goals, including increasing access to underrepresented students, nontraditional adult learners, and students of color.
  • Assist in the development and implementation of new student orientation, quarterly registration of new students, and other college and university-wide activities in collaboration with university academic advising and new student orientation programs.
Required Qualifications
  • Bachelor's degree
  • Experience in academic registration and assessment.
  • Demonstrated commitment to support a workplace culture in which diversity is honored, respected and celebrated.
  • Minimum of two years experience with academic information management systems, including construction and use of databases, spreadsheets, or similar software such as Banner Student Records, Access, Excel, MS Word.
  • Demonstrated experience with interpreting and implementing academic policies.
  • Experience with curriculum planning.
  • Ability to work with diverse groups.
  • Evidence of strong writing, proofreading, and editing skills.
  • Ability to troubleshoot a problem through bureaucratic management systems/processes.
  • Flexibility and adaptability.

All employees must comply with our Immunization policies, including COVID vaccination by time of hire and Proof of Rubeola Measles Immunity within 60-days of hire. Please reach out to if you need information regarding medical or religious exemption and applicable accommodations.

Preferred Qualifications
  • Master’s degree.
  • Experience working with students and faculty.
  • Understanding of and experience with “alternative” academic programs, interdisciplinary programs or student/faculty designed programs.
  • Experience with on-line records management.
  • Experience with narrative academic assessment and/or student portfolios.
Special Conditions All employees must comply with our Immunization policies, including COVID vaccination by time of hire and Proof of Rubeola Measles Immunity within 60-days of hire. Please reach out to if you need information regarding medical or religious exemption and applicable accommodations.
Salary Starting range for this position is $48,807- $56,942, commensurate with experience.  This position may be non-exempt depending on placement in range.
Application Instructions

A cover letter and resume are required and should address your experience related to the position responsibilities and the required and preferred qualifications.

Please include the names and contact information of three professional references.

Closing Date Notes Application review begins September 18, 2021; position is open until filled.

Western Washington University (WWU) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, WWU does not discriminate on the basis of race, color, creed, religion, national origin, sex (including pregnancy and parenting status), disability, age, veteran status, sexual orientation, gender identity or expression, marital status or genetic information in its programs or activities, including employment, admissions, and educational programs. See WWU’s Policy on Ensuring Equal Opportunity and Prohibiting Discrimination and Retaliation. Inquiries may be directed to the Office of Civil Rights and Title IX Compliance, Title IX and ADA Coordinator, Western Washington University, Old Main 345 (MS 9021), 516 High Street, Bellingham, WA 98225; 360.650.3307 (voice) or 711 (Washington Relay);

WWU is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request an accommodation, please contact Human Resources Disability Services, 360.650.3774 or 711 (Washington Relay).

Annual Security and Fire Safety Report: This report is provided pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act ("The Clery Act"). It includes statistics for the previous three calendar years concerning reported crimes that occurred on Western's campus; in certain off-campus buildings or property owned or controlled by Western; and on public property within, or immediately adjacent to and accessible from, the campus. The report also includes institutional policies concerning campus security, such as policies concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. You can obtain a copy of this report in printed or alternate formats by contacting the Office of the Vice President for Enrollment and Student Services at The report can be found at: Annual Security and Fire Safety Report.

All new employees must comply with the immunization policy and show employment eligibility verification as required by the U.S. Citizen and Immigration Service before beginning work at WWU. A thorough background check will be conducted on all new hires.

Job no: 498840
Advertised: Pacific Daylight Time
Applications close:

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