Jobs at Western

Budget and Process Analyst

Apply now Work type: Permanent Full Time
Location: Bellingham, WA
Categories: Business and Financial Affairs

Position Title Budget and Process Analyst
About the University Western Washington University, with over 16,000 students in seven colleges and the graduate school, is nationally recognized for its educational programs, students and faculty. The campus is located in Bellingham, Washington, a coastal community of 90,000 overlooking Bellingham Bay, the San Juan Islands and the North Cascades Mountain range. The city lies 90 miles north of Seattle and 60 miles south of Vancouver, British Columbia. Western is the highest-ranking public, master's-granting university in the Pacific Northwest, according to the 2019 U.S. News & World Report rankings.
About the Department Budget and Financial Planning and the Division of Business and Financial Affairs support Western's mission, which states that together with our students, staff, and faculty, we are committed to making a positive impact in the state and the world with a shared focus on academic excellence and inclusive achievement. We encourage applications from women, people of color, people with disabilities, veterans, and other candidates from underrepresented backgrounds and with diverse experiences interested in this opportunity.
About the Position

Western’s Budget and Financial Planning (BFP) is hiring for a Budget and Process Analyst that will conduct continuing strategic review of BFP’s budget development, maintenance, and reporting processes, including reviewing, documenting, and improving processes. The Analyst will focus on improving efficiency and transparency, and strengthening internal controls throughout the various processes. In addition to performing this strategic process review, the Analyst will be responsible for key functions including institutional budgetary analysis and operating budget maintenance.

Position Duties / Responsibilities:

Support of Budget and Financial Planning's key, ongoing functions, including institutional budgetary analysis, strategic planning, and operating budget maintenance (50%)

  • Conduct analysis or modeling for Western's budget, including state, self-sustaining, and auxiliary areas, support of strategic initiatives as defined by Executive Director;
  • Conduct analysis of proposed & adopted State budgets and identify potential impacts to WWU;
  • Assist with preparation and submission of fiscal notes and legislative information requests;
  • Assist with responses to internal budget requests;
  • Update, consolidate, and/or improve periodic budget presentations and publication materials;
  • Maintain institutional memberships and central service payments;
  • Serve as primary backup for certain Budget and Financial Planning functions, including budget transfers and position activations.

Ongoing Review and Improvement of Strategic Processes (50%)

  • Document existing processes and practices for budget development, execution, and maintenance of the University’s operating budget;
  • Conduct research of best practices among institutions of higher education for budget development, maintenance, and reporting processes, assessing feasibility of adoption;
  • Facilitate meetings with stakeholders to review current processes and practices, communicating and translating technical information across various stakeholder groups;
  • Coordinate between Budget and Financial Planning, systems administration, and IT staff as necessary to identify, evaluate and document data needs and sources for ongoing budget analysis and reporting needs;
  • Provide continual process improvement and efficiency consultation, conduct ongoing process reviews and create more optimal integration of interdependent budget processes and timelines;
  • Develop data flow diagramming and/or process models to represent current processes;
  • Prepare written reports and presentations and make recommendations to Executive Director for process changes, including implementation plans;
  • Identify and evaluate opportunities to strengthen budget controls, and make recommendations to Executive Director on implementation;
  • Update existing process manuals and internal Budget and Financial Planning publications to reflect improved processes;
  • Create training and/or process manuals for biennial State and internal University budget processes and systems;
  • Lead implementation of adopted process changes under executive direction, using established change management best practices and project management methodologies.
Required Qualifications
  • Bachelor’s Degree in business or public administration, finance, information technology, or a field relevant to position, or equivalent experience/education
  • A minimum of five years of professional experience related to management or business process analysis, documentation, and improvement, or related field
  • A minimum of three years of professional research and persuasive report writing, including data review/analysis and diagramming, or similar graphic representations. A Master’s degree may substitute for one year of professional experience
  • Demonstrated experience writing technical or professional process manuals or publications
  • Demonstrated experience performing financial modeling and analysis
  • Demonstrated excellent interpersonal, verbal communication, analytical, critical thinking, and creative problem solving skills
  • Ability to work independently and manage competing deadlines on multiple projects
  • Demonstrated experience working with people of diverse backgrounds as a member of an inclusive team
  • Ability to handle sensitive financial and business information in a confidential manner
Preferred Qualifications
  • Master’s degree in business or public administration, information technology or a field relevant to position
  • Relevant work experience in higher education field
  • Experience in Microsoft Project, Visio, or other process diagramming software
  • Demonstrated experience working with database, spreadsheet and/or data visualization software, especially Banner/Ellucian systems
  • Demonstrated experience in project management and change management
Salary $66,030 - $84,372, depending on experience
Application Instructions

A cover letter and resume are required and should address your experience related to the position responsibilities and the required and preferred qualifications.

Please include the names and contact information of three professional references.

Closing Date Notes Application review begins April 9, 2021; position is open until filled.

Western Washington University (WWU) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, WWU does not discriminate on the basis of race, color, creed, religion, national origin, sex (including pregnancy and parenting status), disability, age, veteran status, sexual orientation, gender identity or expression, marital status or genetic information in its programs or activities, including employment, admissions, and educational programs. See WWU’s Policy on Ensuring Equal Opportunity and Prohibiting Discrimination and Retaliation. Inquiries may be directed to the Office of Civil Rights and Title IX Compliance, Title IX and ADA Coordinator, Western Washington University, Old Main 345 (MS 9021), 516 High Street, Bellingham, WA 98225; 360.650.3307 (voice) or 711 (Washington Relay);

WWU is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request an accommodation, please contact Human Resources Disability Services, 360.650.3774 or 711 (Washington Relay).

Annual Security and Fire Safety Report: This report is provided pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act ("The Clery Act"). It includes statistics for the previous three calendar years concerning reported crimes that occurred on Western's campus; in certain off-campus buildings or property owned or controlled by Western; and on public property within, or immediately adjacent to and accessible from, the campus. The report also includes institutional policies concerning campus security, such as policies concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. You can obtain a copy of this report in printed or alternate formats by contacting the Office of the Vice President for Enrollment and Student Services at The report can be found at: Annual Security and Fire Safety Report.

All new employees must comply with the immunization policy and show employment eligibility verification as required by the U.S. Citizen and Immigration Service before beginning work at WWU. A thorough background check will be conducted on all new hires.

Job no: 498308
Advertised: Pacific Standard Time
Applications close:

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