||AS OCE Director of Legislative Affairs 2020-2021
|About the Department
The AS Office of Civic Engagement exists to provide the resources, services, and support necessary to ensure student representation in decisions that impact students at the university, local, state, and federal levels; to promote effective citizenship and civic engagement through services, programs, and collaboration.
|About the Position
The Director of Legislative Affairs (DOLA) is a representative for the Associated Students (AS) Executive Board and AS Student Senate at Western Washington University to the Washington State Legislature, the Governor’s office, and other state agencies.
|Terms of Position
This is a three-quarter position. This position includes 30 hours of work to be completed over Summer Quarter, including attending any Washington Student Association meetings, scheduled in coordination with the AS Vice President for Governmental Affairs. This position starts the Monday two weeks before the start of classes fall quarter and ends the Friday of finals week the following spring quarter. This position works an average of 15 hours per week during Fall, an average of 35 hours per week during Winter Quarter, and an average of 10 hours per week during Spring Quarter. This position holder is authorized to work during intersession if necessary circumstances apply. This includes attending the WSA Legislative Liaison Training the first week of January set by the Executive Board of the Washington Student Association, and Legislative Session if session continues into intersession. This position holder may work more some weeks and less other weeks depending on the office’s needs. The DOLA should be permitted to spend more time preparing during summer for legislative agenda items including but not limited to: meeting with ASVP for Governmental Affairs and the AS Executive Board, reaching out to legislators during interim, researching and drafting legislative agenda items and bills to propose to the Legislative Affairs Council.
- Maintain a minimum credit load throughout term of position of 6 credits for undergraduates and 4 credits for graduates.
- Maintain a minimum of a 2.00 cumulative grade point average.
- Ability to complete the entire term of the position.
- Ability to move to Olympia for Winter Quarter.
- Demonstrated interest in policy and lobbying.
- Public speaking skills.
- Understanding of Washington State Legislature
- Effective organizational and time management skills.
- Ability to work independently and responsibly.
- Demonstrated ability to work collaboratively with people of diverse backgrounds and opinions.
- Ability to work within deadlines and problem solve.
- Ability to communicate in an effective manner that is welcoming to wide variety of people.
- Knowledge or experience with Budget Management.
- Knowledge of department and the position’s responsibilities.
|AS Employment Responsibilities
- Serve the diverse membership of the Associated Students in a professional and ethical manner by:
- Being familiar with and upholding the AS Charter, all WWU policies, and all AS policies including the Personnel Policy, Code of Conduct, and Program Standards.
- Attending all AS staff development events including, but not limited to: pre-fall orientation, pre-winter, and pre-spring staff developments.
- Being knowledgeable of the AS organization and its general operations.
- Serving on search committees as designated by the AS Personnel Director.
- Ensure the legacy of this position by:
- Working with supervisor and Personnel Director to revise and update position job description.
- Working with the previous position holder to complete a minimum of 5-10 hours of unpaid internship as well as providing a 5-10-hour internship to the incoming position holder.
- Developing and maintaining a legacy document as required by the AS Personnel Policy.
|AS Office of Civic Engagement Responsibilities
- Empower and support the Associated Students membership with civic engagement information, activities, and peer education by:
- Maintaining 10 regular posted office hours per week as arranged with the OCE team. Providing unbiased, nonjudgmental, and accurate information and services to students.
- Maintaining up-to-date records and information of on and off campus services in order to provide effective referrals.
- Provide voter education and voter registration information.
- Ensure the smooth, effective operations of the Office of Civic Engagement by:
- Attending weekly OCE staff meetings, office check-ins, and any additional departmental activities.
- Promoting teamwork and collaboration throughout the OCE office.
- Assisting with the coordination of activities, materials, and tabling schedules for all OCE civic engagement events.
- Establishing and maintaining active working relationships with other OCE team members.
- Develop and enhance the teamwork, communication, and effectiveness of the OCE by:
- Planning short- and long-term goals for the OCE with office staff and the OCE Director.
- Continually receiving feedback from participants of events and services.
- Maintaining regular communication with OCE staff outside of meetings.
- Foster working relationships with related campus and community resources by:
- Being aware of and participating in OCE related events.
- Fostering and enhancing working relationships and communication with Western Votes and other civic engagement organizations on campus.
- Engaging the Associated Student Membership with legislative issues by:
- Organizing an event regarding topics which were discussed in the Legislative Session.
- Establishing and maintaining a minimum of 3 posted office hours per week during Fall and 2 during Spring Quarter, unless legislative business precludes attendance.
- Working with the VP for Governmental Affairs and the Western Votes President to organize Western Lobby Day(s).
- Serving on the AS Legislative Affairs Council as a voting member and actively contributing to the development and drafting of legislative agenda items.
- Serving in an auxiliary function in organizing a voter registration drive prior to any upcoming election.
- Outreaching to underrepresented and diverse student populations and groups to solicit ideas to include on the legislative agenda.
- Providing updates to students during legislative session on a consistent basis. This can include but is not limited to blogging, AS Review articles, the Western Front. Social Media, and campus emails.
- Represent student voices and interests to the Washington State Legislature by:
- Giving oral and written testimony to the appropriate legislative organization.
- Consulting with the AS VP for Governmental Affairs before representing the ASWWU on any legislative concern during the Legislative Session not on the legislative agenda.
- Attending the Washington Student Association Legislative Liaison training in Olympia prior to the start of the Legislative Session.
- Preparing for Legislative Session by researching key legislators and upcoming legislative issues.
- Preparing for the Legislative Session by drafting bills on issues on the legislative agenda and by contacting possible sponsors in the legislature to support this process.
- Coordinate mutual legislative objectives with the WWU faculty and administration and with other universities by:
- Maintaining a working relationship with the WWU Faculty Senate, and WWU Office of University Relations and other WWU Lobbyists.
- Establishing and maintaining a working relationship with the Washington Student Association and representatives from other universities.
- Attending all Washington Student Association Board of Directors meetings.
- Maintain a working relationship with the AS Board of Directors by:
- Providing a weekly report to the VP for Governmental Affairs and the Legislative Affairs Council on all legislative issues during session.
- Communicating regularly with the VP for Governmental Affairs to discuss lobbing activities and efforts.
- Attending meetings of the AS Executive Board as requested by the AS VP for Governmental Affairs.
- Making recommendations to the AS VP for Governmental Affairs concerning all legislative business.
- Compiling and presenting a comprehensive report detailing activity of concern to the AS Executive Board at the end of Legislative Session.
||All majors are encouraged to apply.
||Starting hourly wage of $15.15.
||A cover letter and resume are required and should address your experience related to the position responsibilities and the required and preferred qualifications. In your cover letter please also specifically address the following questions:
1. Why are you interested in working for the Associated Students?
2. Why are you interested in working in this position?
3. What specific skills, knowledge, and/or experience (paid and volunteer) do you have that would help you be successful in this position?
4. Will you be available for all mandatory AS Staff Development trainings (this will not conflict with school) including Fall Training between September 7th – 18th, Winter training on Jan 4th, and Spring training on March 29th?
5. What is your schedule of availability for a job interview?
|Closing Date Notes
||Application open until April 10th.