||AS OCE Elections Coordinator 2020-2021
|About the Department
The AS Office of Civic Engagement exists to provide the resources, services, and support necessary to ensure student representation in decisions that impact students at the university, local, state, and federal levels; to promote effective citizenship and civic engagement through services, programs, and collaboration.
|About the Position
The Elections Coordinator organizes all AS elections in accordance with the AS Election Code and is responsible for encouraging student participation in campus elections through voting and recruitment of candidates. The Elections Coordinator works with the ASVP for Governmental Affairs and AS Organizing and Outreach Coordinator to promote AS elections and increase voter turnout among students. The Election Coordinator also helps inform the students about candidates and current issues for upcoming elections.
|Terms of Position
This is a three quarter position. This position starts the Monday two weeks before the start of classes fall quarter and ends the Friday of finals week the following spring quarter. This position works an average of 15 hours per week in fall and winter and 14 hours per week in the spring. The position holder may work more some weeks and less other weeks depending on the office’s needs. The position holder is neither required nor expected to work during intersession, winter break or spring break. This position requires 30 hours of work to be completed between mid-August and AS Fall Training, scheduled in coordination with AS Office of Civic Engagement Director.
- Maintain a minimum credit load throughout term of position of 6 credits for undergraduates and 4 credits for graduates.
- Maintain a minimum of a 2.00 cumulative grade point average.
- Ability to complete the entire term of the position.
- Knowledge of/interest in elections and civic engagement.
- Effective organizational and time management skills.
- Ability to work independently and responsibly.
- Demonstrated ability to work collaboratively with people of diverse backgrounds and opinions.
- Ability to work within deadlines and problem solve.
- Ability to communicate in an effective manner that is welcoming to wide variety of people.
- Knowledge or experience with Budget Management.
- Knowledge of department and the position’s responsibilities.
|AS Employment Responsibilities
- Serve the diverse membership of the Associated Students in a professional and ethical manner by:
- Being familiar with and upholding the AS Charter, all WWU policies, and all AS policies including the Personnel Policy, Code of Conduct, and Program Standards.
- Attending all AS staff development events including, but not limited to: pre-fall orientation, pre-winter, pre-spring, and mid-quarter staff developments.
- Being knowledgeable of the AS organization and its general operations.
- Serving on search committees as designated by the AS Personnel Director.
- Ensure the legacy of this position by:
- Working with supervisor and Personnel Director to revise and update position job description.
- Working with the previous position holder to complete a minimum of 5-10 hours of unpaid internship as well as providing a 5-10-hour internship to the incoming position holder.
- Developing and maintaining a legacy document as required by the AS Personnel Policy.
|AS Office of Civic Engagement Responsibilities
- Empower and support the Associated Students membership with civic engagement information, activities, and peer education by:
- Maintaining 10 regular posted office hours per week as arranged with the OCE team. Providing unbiased, nonjudgmental, and accurate information and services to students.
- Maintaining up-to-date records and information of on and off campus services in order to provide effective referrals.
- Provide voter education and voter registration information.
- Ensure the smooth, effective operations of the Office of Civic Engagement by:
- Attending weekly OCE staff meetings, office check-ins, and any additional departmental activities.
- Promoting teamwork and collaboration throughout the OCE office.
- Assisting with the coordination of activities, materials, and tabling schedules for all OCE civic engagement events.
- Establishing and maintaining active working relationships with other OCE team members.
- Develop and enhance the teamwork, communication, and effectiveness of the OCE by:
- Planning short- and long-term goals for the OCE with office staff and the OCE Director.
- Continually receiving feedback from participants of events and services.
- Maintaining regular communication with OCE staff outside of meetings.
- Foster working relationships with related campus and community resources by:
- Being aware of and participating in OCE related events.
- Fostering and enhancing working relationships and communication with Western Votes and other civic engagement organizations on campus.
- Publicize the AS Elections to ensure that a diverse a representation of Western’s student body is represented by the Executive Board and Student Senate by:
- Participating in relevant campus info fairs, including, but not limited to the AS Job Fair and Red Square Info Fair, to promote AS Elections.
- Developing and promoting and coordinating outreach for the recruitment of student candidates and publicity for the election (i.e. poster posting, banners, press releases, attending hall council meetings, etc.).
- Encouraging campus media to publicize candidates, issues, forums, referendums, and the election.
- Ensure the effective organization of the AS Elections by:
- Compiling and distributing campaign packets of necessary forms to candidates.
- Setting calendar of meetings, deadlines, and election dates and encouraging students to file for office by using campus media, advertisements, signs, flyers, etc.
- Chairing the mandatory candidate orientation meeting. Collect forms, describe rules of election, give specific information and draw by lot for order on ballot and voters pamphlet.
- Following guidelines in AS Election Code concerning all aspects of the election and the Election Board.
- Knowing procedures and taking precautionary measures to handle grievances.
- Organizing, coordinating, and advertising at least two candidate/issue forums.
- Working with appropriate staff at ATUS to ensure the AS Elections tab and the AS website is operational for the election and setting up the election ballot using the online voting software.
- Ensure Elections Fairness by:
- Enlisting unbiased volunteers or hiring unbiased ballot counters, following Election Code guidelines (if applicable).
- Coordinating and arranging for unbiased poll workers. Have booths and materials set up and removed on election day(s).
- Releasing un-certified voting results and presenting results to the AS Executive Board and AS Student Senate for certification.
- Chairing the AS Election Advisory Committee.
- Chairing the Election Board Chair hiring committee.
- Promote Student Engagement in Local, State and Federal Elections by:
- Assisting the ASVP of Governmental Affairs, the OCE Director, and the Voter Engagement & Recruitment Coordinator with voter registration and education efforts as requested.
- Use student fees in a responsible and proper manner by:
- Developing quarterly and annual budget plans and projections.
||All majors are encouraged to apply.
Starting hourly wage at $15.15.
||A cover letter and resume are required and should address your experience related to the position responsibilities and the required and preferred qualifications. In your cover letter please also specifically address the following questions:
1. Why are you interested in working for the Associated Students?
2. Why are you interested in working in this position?
3. What specific skills, knowledge, and/or experience (paid and volunteer) do you have that would help you be successful in this position?
4. Will you be available for all mandatory AS Staff Development trainings (this will not conflict with school) including Fall Training between September 7th – 18th, Winter training on Jan 4th, and Spring training on March 29th?
5. What is your schedule of availability for a job interview?
|Closing Date Notes
||Application open until April 10th.