||AS OCE Voter Engagement & Recruitment Coordinator 2020-2021
|About the Department
The AS Office of Civic Engagement exists to provide the resources, services, and support necessary to ensure student representation in decisions that impact students at the university, local, state, and federal levels and to promote effective citizenship and civic engagement through services, programs, and collaboration.
|About the Position
The AS Voter Engagement & Recruitment Coordinator is responsible for coordinating voter registration, get out the vote efforts, and facilitating all organizing efforts on campus in collaboration with Western Votes and Washington Student Association (WSA). This position is also responsible for educating the campus community about issues regarding the primary and general elections and student issues at the local, state, and federal level. The desired outcome of this position is to increase voter recruitment, voter education, and voter engagement.
|Terms of Position
This is a four-quarter position. This position starts the Monday before summer classes begin and ends the Friday of finals week the following spring quarter. This position works an average of 15 hours per week. The position holder may work more some weeks and less other weeks depending on the office’s needs. The position holder is neither required nor expected to work during intersession, winter break or spring break.
- Maintain a minimum credit load throughout term of position of 6 credits for undergraduates and 4 credits for graduates.
- Maintain a minimum of a 2.00 cumulative grade point average.
- Ability to complete the entire term of the position.
- Knowledge of or experience with the voter registration process.
- Experience organizing around a cause.
- Experience with managing and recruiting volunteers.
- Effective organizational and time management skills.
- Ability to work independently and responsibly.
- Demonstrated ability to work collaboratively with people of diverse backgrounds and opinions.
- Ability to work within deadlines and problem solve.
- Ability to communicate in an effective manner that is welcoming to wide variety of people.
- Knowledge or experience with Budget Management.
- Knowledge of department and the position’s responsibilities.
|AS Employment Responsibilities
- Serve the membership of the Associated Students in a professional and ethical manner by:
- Being familiar with and upholding the AS Charter, all WWU policies, and all AS policies including the Personnel Policy, Code of Conduct, and Program Standards.
- Attending all AS staff development events: pre-fall orientation, pre-winter, pre- spring, and mid-quarter staff developments.
- Being knowledgeable of the AS organization and its general operations.
- Serving on search committees as designated by the AS Personnel Director.
- Ensure the legacy of this position by:
- Working with supervisor and Personnel Director to revise and update position job description.
- Working with the previous position holder to complete a minimum of 5-10 hours of unpaid internship as well as providing a 5-10-hour internship to the incoming position holder.
- Developing and maintaining a legacy document as required by the AS Personnel Policy.
|AS Office of Civic Engagement Responsibilities
- Empower and support the Associated Students membership with civic engagement information, activities, and peer education by:
- Maintaining 10 regular posted office hours per week as arranged with the OCE team. Providing unbiased, nonjudgmental, and accurate information and services to students.
- Maintaining up-to-date records and information of on and off campus services in order to provide effective referrals.
- Provide voter education and voter registration information.
- Ensure the smooth, effective operations of the Office of Civic Engagement by:
- Attending weekly OCE staff meetings, office check-ins, and any additional departmental activities.
- Promoting teamwork and collaboration throughout the OCE office.
- Assisting with the coordination of activities, materials, and tabling schedules for all OCE civic engagement events.
- Establishing and maintaining active working relationships with other OCE team members.
- Develop and enhance the teamwork, communication, and effectiveness of the OCE by:
- Planning short- and long-term goals for the OCE with office staff and the OCE Director.
- Continually receiving feedback from participants of events and services.
- Maintaining regular communication with OCE staff outside of meetings.
- Foster working relationships with related campus and community resources by:
- Being aware of and participating in OCE related events.
- Fostering and enhancing working relationships and communication with Western Votes and other civic engagement organizations on campus.
- Register and encourage students to vote in primary, general, and special elections by:
- Serve as a member of the All In Challenge Committee.
- Coordinating with the AS OCE Director and Western Votes in planning fall quarter voter education and registration events.
- Participating in relevant campus events, including but not limited to Transitions, Fall Advising and Orientation, Red Square Info Fair, etc.
- Reaching out to the student body by such means as tabling and contacting classes, departments, residence halls, clubs, committee members, and other organizations.
- Ensuring the coordination of the move-in weekend voter registration drive.
- Carrying out the Fall Voter Registration and Get Out The Vote Plan and ensuring effective data collection and management.
- Coordinating with the AS OCE Director in establishing and maintaining a training system.
- Working with the Washington Student Association to facilitate trainings as needed.
- Training, supervising, scheduling, and chairing search committees for hourly voter registration staff.
- Coordinating with AS OCE Director and Western Votes to carry out other voter registration drives as necessary.
- Ensure the success of Washington Student Association Campaigns and Actions by:
- Working with the WSA Organizing Director to stay up to date on campaigns.
- Coordinating with the OCE and Western Votes to plan actions in sync with WSA campaigns.
- Participating in conference calls pertaining to WSA campaigns and report back to Western Votes and the Vice President for Governmental Affairs.
- Advertising WSA actions and conference opportunities by using email groups, Facebook (and other social media websites), tabling, class raps and other forms of outreach.
- Assisting the Vice President for Governmental Affairs in the planning, organizing, and execution of Western participation in WSA conferences and meetings.
- Regularly attending WSA monthly meetings.
- Ensure student participation in legislative session by:
- Serve as a voting member on the AS Legislative Affairs Council.
- Helping with outreach to students about all AS coordinated lobby days registration.
- Assisting the Vice President for Governmental Affairs in coordinating other student groups and Associated Student offices that are hosting a lobby day in Olympia.
- Coordinating with Director of Legislative Affairs to collect student testimony and story cards.
- Coordinating with the Director of Legislative Affairs during session to plan actions in accordance with activity occurring in Olympia and coordinate with the AS Local Issues Coordinator to plan actions and activity around regional issues.
- Coordinating with Legislative Liaison to raise awareness about activity occurring in Olympia.
- Ensure recruitment and retention adequate of Western Votes volunteers by:
- Outreaching to students at relevant campus events, including but not limited to Transitions, Fall Advising and Orientation, Red Square Info Fair, etc about Western Votes.
- Coordinating with residence halls and Western Votes exec to have a Western Votes representative for each Hall Council and they have the tools they need to outreach to their communities.
- Attending Western Votes meetings.
- Updating the volunteer base through regular social media updates such as Facebook, email, or other social media websites.
- Helping the Western Votes exec board facilitate trainings during the Western Votes meetings as needed.
- Educate the campus community, in a non-partisan manner, about the issues and candidates on the ballot by:
- Coordinating with Residence Life to host programs in Residence Halls.
- Hosting at least one campus-wide educational event related to understanding the election process.
- Researching issues and candidates that will be on the ballot.
- Creating and distributing voter education materials.
- Publicizing elections and reminding the campus of the importance of voting.
- Coordinate, plan and implement election-related events.
- Coordinating with the OCE and Western Votes to increase access through promotion of the ballot box and the staffing of the ballot printing station.
- Create resources educating students on the structure of local, state, and federal government.
- Enhance the capacity of students to effectively organize by:
- Coordinating and promoting trainings for advocacy and organizing.
- Providing resources to other student groups organizing on campus.
||All majors are encouraged to apply.
Starting hourly wage at $15.15.
||A cover letter and resume are required and should address your experience related to the position responsibilities and the required and preferred qualifications. In your cover letter please also specifically address the following questions:
1. Why are you interested in working for the Associated Students?
2. Why are you interested in working in this position?
3. What specific skills, knowledge, and/or experience (paid and volunteer) do you have that would help you be successful in this position?
4. Will you be available for all mandatory AS Staff Development trainings (this will not conflict with school) including Summer Training on June 22nd, Fall Training between September 7th – 18th, Winter training on Jan 4th, and Spring training on March 29th?
5. What is your schedule of availability for a job interview?
|Closing Date Notes
||Application open until April 10th.