||AS Office of Civic Engagement Director 2020-2021
|About the Department
The AS Office of Civic Engagement exists to provide the resources, services, and support necessary to ensure student representation in decisions that impact students at the university, local, state, and federal levels; to promote effective citizenship and civic engagement through services, programs, and collaboration.
|About the Position
The AS Office of Civic Engagement (OCE) Director is responsible for assisting in the overall operations of the OCE. This includes ensuring and facilitating coordination on the activities of the AS Elections Coordinator, AS Director of Legislative Agenda, the AS Local Issues Coordinator, the Voter Engagement and Recruitment Coordinator, the OCE Committee Coordinator, the AS Democratic Involvement Coordinator, and the Legislative Education Assistant. The Director will work with the University Administration and Faculty to coordinate efforts to promote effective citizenship and civic engagement.
|Terms of Position
This is a four quarter position. This position starts the Monday before summer classes begin and ends the Friday of finals week the following spring quarter. This position works an average of 19 hours per week. The position holder may work more some weeks and less other weeks depending on the office’s needs. The position holder is neither required nor expected to work during intersession, winter break or spring break.
- Maintain a minimum credit load throughout term of position of 6 credits for undergraduates and 4 credits for graduates.
- Maintain a minimum of a 2.00 cumulative grade point average.
- Ability to complete the entire term of the position.
- Demonstrated knowledge of or interest in civic engagement.
- Knowledge of or experience with event planning.
- Experience successfully leading volunteers, peers, or employees.
- Knowledge or experience with Budget Management.
- Ability to communicate in an effective manner that is welcoming to wide variety of people.
- Experience mediating or resolving interpersonal conflict.
- Ability to work independently and responsibly.
- Ability to work within deadlines and problem solve.
- Effective organizational and time management skills.
- Demonstrated ability to work collaboratively with people of diverse backgrounds and opinions.
- Ability to use office productivity software and to assist others in using programs such as Word, Excel, and Outlook.
- Knowledge of department and the position’s responsibilities.
AS Employment Responsibilities
- Serve the diverse membership of the Associated Students in a professional and ethical manner by:
- Being familiar with and upholding the AS Charter, all WWU policies, and all AS policies including the Personnel Policy, Code of Conduct, and Program Standards.
- Attending all AS staff development events including, but not limited to: pre-fall orientation, pre-winter, pre-spring, and mid-quarter staff developments.
- Being knowledgeable of the AS organization and its general operations.
- Serving on search committees as designated by the AS Personnel Director.
- Ensure the legacy of this position by:
- Working with supervisor and Personnel Director to revise and update position job description.
- Working with the previous position holder to complete a minimum of 5-10 hours of unpaid internship as well as providing a 5-10-hour internship to the incoming position holder.
- Developing and maintaining a legacy document as required by the AS Personnel Policy.
Office of Civic Engagement Responsibilities
- Empower and support the Associated Students membership with civic engagement information, activities, and peer education by:
- Maintaining 10 regular posted office hours per week as arranged with the OCE team. Providing unbiased, nonjudgmental, and accurate information and services to students.
- Maintaining up-to-date records and information of on and off campus services in order to provide effective referrals.
- Provide voter education and voter registration information.
- Ensure the smooth, effective operations of the Office of Civic Engagement by:
- Attending weekly OCE staff meetings, office check-ins, and any additional departmental activities.
- Promoting teamwork and collaboration throughout the OCE office.
- Assisting with the coordination of activities, materials, and tabling schedules for all OCE civic engagement events.
- Establishing and maintaining active working relationships with other OCE team members.
- Develop and enhance the teamwork, communication, and effectiveness of the OCE by:
- Planning short- and long-term goals for the OCE with office staff and the OCE Director.
- Continually receiving feedback from participants of events and services.
- Maintaining regular communication with OCE staff outside of meetings.
- Foster working relationships with related campus and community resources by:
- Being aware of and participating in OCE related events.
- Fostering and enhancing working relationships and communication with Western Votes and other civic engagement organizations on campus.
- Ensure that OCE Financial decisions are made responsibly and properly by:
- Reviewing all departmental budgets on a monthly basis.
- Evaluating each budget regularly to assess expenditures.
- Serving as Student Budget Coordinator for the OCE Administrative Budget, Voter Education and Registration Budget, and serving as administrative Student Budget Coordinator for other OCE office Budgets (AS Elections, Democratic Involvement Coordinator, Committee Coordinator, and Legislative Liaison).
- Filling out budget forms in accordance with AS standards.
- Providing information and connection to departmental, organizational, and campus funding sources.
- Ensure OCE staff members are fulfilling their job responsibilities by:
- Regularly meet with the Assistant Director of Student Representation and Governance to discuss personnel and programming questions and concerns.
- Conducting one-on-one staff meetings with OCE staff at least every other week as well as managing all OCE employees.
- Chairing the weekly OCE Staff meetings.
- Planning long- and short-term goals for the department with the OCE staff and the Assistant Director of Student Representation and Governance.
- Conducting employee evaluations at the beginning of winter quarter and providing one-on-one meetings with staff to discuss job performance.
- Mediating and resolving conflicts within the department.
- Providing training and tools for conflict and communication within working relationships.
- Serving as a resource for referrals or information about employee expectations and consequences of negligence of the ethics codes.
- Developing and implementing methods of assessing and evaluating the programs and initiatives of the OCE.
- Ensure that all OCE employees are adequately trained by:
- Planning and facilitating the OCE's fall training and orientation, including departmental training of coordinators, hourly staff, and work-study student (as needed).
- Offering training pertinent to the OCE throughout the year.
- Providing information and education at OCE staff meetings.
- Planning staff appreciation activities and acknowledging achievements on a regular basis, at least once a quarter.
- Ensure that any necessary committee appointments are made during the summer by:
- Recruiting student members of AS and university committees.
- Appointing student members of AS and university committees, in coordination with the AS Board of Directors.
- Maintaining a list of summer committee member appointments and their contact information.
- Training student committee members.
- Support the success of Western Votes by:
- Advising and supporting Western Votes as an organization and its members.
- Training the Western Votes leadership in collaboration with the ASVP for Governmental Affairs.
- Ensure the coordination of effective Voter Registration & Education efforts by:
- Supervising the Organizing and Outreach Coordinator.
- Planning with the Organizing and Outreach Coordinator a voter registration drive to take place at Fall Advising and Orientation and during early fall quarter.
- Sitting on hiring committees for Voter Registration hourly employees.
- Coordinating with other groups on campus to register students to vote.
- Assisting the Organizing and Outreach Coordinator and the Elections Coordinator in planning events/services dedicated to voter education.
- Increase Civic Engagement within the Student Population by:
- Assessing or reviewing past assessments of political participation on campus.
- Managing and overseeing the AS involvement in the New York Times newspaper program.
- Chairing the planning committee for an annual event to encourage students of underrepresented identities to become civically engaged at all levels.
- Serving on the Mayor’s Neighborhood Advisory Commission and attending any other relevant meetings when the AS Local Issues Coordinator meetings is unavailable.
- Ensuring events, programs, and opportunities are provided to the WWU students to be civically engaged.
- Promote campus awareness of the OCE by:
- Coordinating publicity for the OCE, including but not limited to posters, bookmarks, banners, Facebook page, and more.
- Coordinating and participating in AS inclusive events including but not limited to: VU Late Night, Red Square Info Fair, Fall Advising and Orientation/Transitions, and AS Job Fair.
- Being available for speaking engagements, newspaper, and radio interviews as needed.
- Act as departmental liaison to the AS organization and campus community by: serving on the following committees: AS Management Council, Work Study and salaried staff hiring committees.
- Working with: The Associated Students Executive Board, AS Publicity Center, AS Personnel, AS Ethnic Student Center, AS Club Activities Office, AS Student Advocacy and Identity Resource Centers, and other relevant groups to promote opportunities for civic engagement.
||All majors are encouraged to apply.
Starting hourly rate of $16.35.
||A cover letter and resume are required and should address your experience related to the position responsibilities and the required and preferred qualifications. In your cover letter please also specifically address the following questions:
1. Why are you interested in working for the Associated Students?
2. Why are you interested in working in this position?
3. What specific skills, knowledge, and/or experience (paid and volunteer) do you have that would help you be successful in this position?
4. Will you be available for all mandatory AS Staff Development trainings (this will not conflict with school) including Summer Training on June 22nd, Fall Training between September 7th – 18th, Winter training on Jan 4th, and Spring training on March 29th?
5. What is your schedule of availability for a job interview?
|Closing Date Notes
||Application open until April 10th.