||AS Assessment Coordinator 2020-2021
|About the Department
The AS Assessment Process is a structured, transparent, and consistent assessment process which evaluates and strategizes with AS Programs. The process utilizes office and programming data to present strategic recommendations to the appropriate AS governing body, regarding assessment findings and methods of continuous improvement. The process is conducted by the Assessment Coordinator in coordination with Assistant Director of Student Activities. The Assessment Coordinator may also help support broader AS structure review processes.
|About the Position
The Assessment Coordinator is responsible for ensuring the successful implementation, management, and improvement of the AS Assessment Process. They are also responsible for helping to coordinate the annual End of Year Data Reporting for every department, and to assist with updating AS Policies. The Assessment Coordinator works closely with the Assistant Director of Student Activities and the AS Business Director regarding improvements and structural changes to AS Programs.
|Terms of Position
This is a three-quarter position. This position begins the Monday two weeks before the start of classes fall quarter and ends the Friday of finals week the following spring quarter. Additionally, this position allows for up to 30 hours of planning and preparation work to be done over the summer for analyzing the previous year’s data and to work on special projects. This position works 7 - 10 hours per week during Fall, Winter, and Spring Quarter. The position holder may work more some weeks and less other weeks as needed. The position holder is neither required nor expected to work during intersession, Winter Break or Spring Break, but can do so with approval from the Assistant Director of Student Activities.
- Maintain a minimum credit load throughout term of position of 6 credits for undergraduates and 4 credits for graduates.
- Maintain a minimum of a 2.00 cumulative grade point average.
- Ability to complete the entire term of the position.
- Ability to facilitate group decision-making while empowering a group to reach their own conclusions
- Coursework or major has provided multiple opportunities to engage in assessment, survey creation, and data analysis
- Effective organizational and time management skills.
- Ability to work independently and responsibly.
- Demonstrated ability to work collaboratively with people of diverse backgrounds and opinions.
- Ability to work within deadlines and problem solve.
- Ability to communicate in an effective manner that is welcoming to wide variety of people.
- Knowledge or experience with Budget Management.
- Knowledge of department and the position’s responsibilities.
|AS Employment Responsibilities
- Serve the diverse membership of the Associated Students in a professional and ethical manner by:
- Being familiar with and upholding the AS Charter, all WWU policies, and all AS policies including the Personnel Policy, Code of Conduct, and Program Standards,
- Attending all AS staff development events including, but not limited to: pre-fall orientation, pre winter, pre-spring, and mid-quarter staff developments,
- Being knowledgeable of the AS organization and its general operations.
- Serving on search committees as designated by the AS Personnel Director.
- Ensure the legacy of this position by:
- Working with supervisor and Personnel Director to revise and update position job description
- Working with the previous position holder to complete approximately 5 hours unpaid job shadowing experience, as well as providing a 5-hour on-boarding experience to the incoming position holder
- Developing and maintaining a legacy document as required by the AS Personnel Policy.
- Ensure that the AS Assessment Process is effectively implemented by:
- Devoting a total of 7 - 10 hours per week during Fall Winter, and Spring Quarters to AS business
- Posting and maintaining a minimum of 5 posted office hours per week
- Becoming familiar with AS structure, policies, and procedures, especially those pertinent to assessment.
- Leading assessment related committees and meetings.
- Being knowledgeable of information regarding offices undergoing the Assessment Process, including but not limited to: statements of purpose and programmatic outcomes, services and events, structure and history, funding levels and use, position purposes and job descriptions, and relevant past AS Assessment documents
- Assisting programs and offices in following the Assessment Process requirements and guidelines. This can include:
- Coordinating assessment teams consisting of student staff members/advisors/managers of AS Programs being assessed
- Providing offices with copies of past AS Assessment documents and approved recommendations
- Communicating the requirements and timelines of the AS Assessment Process to AS Programs under assessment.
- Making recommendations to the appropriate AS governing body regarding improvements to the AS Assessment Process.
- Advising various departments and offices on their internal and external evaluation and measurement processes throughout the year.
- This can include event evaluations, needs inventories, formatting, reporting, distribution, application, and cataloging of assessment data.
- Maintaining objectivity in conducting assessments.
- The Assessment Coordinator may provide guidance regarding assessment of programs, including but not limited to the following areas:
- Mission and Outcomes
- Programs and services
- Personnel structures
- Hiring processes
- Assessment methods
- Inclusion efforts
- SCOT (Strengths, Challenges, Opportunities, Threats) analysis
- Improve the services and activities of AS Programs under assessment by:
- Making recommendations to the appropriate AS governing body regarding programmatic improvement
- Providing a framework for offices to strategically invest office efforts and resources in the most effective way possible
- Working with previously assessed offices to ensure they have the previously approved Assessment recommendations and are working toward successfully implementing recommendations.
- Working with offices to gather data and prepare information in preparation for the Assessment Process.
- Communicating and working collaboratively with the AS Personnel Director regarding any recommendations that have personnel implications.
||All majors are encouraged to apply.
Starting hourly wage of $15.15.
||A cover letter and resume are required and should address your experience related to the position responsibilities and the required and preferred qualifications. In your cover letter please also specifically address the following questions:
1. Why are you interested in working for the Associated Students?
2. Why are you interested in working in this position?
3. What specific skills, knowledge, and/or experience (paid and volunteer) do you have that would help you be successful in this position?
4. Will you be available for all mandatory AS Staff Development trainings (this will not conflict with school) including Fall Training between September 7th – 18th, Winter training on Jan 4th, and Spring training on March 29th?
5. What is your schedule of availability for a job interview?
|Closing Date Notes
||Application open until April 10th.