Jobs at Western

AS Productions Major Concert Coordinator 2020-2021

Apply now Work type: Associated Students
Location: Bellingham, WA
Categories: Student Employee

Position Title AS Productions Major Concert Coordinator 2020-2021
About the Department

AS Productions serves the student body by fostering a sense of belonging and connection to the campus community through exciting and thought-provoking events. AS Productions events strive to enhance students’ appreciation of art, entertainment, and culture. AS Productions presents a wide range of programming, including films, concerts, lectures, comedy, art exhibitions, theater/dance performances, and more. 

About the Position

The Major Concert Coordinator is responsible for planning and implementing a series of festival-style concerts featuring local, regional, and nationally known performers, as well as an annual Arts Industry Conference.

Terms of Position This is a four quarter position. This position starts the Monday before summer classes begin and ends the Friday of finals week the following spring quarter. This position works an average of 15 hours per week. The position holder may work more some weeks and less other weeks depending on the office’s needs. The position holder is neither required nor expected to work during intersession, winter break or spring break.
AS Employment Qualifications
  • Maintain a minimum credit load throughout term of position of 6 credits for undergraduates and 4 credits for graduates.
  • Maintain a minimum of a 2.00 cumulative grade point average.
  • Ability to complete the entire term of the position.
Preferred Qualifications
  • Effective organizational and time management skills. 

  • Ability to work independently and responsibly. 

  • Demonstrated ability to work collaboratively with people of diverse backgrounds and opinions. 

  • Ability to communicate in an effective manner that is welcoming to wide variety of people. 

  • Ability to work within deadlines and problem solve. 

  • Knowledge or experience with Budget Management. 

  • Knowledge of department and the position’s responsibilities. 

  • Experience booking or organizing events, especially live music events. 

  • Familiarity with music that is currently popular among Western students. 

AS Employment Responsibilities
  • Serve the diverse membership of the Associated Students in a professional and ethical manner by:
    • Being familiar with and upholding the AS Charter, all WWU policies, and all AS policies (including the Personnel Policy, Code of Conduct, Program Standards, etc.).
    • Attending all AS staff development events including, but not limited to: pre-fall orientation, pre-winter, pre-spring.
    • Being knowledgeable of the AS organization and its general operations.
    • Serving on search committees as designated by the AS Personnel Director.
  • Ensure the legacy of this position by:
    • Working with supervisor and Personnel Director to revise and update position job description.
    • Working with the previous position holder to complete a minimum of 15 hours of unpaid internship as well as providing a 15 hour internship to the incoming position holder.
    • Developing and maintaining a legacy document as required by the AS Employment Policy.
AS Productions Responsibilities
  • Enhance communication, collaboration, and team cohesion within AS Productions by:

    • Working in cooperation with other ASP offices to avoid planning events that conflict with one another. 

    • Attending weekly or bi-weekly meetings with the ASP Director to keep them informed about upcoming events and program status as a whole. 

    • Attending all ASP staff meetings as scheduled by the ASP Director. 

    • Attending the ASP Fall Departmental Training prior to the start of Fall Quarter. 

    • Maintaining a minimum of 5 publicly-posted office hours per week. 

    • Performing other duties as needed to support the ASP office as a whole. 

Position Responsibilities
  • Produce high quality music events that enhance the Western student community by:

    • Booking and coordinating three (3) large-scale concerts per year (one  each quarter), each with a target attendance of 500 – 2000. To annually increase event branding recognition, each quarter’s major concert will be presented with a consistent, festival-style name: Fall: WestFestWinter: Sound Block, Spring: Lawnstock.  

    • Booking acts that include a variety of local, regional, and nationally known acts. 

    • Making all necessary arrangements for concerts, including contract negotiation with agents and/or artists. 

    • Ensuring that effective and creative promotional strategies are developed and implemented, in conjunction with ASP Marketing Coordinator – Music & Entertainment. 

    • Providing oversight for day-of-show arrangements and troubleshooting any emergencies that arise, in conjunction with AS Productions Assistant Director for Logistics and involving the AS Productions Director and/or Advisor when appropriate. 

    • Being present to work all concert events. 

    • Leading the planning and implementation of the Arts Industry Conference which involves constructing panels, workshops, networking sessions, and artist showcases, focused on educating current students and community members who have aspirations to become professionals in arts enterprise. 

  • Ensure proper and responsible use of student funds by:

    • Processing all expenditure requests necessary for the eventaccording to established deadlines (absolute minimum one week, recommended one month). 

    • Outlining a projected budget for each event and complete necessary proposals for review by the Director and Advisor before making any offers. 

    • Completing event proposal forms as assigned by the Director. 

    • Completing an evaluation of every event no later than two weeks after each event. 

    • Integrating various types of assessment into the event planning process, including outcomes, demographics, student satisfaction, etc., with guidance from the Asst. Director for Marketing & Assessment. 

    • Being responsible for allocation, expenditure and monitoring of program budget with the co-signing of AS Productions Director and Advisor. 

  • During summer quarter, ensure preparedness for the academic year by:

    • Ensuring that the booking and event coordination is completed for the fall quarter large-scale concert (WestFest) in time for the event to be effectively promoted and executed in a smooth and timely manner. 

    • Pre-planning for winter quarter booking. Work with the Director and Advisor during the summer to process paperwork and handle event logistics. 

    • Assisting in the execution of the Summer Noon Concert Series, as a means to gain additional training and experience. 

    • Collaborating with Director to implement AS programming and outreach during SummerStart and Transitions. 

    • Meeting weekly with the Advisor and Director. 

    • Ensuring that the promotions for the fall concert are completed and ready for timely distribution, in conjunction with the Director. 

    • Working to maintain existing, and establish new, positive working relationships with agencies and other industry professionals.  

    • Submitting reservations for each quarter’s concert and the Arts Industry Conference. 

Academic Emphasis All majors are encouraged to apply.
Wage Starting hourly wage of $15.15.
Application Instructions

A cover letter and resume are required and should address your experience related to the position responsibilities and the required and preferred qualifications. In your cover letter please also specifically address the following questions: 

1. Why are you interested in working for the Associated Students? 
2. Why are you interested in working in this position? 
3. What specific skills, knowledge, and/or experience (paid and volunteer) do you have that would help you be successful in this position? 
4. Will you be available for all mandatory AS Staff Development trainings (this will not conflict with school) including Fall Training between September 7th – 18th, Winter training on Jan 4th, and Spring training on March 29th
5. What is your schedule of availability for a job interview? 

Closing Date Notes Application open until April 10th.

Western Washington University (WWU) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, WWU does not discriminate on the basis of race, color, creed, religion, national origin, sex (including pregnancy and parenting status), disability, age, veteran status, sexual orientation, gender identity or expression, marital status or genetic information in its programs or activities, including employment, admissions, and educational programs. See WWU’s Policy on Ensuring Equal Opportunity and Prohibiting Discrimination and Retaliation. Inquiries may be directed to the Vice Provost for Equal Opportunity and Employment Diversity, Title IX and ADA Coordinator, Equal Opportunity Office, Western Washington University, Old Main 345 (MS 9021), 516 High Street, Bellingham, WA 98225; 360.650.3307 (voice) or 711 (Washington Relay);

WWU is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request an accommodation, please contact Human Resources Disability Services, 360.650.3774 or 711 (Washington Relay).

All new employees must comply with the immunization policy and show employment eligibility verification as required by the U.S. Citizen and Immigration Service before beginning work at WWU. A thorough background check will be conducted on all new hires.


Job no: 497836
Advertised: Pacific Standard Time
Applications close: Pacific Daylight Time

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