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AS Productions Marketing Coordinator - Arts & Entertainment 2020-2021

Apply now Work type: Associated Students
Location: Bellingham, WA
Categories: Student Employee

Position Title AS Productions Marketing Coordinator - Arts & Entertainment 2020-2021
About the Department

The purpose of AS Productions (ASP) is to provide a comprehensive program of student activities and events for Western students and their community. AS Productions presents film series, concerts, lectures, art gallery exhibitions, theater/dance performances, and other entertainment.

About the Position

The Marketing Coordinator – Arts & Entertainment works very closely with the coordinators of AS Films, the Viking Union Gallery, and AS Special Events to promote the events of those offices and to develop new and creative ways to market these ASP offices to the student body.

Terms of Position

This is a three quarter position. This position starts the Monday two weeks before the start of classes fall quarter and ends the Friday of finals week the following spring quarter. This position works an average of 15 hours per week. The position holder may work more some weeks and less other weeks depending on the office’s needs. The position holder is neither required nor expected to work during intersession, winter break or spring break.   

Required Qualifications
  • Maintain a minimum credit load throughout term of position of 6 credits for undergraduates and 4 credits for graduates.
  • Maintain a minimum of a 2.00 cumulative grade point average.
  • Ability to complete the entire term of the position.
Preferred Qualifications
  • Effective organizational and time management skills. 

  • Ability to work independently and responsibly. 

  • Demonstrated ability to work collaboratively with people of diverse backgrounds and opinions.  

  • Ability to work within deadlines and problem solve. 

  • Ability to communicate in an effective manner that is welcoming to wide variety of people. 

  • Knowledge or experience with Budget Management. 

  • Knowledge of department and the position’s responsibilities. 

  • Knowledge and/or experience related to effective marketing and promotion strategies. 

  • Familiarity with currently relevant social media tools. 

AS Employment Responsibilities
  • Serve the diverse membership of the Associated Students in a professional and ethical manner by:
    • Being familiar with and upholding the AS Charter, all WWU policies, and all AS policies (including the Personnel Policy, Code of Conduct, Program Standards, etc.).
    • Attending all AS staff development events including, but not limited to: pre-fall orientation, pre-winter, pre-spring, and mid-quarter staff developments.
    • Being knowledgeable of the AS organization and its general operations.
    • Serving on search committees as designated by the AS Personnel Director.
  • Ensure the legacy of this position by:
    • Working with supervisor and Personnel Director to revise and update position job description.
    • Working with the previous position holder to complete a minimum of 15 hours of unpaid internship as well as providing a 15 hour internship to the incoming position holder.
    • Developing and maintaining a legacy document as required by the AS Employment Policy.
AS Productions Responsibilities
  • Enhance communication, collaboration, and team cohesion within AS Productions by:
    • Actively participating as an ASP team member.
    • Attending weekly or bi-weekly meetings with the Assistant Director for Marketing & Assessment and the Marketing Coordinator – Music & Entertainment to stay informed about upcoming events and to strategize methods for effective and creative promotion and assessment.
    • Attending all ASP staff meetings as scheduled by the ASP Director.
    • Attending the ASP Fall Departmental Training prior to the start of Fall Quarter.
    • Performing other duties as needed or assigned by the Asst. Director for Marketing & Assessment or the ASP Director.
    • Maintaining a minimum of 5 publicly-posted office hours per week. 
    • Talking with the Coordinators of AS Films, the Viking Union Gallery, and AS Special Events to determine the most effective means for collaborating and ensure that each individual fully understands the others' responsibilities during fall training.
    • Performing other duties as needed to support the ASP office as a whole.
Position Responsibilities
  • Ensure that all event publicity and office promotions are of the highest quality and are successful in reaching a broad target audience by:
    • Assisting each of the three event coordinators with maintaining an effective web and social media presence by sending out messages, keeping online info very up-to-date, and gaining an ever-growing number of online followers.
    • Collaborating with event coordinators and the Asst. Director for Marketing & Assessment to implement assessment strategies and develop incentives for participation.
    • Collaborating with event coordinators to develop promotional material and items that serve to promote each office in general, and in a way that aligns with effective branding strategies.
    • Serving as the primary coordinator of all event promotions related to the "Arts & Entertainment" area, including but not limited to:
      • Submitting requests for publicity to the AS Publicity Center.
      • Working with KUGS 89.3 FM to produce promotional spots and Public Service Announcements.
      • Securing table tent and banner reservations when needed.
      • Placing ads with various media outlets (e.g. What's Up!, Western Front, facebook, etc).
      • Coordinating the effective use of sandwich boards and social media sites.
  • Ensure strong communication is maintained with the ASP event coordinators being served by this position by:
    • Staying in near-constant communication with each of the three event coordinators in the "Arts & Entertainment" area in order to stay informed on the most recent promotional needs of each office and to provide valuable updates on the status of the promotional efforts of upcoming events.
    • Developing a strong working relationship with the AS Publicity Center (PC) in order to be an effective liaison between ASP and the PC.
    • Working with the Asst. Director for Marketing & Assessment and the Marketing Coordinator – Music & Entertainment to find creative new ways to generate interest in ASP events among the student body.
Academic Emphasis All majors are encouraged to apply.
Wage Starting hourly wage of $15.15.
Application Instructions

A cover letter and resume are required and should address your experience related to the position responsibilities and the required and preferred qualifications. In your cover letter please also specifically address the following questions: 

1. Why are you interested in working for the Associated Students? 
2. Why are you interested in working in this position? 
3. What specific skills, knowledge, and/or experience (paid and volunteer) do you have that would help you be successful in this position? 
4. Will you be available for all mandatory AS Staff Development trainings (this will not conflict with school) including Fall Training between September 7th – 18th, Winter training on Jan 4th, and Spring training on March 29th
5. What is your schedule of availability for a job interview? 

Closing Date Notes Application open until April 10th.

Western Washington University (WWU) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, WWU does not discriminate on the basis of race, color, creed, religion, national origin, sex (including pregnancy and parenting status), disability, age, veteran status, sexual orientation, gender identity or expression, marital status or genetic information in its programs or activities, including employment, admissions, and educational programs. See WWU’s Policy on Ensuring Equal Opportunity and Prohibiting Discrimination and Retaliation. Inquiries may be directed to the Vice Provost for Equal Opportunity and Employment Diversity, Title IX and ADA Coordinator, Equal Opportunity Office, Western Washington University, Old Main 345 (MS 9021), 516 High Street, Bellingham, WA 98225; 360.650.3307 (voice) or 711 (Washington Relay);

WWU is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request an accommodation, please contact Human Resources Disability Services, 360.650.3774 or 711 (Washington Relay).

All new employees must comply with the immunization policy and show employment eligibility verification as required by the U.S. Citizen and Immigration Service before beginning work at WWU. A thorough background check will be conducted on all new hires.


Job no: 497835
Advertised: Pacific Standard Time
Applications close: Pacific Daylight Time

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