Jobs at Western

AS Publicity Center Project Manager 2020-2021

Apply now Work type: Associated Students
Location: Bellingham, WA
Categories: Student Employee

Position Title AS Publicity Center Project Manager 2020-2021

About the Department

The Associated Students Publicity Center provides promotional services such as graphic design, printing, reproduction, media coordination, distribution, photography, and coverage in The AS Review to students, student organizations, and some campus departments. 
About the Position

Project Managers initialize the publicity process, facilitate contact between clients and the Publicity Center, track project deadlines and milestones, and supervise a team of designers. This position is responsible for ensuring that publicity requests are accepted or denied, designed, produced, and distributed in a timely and professional manner. 

Terms of the Position

This is a four quarter position. This position starts the Monday before summer classes begin and ends the Friday of finals week the following spring quarter. This position works an average of 15 hours per week. The position holder may work more some weeks and less other weeks depending on the office’s needs. The position holder is neither required nor expected to work during intersession, winter break or spring break. 

Required Qualifications
  • Maintain a minimum credit load throughout term of position of 6 credits for undergraduates and 4 credits for graduates.
  • Maintain a minimum of a 2.00 cumulative grade point average.
  • Ability to complete the entire term of the position.
Preferred Qualifications
  • Experience managing volunteers or employees.  
  • Experience managing a budget or being a budget authority. 
  • Conflict management knowledge or experience. 
  • Computer skills including Microsoft Word, Excel, Publisher and Outlook. 
  • Effective organizational and time management skills. 
  • Ability to work independently and responsibly. 
  • Demonstrated ability to work collaboratively with people of diverse backgrounds and opinions. 
  • Ability to work within deadlines and problem solve. 
  • Ability to communicate in an effective manner that is welcoming to wide variety of people. 
  • Knowledge of department and the position’s responsibilities. 
AS Employment Responsibilities
  • Serve the membership of the Associated Students in a professional and ethical manner by:
    • Being familiar with and upholding the AS Charter, all WWU policies, and all AS policies including the Personnel Policy, Code of Conduct, and Program Standards.
    • Attending all AS staff development events: pre-fall orientation, pre-winter, and pre-spring staff developments.
    • Being knowledgeable of the AS organization and its general operations.
    • Serving on search committees as designated by the AS Personnel Director.
  • Ensure the legacy of this position by:
    • Working with supervisor and Personnel Director to revise and update position job description.
    • Working with the previous position holder to complete a minimum of 15 hours of unpaid internship as well as providing a 15 hour internship to the incoming position holder.
    • Developing and maintaining a legacy document as required by the AS Personnel Policy.
Position Responsibilities
  • Provide professional design services to Publicity Center clients by:
    • Meeting, maintaining contact, and following up with clients.
    • Acting as the liaison between clients and the Publicity Center by utilizing the Basecamp software, e-mail, phone calls and face-to-face communication.
    • Ensuring all publicity requests are accepted or denied, designed, produced, and distributed in a timely manner.
  • Ensure the effectiveness of all office marketing and programming efforts by:
    • Tracking progress of all publicity requests, projects, and orders assigned to this position.
    • Addressing publicity and promotional needs of clients.
    • Working with clients to determine any publicity constraints such as budget, timeline, or target audience.
    • Serving as a publicity resource for AS employees.
    • Serving as advertising purchaser for AS offices.
  • Ensure the smooth, effective operations of the Publicity Center by:
    • Devoting at least 15 hours per week to Associated Students business.
    • Establishing and maintaining at least 12 posted office hour per week.
    • Meeting weekly with the Publicity Center Coordinator, and the Project Manager team to discuss ongoing projects, deadlines, or milestones and address any possible issues.
    • Acting as the Publicity Center office manager, in collaboration with other Project Managers.
    • Utilizing on-campus services such as Copy and Printing Services, as needed.
    • Supervising a team of graphic designers, assigning them specific graphic design projects, and tracking the progress of those projects.
Academic Emphasis All majors are encouraged to apply.

Starting hourly rate of $15.15.

Application Instructions
A cover letter and resume are required and should address your experience related to the position responsibilities and the required and preferred qualifications. In your cover letter please also specifically address the following questions: 

1. Why are you interested in working for the Associated Students? 
2. Why are you interested in working in this position? 
3. What specific skills, knowledge, and/or experience (paid and volunteer) do you have that would help you be successful in this position? 
4. Will you be available for all mandatory AS Staff Development trainings (this will not conflict with school) including Summer Training on June 22nd, Fall Training between September 7th – September 18th, Winter training on Jan 4th, and Spring training on March 29th? 
5. What is your schedule of availability for a job interview?  

Closing Date Notes Application open until April 10th.

Western Washington University (WWU) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, WWU does not discriminate on the basis of race, color, creed, religion, national origin, sex (including pregnancy and parenting status), disability, age, veteran status, sexual orientation, gender identity or expression, marital status or genetic information in its programs or activities, including employment, admissions, and educational programs. See WWU’s Policy on Ensuring Equal Opportunity and Prohibiting Discrimination and Retaliation. Inquiries may be directed to the Vice Provost for Equal Opportunity and Employment Diversity, Title IX and ADA Coordinator, Equal Opportunity Office, Western Washington University, Old Main 345 (MS 9021), 516 High Street, Bellingham, WA 98225; 360.650.3307 (voice) or 711 (Washington Relay);

WWU is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request an accommodation, please contact Human Resources Disability Services, 360.650.3774 or 711 (Washington Relay).

All new employees must comply with the immunization policy and show employment eligibility verification as required by the U.S. Citizen and Immigration Service before beginning work at WWU. A thorough background check will be conducted on all new hires.


Job no: 497823
Advertised: Pacific Standard Time
Applications close: Pacific Daylight Time

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