Jobs at Western

AS KUGS 89.3 FM Operations Coordinator 2020-2021

Apply now Work type: Associated Students
Location: Bellingham, WA
Categories: Student Employee

Position Title AS KUGS-FM Operations Coordinator 2020-2021
About the Department

The mission of KUGS-FM is to serve the students of Western by providing a diverse program of music and information consistent with student interests and public affairs programming that encourages a greater understanding of the human differences and cultural pluralism Western’s community and the larger world we live in. KUGS, through its programming, will serve as a 
bridge from the university to the surrounding community. KUGS staff is responsible for cultivating the interest and production of noncommercial radio for Western’s students. 

About the Position The AS KUGS Operations Coordinator is responsible for maintaining the daily program logs, including the rotation of all pre-recorded announcements, pre-recorded programs, FCC required announcements, coordination of and utilization of automation software system. The Operations Coordinator also coordinates KUGS in-house audio production of promotional spots, public service announcements, and underwriting announcements. The AS KUGS Operations Coordinator is responsible for scheduling Volunteers each quarter. 
Terms of Position

This is a four quarter position. This position begins the last day of finals week spring quarter and ends the last day of finals week the following spring quarter. During the summer work hours will include being on-air and will be an average of 15-25 hours per week (if funds are available). Beginning Fall quarter and through the academic year this position works 15 hours per week. 

Required Qualifications
  • Maintain a minimum credit load throughout term of position of 6 credits for undergraduates and 4 credits for graduates. 

  • Maintain a minimum of a 2.00 cumulative grade point average.  

  • Ability to complete the entire term of the position. 

Preferred Qualifications
  • Knowledge of or willingness to learn Federal Communications Commission (FCC) regulations pertaining to broadcasting. 

  • Effective organizational and time management skills 

  • Ability to work independently and responsibly. 

  • Demonstrated ability to work collaboratively with people of diverse backgrounds and opinions. 

  • Ability to work within deadlines and problem solve. 

  • Ability to communicate in an effective manner that is welcoming to wide variety of people. 

  • Knowledge or experience with Budget Management. 

  • Knowledge of department and the position’s responsibilities. 

  • Good copywriting and announcing skills. 

  • Experience or familiarity with audio production and audio editing software. 

AS Employment Responsibilities
  • Serve the diverse membership of the Associated Students in a professional and ethical manner by: 

    • Being familiar with and upholding the AS Charter, all WWU policies, and all AS policies including the Personnel Policy, Code of Conduct, and Program Standards. 

    • Attending all AS staff development events including, but not limited to: pre-fall orientation, pre-winter, pre-spring, and mid-quarter staff developments.  

    • Being knowledgeable of the AS organization and its general operations. 

    • Serving on search committees as designated by the AS Personnel Director. 

  • Ensure the legacy of this position by: 

    • Working with supervisor and Personnel Director to revise and update position job description. 

    • Working with the previous position holder to complete a minimum of 5-10 hours of unpaid internship as well as providing a 5-10-hour internship to the incoming position holder. 

    • Developing and maintaining a legacy document as required by the AS Personnel Policy. 

AS KUGS-FM Responsibilities
  • Provide support to KUGS-FM by: 

    • Maintaining a minimum 15 hours per week coordinated with the KUGS-FM Program Director, designated at KUGS between 9am-5pm.  On air shifts as assigned by the KUGS Program Director. 

    • Attending weekly KUGS-FM Staff Meetings. 

    • Assisting Program Director with training of volunteers as needed. 

    • Participating in the KUGS-FM Quarterly All Station Meetings. 

    • Covering KUGS-FM operations during academic breaks. 

    • Acting as the Program Director in the Program Director's absence. 

    • Being responsible for coordinating and leading weekly traffic meetings with KUGS –FM Local Music Coordinator, and KUGS-FM Public Affairs Producer. 

    • Other Duties as assigned. 

    • Keep accurate track of work hours on office timesheets and submit them on time.

    • Summer Hours will include being on-air.

Position Responsibilities
  • Ensure smooth and effective daily operations of KUGS-FM by: 

    • Maintaining the daily FCC operator and program logs, along with the rotation of all pre-recorded announcements, pre-recorded programs, and FCC-required announcements. 

    • Writing, recording, and scheduling Public Service Announcements, Campus and Community Calendars, and soliciting announcements from the Associated Students and campus organizations. 

    • Coordinating KUGS-FM and Associated Students event announcements. 

    • Working with the KUGS-FM General Manager and the KUGS-FM Program Director to improve listen-ability and overall sound of the radio station. 

    • In collaboration with the KUGS Program Director create the Quarterly Program Schedule, this includes calling on-air volunteers to schedule time slots.

  • Ensure that KUGS-FM production projects are well coordinated by: 

    • Working with KUGS-FM Staff to generate self-promotional spot ideas and underwriting announcements. 

    • Create promotional spots for news and public affairs programs. 

    • Ensuring that all on-air volunteers are trained in the use of the production studio facilities, utilizing automation software, producing, recording and editing promos. 

    • Being responsible for operations aspects of broadcasts that involve remote sources, including preempting the operations logs to include broadcast. (Arrangements for these special productions are made with KUGS-FM staff and volunteers.) 

    • Developing schedule and airing of program content via automation system.

    • Coordinating with KUGS-FM General Manager to implement system for scheduling of underwriting announcements via the automation system; incorporate public affairs programming via the automation system.  

Academic Emphasis All majors are encouraged to apply. 
Wage Starting hourly wage of $15.15. 
Application Instructions A cover letter and resume are required and should address your experience related to the position responsibilities and the required and preferred qualifications. In your cover letter please also specifically address the following questions:  
1. Why are you interested in working for the Associated Students?  
2. Why are you interested in working in this position?  
3. What specific skills, knowledge, and/or experience (paid and volunteer) do you have that would help you be successful in this position?  
4. Will you be available for all mandatory AS Staff Development trainings (this will not conflict with school) including Summer Training on June 22nd, Fall Training between September 7th – 18thWinter training on Jan 4th, and Spring training on March 29th? 
5. What is your schedule of availability for a job interview?  
Closing Date Notes This application open until April 10th.

Western Washington University (WWU) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, WWU does not discriminate on the basis of race, color, creed, religion, national origin, sex (including pregnancy and parenting status), disability, age, veteran status, sexual orientation, gender identity or expression, marital status or genetic information in its programs or activities, including employment, admissions, and educational programs. See WWU’s Policy on Ensuring Equal Opportunity and Prohibiting Discrimination and Retaliation. Inquiries may be directed to the Vice Provost for Equal Opportunity and Employment Diversity, Title IX and ADA Coordinator, Equal Opportunity Office, Western Washington University, Old Main 345 (MS 9021), 516 High Street, Bellingham, WA 98225; 360.650.3307 (voice) or 711 (Washington Relay);

WWU is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request an accommodation, please contact Human Resources Disability Services, 360.650.3774 or 711 (Washington Relay).

All new employees must comply with the immunization policy and show employment eligibility verification as required by the U.S. Citizen and Immigration Service before beginning work at WWU. A thorough background check will be conducted on all new hires.


Job no: 497797
Advertised: Pacific Standard Time
Applications close: Pacific Daylight Time

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