Jobs at Western

AS Communications Coordinator 2020-2021

Apply now Work type: Associated Students
Location: Bellingham, WA
Categories: Student Employee

Position Title AS Communications Coordinator 2020-2021
About the Department The AS Communications Office is responsible for organizational promotion, marketing, and public relations. This office also provides organization-wide support services including a central events calendar, market research, and development of strategic promotional goals.
About the Position

The Communications Coordinator is responsible for writing and distributing select press releases to appropriate media contacts, managing AS social media accounts, assisting with implementation of promotion initiatives, assisting with internal communication, requesting select KUGS PSAs, coordinating and disseminating a central AS events calendar and updating the AS and WWU online event calendars. 

Terms of Position

This is a three quarter position. This position starts the Monday two weeks before the start of classes fall quarter and ends the Friday of finals week the following spring quarter. This position works an average of 15 hours per week. The position holder may work more some weeks and less other weeks depending on the office’s needs. The position holder is neither required nor expected to work during intersession, winter break or spring break.   

Required Qualifications
  • Maintain a minimum credit load throughout term of position of 6 credits for undergraduates and 4 credits for graduates.
  • Maintain a minimum of a 2.00 cumulative grade point average.
  • Ability to complete the entire term of the position.
Preferred Qualifications
  • Effective organizational and time management skills. 
  • Ability to work independently and responsibly. 
  • Demonstrated ability to work collaboratively with people of diverse backgrounds and opinions.  
  • Ability to work within deadlines and problem solve. 
  • Ability to communicate in an effective manner that is welcoming to wide variety of people. 
  • Knowledge of department and the position’s responsibilities. 
  • Understanding of public relations tactics. 
  • Experience writing press releases, media advisories and pitch letters 
  • Computer skills including Microsoft Word, Excel, and Outlook. 
  • Knowledge of AP-style. 
AS Employment Responsibilities
  • Serve the membership of the Associated Students in a professional and ethical manner by:
    • Being familiar with and upholding the AS Charter, all WWU policies, and all AS policies including the Personnel Policy, Code of Conduct, and Program Standards.
    • Attending all AS staff development events: pre-fall orientation, pre-winter, and pre-spring staff developments.
    • Being knowledgeable of the AS organization and its general operations.
    • Serving on search committees as designated by the AS Personnel Director.
  • Ensure the legacy of this position by:
    • Working with supervisor and Personnel Director to revise and update position job description.
    • Working with the previous position holder to complete a minimum of 15 hours of unpaid internship as well as providing a 15 hour internship to the incoming position holder.
    • Developing and maintaining a legacy document as required by the AS Employment Policy.
Position Responsibilities
  • Enhance and maintain the integrity and accuracy of the AS image by:
    • Updating and maintaining an accurate media contact list.
    • Developing working relationships with media outlets including, but not limited, editors for all on-campus publications, journalists, and Bellingham community media.
    •  Assisting the Communications Director in helping employees contact and speak with the media.
    •  Communicating with and being knowledgeable about the Associated Students organization; including offices and departments, upcoming events, initiatives, and ongoing projects.
  • Ensure the effectiveness of all office marketing and programming efforts by:
    • Compiling and distributing a comprehensive calendar of all AS and student-related events, activities, and programs and using it to update the AS website, the Office of University Communications event management system, The AS Review and the Publicity Center.
    • Assisting the Communications Director with the coordination of organizational and office social media resources.
  • Promote the Associated Students organization on and off campus by:
    • Providing The AS Review and AS Videographer with a weekly list of upcoming events (two weeks in advance) for the VU 6th Floor Calendar and their weekly office publications.
    • Writing and distributing press releases to appropriate media contacts for select events and initiatives.
    • Assisting the Communications Director with implementation of cross-divisional and organizational promotion campaigns.
  • Ensure the smooth, effective operations of the Communications Office by:
    • Devoting at least 15 hours per week to Associated Students business.
    • Establishing and maintaining at least 10 posted office hours per week.
    • Performing other duties as needed or assigned.
Academic Emphasis All majors are encouraged to apply.

Starting hourly rate of $15.15.

Application Instructions A cover letter and resume are required and should address your experience related to the position responsibilities and the required and preferred qualifications. In your cover letter please also specifically address the following questions: 

1. Why are you interested in working for the Associated Students? 
2. Why are you interested in working in this position? 
3. What specific skills, knowledge, and/or experience (paid and volunteer) do you have that would help you be successful in this position? 
4. Will you be available for all mandatory AS Staff Development trainings (this will not conflict with school) including Fall Training between September 7th – September 18th, Winter training on Jan 4th, and Spring training on March 29th? 
5. What is your schedule of availability for a job interview?  
Closing Date Notes Application open until April 10th.

Western Washington University (WWU) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, WWU does not discriminate on the basis of race, color, creed, religion, national origin, sex (including pregnancy and parenting status), disability, age, veteran status, sexual orientation, gender identity or expression, marital status or genetic information in its programs or activities, including employment, admissions, and educational programs. See WWU’s Policy on Ensuring Equal Opportunity and Prohibiting Discrimination and Retaliation. Inquiries may be directed to the Vice Provost for Equal Opportunity and Employment Diversity, Title IX and ADA Coordinator, Equal Opportunity Office, Western Washington University, Old Main 345 (MS 9021), 516 High Street, Bellingham, WA 98225; 360.650.3307 (voice) or 711 (Washington Relay);

WWU is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request an accommodation, please contact Human Resources Disability Services, 360.650.3774 or 711 (Washington Relay).

All new employees must comply with the immunization policy and show employment eligibility verification as required by the U.S. Citizen and Immigration Service before beginning work at WWU. A thorough background check will be conducted on all new hires.


Job no: 497793
Advertised: Pacific Standard Time
Applications close: Pacific Daylight Time

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