Jobs at Western

AS Fall Info Fair Coordinator 2020

Apply now Work type: Associated Students
Location: Bellingham, WA
Categories: Student Employee

Position Title AS Fall Info Fair Coordinator 2020
About the Department

The Board of Directors office oversees the management of funds, affairs, and property of the Associated Students organization and is the main point of contact for student representation at Western Washington University. 

About the Position

The AS Board Assistant for the Fall Information Fair is responsible for the administrative duties associated with the Annual AS Fall Information Fair event. This position provides customer service to the AS, campus, and community participants in the fair throughout the summer and on both days of the event. In fall quarter the position works to close out the Info Fair, conduct a survey and leave a detailed legacy document. Additionally the assistants will be assigned tasks by the AS Board Program Coordinator. 

Terms of Position

Position begins on the Monday before Summer classes begin and ends no later than 2 weeks after the beginning of fall quarter. This position works between 15-19 hours per week in June, July, August and October as well as between 15-30 hours per week during September. Each month there will be a cap on hours: [June = 15 hoursJuly75 hoursAug = 75 hours, Sept =120 hours, October = 40 hours.] 

Required Qualifications
  • In spring and fall quarters, maintain a minimum credit load throughout term of position of 6 credits for undergraduates and 4 credits for graduates (summer classes are not required).
  • Maintain a minimum of a 2.00 cumulative grade point average.
  • Ability to complete the entire term of the position. Note: must not be an AS Employee who is required to attend all of AS fall training.
Preferred Qualifications
  • Clerical and office skills. 
  • Proficiency in word processing, complex spreadsheets, and mail merge. 
  • Pleasant and professional telephone, email and face to face manners. 
  • Ability to work in an atmosphere of ongoing distractions. 
  • Knowledge of the Associated Students offices and resources. 
  • Experience with large scale activity or event execution. 
  • Ability to balance excessive demands under stressful circumstances (mostly during the event). 
  • Ability to handle complaints in a professional manner. 
  • Excellent customer service skills. 
  • Effective organizational and time management skills. 
  • Ability to work independently and responsibly. 
  • Demonstrated ability to work collaboratively with people of diverse backgrounds and opinions.  
  • Ability to work within deadlines and problem solve. 
  • Ability to communicate in an effective manner that is welcoming to wide variety of people. 
  • Knowledge of department and the position’s responsibilities. 
AS Employment Responsibilities
  • Serve the diverse membership of the Associated Students in a professional and ethical manner by:
    • Being familiar with and upholding the AS Charter, all WWU policies, and all AS policies including the Personnel Policy, Code of Conduct, and Program Standards.
    • Attending all AS staff development events, as assigned by the AS Personnel Office and departmental staff development events.
    • Being knowledgeable of the AS organization and its general operations.
Position Responsibilities
  • Ensure the continued success of the AS Fall Information Fair by:
    • Attending Info Fair Management Team meetings to obtain tasks and assignments
    • Coordinating volunteer recruitment, scheduling and tasks on event days.
    • Being one of the on-site contact person the day of the event, work hours will be from at least 7 am -5 p.m. on September 21st and 22nd (with a one hour lunch break).
    • Advertising with the Western Front, AS Review, social networking sites and posters.
    • Communicating with departments, club representatives, businesses and not-for-profit organizations by telephone, email, social networking sites, and in person about their involvement with the AS Info Fair.
    • Maintaining a notebook containing all information gathered from Info Fair participants and all expenses incurred. Maintaining an excel spreadsheet of all participants and their requests
    • Word processing, typing, copying, filing and distributing materials as directed.
    • Updating the Info Fair Procedures Book, mailing lists and working with the supervisor to update job description before vacating the position.
    • Conducting a survey of all participants and compiling results before vacating the position.
    • Being in constant communication with the Club Activities Coordinator about all aspects of the event.
Academic Emphasis All majors are encouraged to apply. 

Starting hourly rate of $15.15.

Application Instructions

A cover letter and resume are required and should address your experience related to the position responsibilities and the required and preferred qualifications. In your cover letter please also specifically address the following questions:

1. Why are you interested in working for the Associated Students?
2. Why are you interested in working in this position?
3. What specific skills, knowledge, and/or experience (paid and volunteer) do you have that would help you be successful in this position?
4. Will you be available for all mandatory AS Staff Development events (this will not conflict with school) including Summer Training on June 22nd and Fall Training between September 7th – September 18th?
5. What is your schedule of availability for a job interview?

Closing Date Notes Application open until April 10th.

Western Washington University (WWU) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, WWU does not discriminate on the basis of race, color, creed, religion, national origin, sex (including pregnancy and parenting status), disability, age, veteran status, sexual orientation, gender identity or expression, marital status or genetic information in its programs or activities, including employment, admissions, and educational programs. See WWU’s Policy on Ensuring Equal Opportunity and Prohibiting Discrimination and Retaliation. Inquiries may be directed to the Vice Provost for Equal Opportunity and Employment Diversity, Title IX and ADA Coordinator, Equal Opportunity Office, Western Washington University, Old Main 345 (MS 9021), 516 High Street, Bellingham, WA 98225; 360.650.3307 (voice) or 711 (Washington Relay);

WWU is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request an accommodation, please contact Human Resources Disability Services, 360.650.3774 or 711 (Washington Relay).

All new employees must comply with the immunization policy and show employment eligibility verification as required by the U.S. Citizen and Immigration Service before beginning work at WWU. A thorough background check will be conducted on all new hires.


Job no: 497791
Advertised: Pacific Standard Time
Applications close: Pacific Daylight Time

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