Jobs at Western

AS Club Training & Development Coordinator 2020-2021

Apply now Work type: Associated Students
Location: Bellingham, WA
Categories: Student Employee

Position Title AS Club Training & Development Coordinator 2020-2021
About the Department

The AS Club Activities Office, aka “The Club Hub,” empowers, supports, and provides opportunities for diverse student interests and community building within clubs. This office serves clubs as a resource for leadership and organizational development, as well as event planning and programming. The Club Hub is committed to ensuring all students can become involved and engaged in their Western community. 

About the Position

The Club Training and Development Coordinator staffs the welcome desk in the Club Hub, points club leaders toward useful resources, and takes on special projects to improve the resources and information offered to clubs. More specifically, this position will serve as the main contact for new clubs, will maintain online records and training resources, help to develop and maintain helpful online and in-person trainings with other staff members, and manage the Club Cup competition. 

Terms of Position

Position begins after a qualified student is interviewed, selected and submits their employment paper work to the AS Personnel Office. The term of position will generally begin the Monday two weeks before the start of classes Fall quarter and end the Friday of Dead Week the following Spring quarter. Position holder should not work any hours during finals week of each quarter unless an exception to this condition is granted by the supervisor. Position holder is required to attend any trainings or orientations as required by the office Coordinator or Advisor. Position may begin later in the year or at any point in which a position becomes vacant. The position will be opened for re-application during each Spring hiring process.  This position works an average of 12 - 15 hours per week.  

Required Qualifications
  • Maintain a minimum credit load throughout term of position of 6 credits for undergraduates and 4 credits for graduates.
  • Maintain a minimum of a 2.00 cumulative grade point average.
  • Ability to complete the entire term of the position.
Preferred Qualifications
  • Effective organizational and time management skills. 
  •  Ability to work independently and responsibly. 
  • Demonstrated ability to work collaboratively with people of diverse backgrounds and opinions. 
  • Ability to work within deadlines and problem solve. 
  • Ability to communicate in an effective manner that is welcoming to wide variety of people. 
  • Knowledge of department and the position’s responsibilities. 
  • Ability to dependably maintain 12-15 scheduled hours each week to include office hours, committee work, and event attendance. 
  • Knowledge of or experience with AS Club system at Western. 
  • Knowledge of and experience using the Western Involvement Network (WIN) 
  • Past experience as a member or leader in one or more AS Clubs. 
  • Ability to demonstrate customer service skills. 
AS Employment Responsibilities
  • Serve the membership of the Associated Students in a professional and ethical manner by:
    • Being familiar with and upholding the AS Charter, all WWU policies, and all AS policies including the Personnel Policy, Code of Conduct, and Program Standards.
    • Being knowledgeable of the AS organization and its general operations.
  • Ensure the continuity and legacy of this position by:
    • Working with supervisor and Personnel Director to revise and update position job description.
AS Club Activities Office Responsibilities
  • Ensure that all club students visiting the Club Hub are able to access the resources they need to be successful by:
    • Assisting clubs with completing the steps necessary for successful programming, including but not limited to, room reservations, publicity requests, funding resources, completing Purchase Requests, contracts and agreements, special authorizations that may be necessary, etc.
    • Facilitating the scheduling of meetings between club participants, AS Clubs Financial Manager, Club Activities Coordinator, and other AS/VU staff members, as needed.
    • Becoming fully knowledgeable about policies, procedures, and the resources applicable to students participating in the club system, including financial resources.
    • Ensuring that Club Hub supplies are well-stocked and accessible by clubs.
    • Collaborating with student staff in the ESC on joint club programs, activities, and trainings as needed
  • Actively contribute to the overall success of the Club Activities Office by:
    • Staffing the Club Hub front desk to assist with incoming questions and contact from clubs for up to 15 hours each week, including 10 - 12 posted office hours.
    • Attending regular one-on-one meetings with the Club Activities Coordinator.
    • Attending weekly Club Hub core staff meetings (inside the Club Hub during one of the 15 regularly-scheduled hours in the work week).
    • In conjunction with the other staff members, maintaining an attractive, orderly, and clean appearance of the Club Hub space, workspaces, computer file system, storage closet, and supply cabinets.
    • Assisting the Club Event Planning Coordinator in coordinating the fall quarter AS Club Kickoff, which is the primary training and orientation event mandatory for all clubs at the beginning of the year, with other staff members with the direction from the Club Activities Coordinator.
    • Upon request, assisting the Club Activities Coordinator with projects or with communicating with clubs.
Position Responsibilities
  • Coordinate the training and development of new and existing clubs by:
    • Coordinating and providing New Club Orientations through in-person meetings and/or online training, which involves familiarizing them with resources available, important policies, processes for room reservations and publicity requests, and the tools and features of WIN.
    • Developing additional online and in-person trainings/workshops for club development as needed.
    • Developing written materials, documents, videos and webpage content aimed at increasing club leaders’ levels of awareness and knowledge of policy, procedures, and business processes.
    • Ensuring that all information materials are accurate and updated anytime a change occurs to policy, practice, or personnel.
    • Soliciting feedback from club participants, student staff, and professional staff on ways to improve and streamline processes.
    • Serving as the main student coordinator of WIN record maintenance.
    • Coordinating the year-long Club Cup competition including, but not limited to, updating the point system, maintaining the leader board, managing point submission forms, and calculating the winner for the Club Awards ceremony.
    • Collaborating with Ethnic Student Center (ESC) Internal Coordinator around ESC Club training  
  • Ensure that WIN meets the needs of clubs by:
    • Processing club re-registrations.
    • Acting as an administrator over the necessary AS Club-focused areas of the software.
    • Create and disseminate important information updates and news to all club leaders and members using WIN’s communication tools.
    • Serve as a member of the AS Management Council and attend regular meetings
Academic Emphasis All majors are encouraged to apply.

.Starting hourly rate of $15.15.

Application Instructions A cover letter and resume are required and should address your experience related to the position responsibilities and the required and preferred qualifications. In your cover letter please also specifically address the following questions: 

1. Why are you interested in working for the Associated Students? 
2. Why are you interested in working in this position? 
3. What specific skills, knowledge, and/or experience (paid and volunteer) do you have that would help you be successful in this position? 
4. Will you be available for all mandatory AS Staff Development trainings (this will not conflict with school) including Fall Training between September 7th – September 18th, Winter training on Jan 4th, and Spring training on March 29th? 
5. What is your schedule of availability for a job interview?  
Closing Date Notes Application open until April 10th.

Western Washington University (WWU) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, WWU does not discriminate on the basis of race, color, creed, religion, national origin, sex (including pregnancy and parenting status), disability, age, veteran status, sexual orientation, gender identity or expression, marital status or genetic information in its programs or activities, including employment, admissions, and educational programs. See WWU’s Policy on Ensuring Equal Opportunity and Prohibiting Discrimination and Retaliation. Inquiries may be directed to the Vice Provost for Equal Opportunity and Employment Diversity, Title IX and ADA Coordinator, Equal Opportunity Office, Western Washington University, Old Main 345 (MS 9021), 516 High Street, Bellingham, WA 98225; 360.650.3307 (voice) or 711 (Washington Relay);

WWU is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request an accommodation, please contact Human Resources Disability Services, 360.650.3774 or 711 (Washington Relay).

All new employees must comply with the immunization policy and show employment eligibility verification as required by the U.S. Citizen and Immigration Service before beginning work at WWU. A thorough background check will be conducted on all new hires.


Job no: 497790
Advertised: Pacific Standard Time
Applications close: Pacific Daylight Time

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