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AS Club Promotion & Outreach Facilitator 2020-2021

Apply now Work type: Associated Students
Location: Bellingham, WA
Categories: Student Employee

Position Title AS Club Promotion & Outreach Facilitator 2020-2021
About the Department

The AS Club Activities Office, aka “The Club Hub,” empowers, supports, and provides opportunities for diverse student interests and community building within clubs. This office serves clubs as a resource for leadership and organizational development, as well as event planning and programming. The Club Hub is committed to ensuring all students can become involved and engaged in their Western community.   

About the Position

The Club Promotion & Outreach Coordinator staffs the welcome desk in the Club Hub, points club leaders toward useful resources, assists them with event planning, facilitates office communication, and takes on special projects to improve the resources and information offered to clubs. More specifically, this position will serve as the main coordinator of the Club Hub’s social media and online presence in relation to resources and the office’s event promotion as well as the primary resource to clubs for maximizing their promotional efforts.

Terms of Position

Position begins after a qualified student is interviewed, selected and submits their employment paper work to the AS Personnel Office. The term of position will generally begin the Monday two weeks before the start of classes Fall quarter and end the Friday of Dead Week the following Spring quarter. Position holder should not work any hours during finals week of each quarter unless an exception to this condition is granted by the supervisor. Position holder is required to attend any trainings or orientations as required by the office Coordinator or Advisor. Position may begin later in the year or at any point in which a position becomes vacant. The position will be opened for re-application during each Spring hiring process.  This position works an average of 12 - 15 hours per week.  

Required Qualifications
  • Maintain a minimum credit load throughout term of position of 6 credits for undergraduates and 4 credits for graduates.
  • Maintain a minimum of a 2.00 cumulative grade point average.
  • Ability to complete the entire term of the position.
Preferred Qualifications
  • Effective organizational and time management skills. 
  • Ability to work independently and responsibly. 
  • Demonstrated ability to work collaboratively with people of diverse backgrounds and opinions.  
  • Ability to work within deadlines and problem solve.
  • Ability to communicate in an effective manner that is welcoming to wide variety of people. 
  • Knowledge of department and the position’s responsibilities. 
  • Ability to dependably maintain 12-15 scheduled hours each week, including office hours, committee work, and event attendance. 
  • Knowledge of or experience with AS Club system at Western. 
  • Knowledge of and experience using the Western Involvement Network (WIN) 
  • Past experience as a member or leader in one or more AS Clubs. 
  • Ability to demonstrate customer service skills. 
  • Experience using a wide variety of social media tools as a means of event promotion & outreach. 
  • Basic image editing and/or graphic design is helpful but not essential. 
AS Employment Responsibilities
  • Serve the membership of the Associated Students in a professional and ethical manner by:
    • Being familiar with and upholding the AS Charter, all WWU policies, and all AS policies including the Personnel Policy, Code of Conduct, and Program Standards.
    • Being knowledgeable of the AS organization and its general operations.
  • Ensure the continuity and legacy of this position by:
    • Working with supervisor and Personnel Director to revise and update position job description.
AS Club Activities Office Responsibilities
  • Ensure that all club students visiting the Club Hub are able to access the resources they need to be successful by:
    • Collaborating with student staff in the ESC on joint club programs, activities, and trainings as needed
    • Assisting clubs with completing the steps necessary for successful programming, including but not limited to, room reservations, publicity requests, funding resources, completing Purchase Requests, contracts and agreements, special authorizations that may be necessary, etc.
    •  Facilitating the scheduling of meetings between club participants and AS Clubs Financial Manager, Club Activities Coordinator, and other AS/VU staff members, as needed.
    • Becoming fully knowledgeable about policies, procedures, and the resources applicable to students participating in the club system, including financial resources.
    • Ensuring that Club Hub supplies are well-stocked and accessible by clubs.
    • Collaborating with student staff in the ESC on joint club programs, activities, and trainings as needed
  • Actively contribute to the overall success of the Club Activities Office by:
    • Staffing the Club Hub front desk to assist with incoming questions and contact from clubs for up to 15 hours each week, including 10 - 12 posted office hours.
    • Attend regular one-on-one meetings with the Club Activities Coordinator.
    • Attending weekly Club Activities Office staff meetings (inside the Club Hub during one of the 15 regularly-scheduled hours in the work week).
    • In conjunction with the other staff members, maintaining an attractive, orderly, and clean appearance of the Club Hub space, workspaces, computer file system, storage closet, and supply cabinets.
    • Assisting the Club Event Planning Coordinator in coordinating the fall quarter AS Club Kickoff, which is the primary training and orientation event mandatory for all clubs at the beginning of the year, with other staff members with direction from the Club Activities Coordinator.
    • Upon request, assisting the Club Activities Coordinator with projects or with communicating with clubs.
Position Responsibilities
  • Maintain the social media and online presence of the Club Hub by:
    • Enhancing the Club Hub’s social media and online presence by developing materials, documents, videos and webpage content aimed at increasing club leaders’ levels of awareness and knowledge of policy, procedures, and business processes.
    • Ensuring that all informational materials, including print and online resources, are accurate and updated anytime a change occurs to policy, practice, or personnel.
    • Serving as the main resource for Club Hub event promotion in working with the AS Publicity Center, maintaining social media promotions, managing event submissions in WIN, and creating regular newsletters for club leaders.
    • Increasing awareness of Club Hub resources and of new and existing clubs.
    • Engaging in outreach (online and in-person) to the campus community for the purpose of increasing involvement in, and awareness of clubs, club activities, and WIN.
    • Coordinating the marketing of Club Hub events with the Club Event Planning Coordinator.
    • Serving as a voting member on the AS Communications Committee
  • Ensure that WIN meets the needs of clubs by:
    • Maintaining the community-wide calendar of events within WIN by accepting or rejecting events from inclusion on the all-club event calendar.
    • Encouraging student adoption of WIN through promotional outreach.
Academic Emphasis All majors are encouraged to apply. 

Starting hourly rate of $15.15.

Application Instructions A cover letter and resume are required and should address your experience related to the position responsibilities and the required and preferred qualifications. In your cover letter please also specifically address the following questions: 

1. Why are you interested in working for the Associated Students? 
2. Why are you interested in working in this position? 
3. What specific skills, knowledge, and/or experience (paid and volunteer) do you have that would help you be successful in this position? 
4. Will you be available for all mandatory AS Staff Development trainings (this will not conflict with school) including Fall Training between September 7th – September 18th, Winter training on Jan 4th, and Spring training on March 29th? 
5. What is your schedule of availability for a job interview?  
Closing Date Notes Application open until April 10th.

Western Washington University (WWU) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, WWU does not discriminate on the basis of race, color, creed, religion, national origin, sex (including pregnancy and parenting status), disability, age, veteran status, sexual orientation, gender identity or expression, marital status or genetic information in its programs or activities, including employment, admissions, and educational programs. See WWU’s Policy on Ensuring Equal Opportunity and Prohibiting Discrimination and Retaliation. Inquiries may be directed to the Vice Provost for Equal Opportunity and Employment Diversity, Title IX and ADA Coordinator, Equal Opportunity Office, Western Washington University, Old Main 345 (MS 9021), 516 High Street, Bellingham, WA 98225; 360.650.3307 (voice) or 711 (Washington Relay);

WWU is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request an accommodation, please contact Human Resources Disability Services, 360.650.3774 or 711 (Washington Relay).

All new employees must comply with the immunization policy and show employment eligibility verification as required by the U.S. Citizen and Immigration Service before beginning work at WWU. A thorough background check will be conducted on all new hires.


Job no: 497789
Advertised: Pacific Standard Time
Applications close: Pacific Daylight Time

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