Jobs at Western

Administrative Assistant to the Assistant Vice President Alumni, Annual Giving and Marketing & Communications

Apply now Work type: Permanent Full Time
Location: Bellingham, WA
Categories: University Advancement

Position Title Administrative Assistant to the Assistant Vice President Alumni, Annual Giving and Marketing & Communications
About the University Western Washington University, with over 16,000 students in seven colleges and the graduate school, is nationally recognized for its educational programs, students and faculty. The campus is located in Bellingham, Washington, a coastal community of 90,000 overlooking Bellingham Bay, the San Juan Islands and the North Cascades Mountain range. The city lies 90 miles north of Seattle and 60 miles south of Vancouver, British Columbia. Western is the highest-ranking public, master's-granting university in the Pacific Northwest, according to the 2019 U.S. News & World Report rankings.
About the Department University Advancement supports Western's mission, which states that together with our students, staff, and faculty, we are committed to making a positive impact in the state and the world with a shared focus on academic excellence and inclusive achievement. We encourage applications from women, people of color, people with disabilities, veterans, and other candidates from underrepresented backgrounds and with diverse experiences interested in this opportunity.
About the Position Western Washington University is currently seeking an administrative professional to partner and provide administrative support to both The Assistant Vice President Alumni, Annual Giving and Marketing & Communications (AVP) and the Western Alumni Association Board of Directors. The AVP is currently seeking a thought partner who is positive, proactive and detail oriented. The ideal candidate should possess strong management and organizational skills, exceptional written, verbal, and interpersonal communication skills and should have the ability to work cross functionally. The administrative assistant must understand business priorities and demonstrate the ability to proactively anticipate needs. A high level of integrity and discretion in handling confidential information is critical as are professionalism in dealing with senior executives inside and outside of the university.

The AVP is seeking a candidate who can complete complex tasks quickly and autonomously, react with appropriate urgency to situations that require quick turnarounds, and take effective action in ambiguous situations. Applicants must be able to work successfully in a team environment and build effective working relationships inside and outside the group.

The Administrative Assistant performs a wide variety of administrative functions including assisting the AVP; overseeing in support with the AVP the WWU Alumni Association Board; and supports the WWU Alumni programming efforts as appropriate.

Required Qualifications
  • Bachelor of Arts degree or similar degree
  • Three or more years of experience supporting senior level leadership
  • Proficiency with MS Office Suite including MS Outlook, Word, Excel, Publisher, and Access
  • Demonstrated work history as efficient, motivated, and reliable with excellent attendance record
  • Demonstrated ability to:
    • Communicate professionally and effectively at all levels of the organization, with the general public, and with culturally diverse populations with the use of tact, discretion and courtesy
    • Understand basic financial concepts including budgeting and operating statements
    • Manage time well and to work effectively under multiple deadlines and pressure situations in a flexible manner
    • Generate high quality work with careful attention to detail
    • Work independently
    • Excellent written and speaking skills


Preferred Qualifications
  • Demonstrated ability to be a forward thinker who anticipates the needs of the executive he/she supports
  • Experience with online presentation software platforms
  • Experience with SmartSheet, Trello and other project management software platforms
  • Experience with board management software platforms
  • Experience with Banner database
  • Experience supporting a non-profit board of directors


Salary New hires typically begin at $3,774 per month, including an excellent benefits package.
Bargaining Unit This position is part of bargaining unit D and is covered by the collective bargaining agreement with Public School Employees of WWU.
Application Instructions

A cover letter and resume are required and should address your experience related to the position responsibilities and the required and preferred qualifications.

Please include the names and contact information of three professional references.

Closing Date Notes Position closes 03/31/2020 at 11:55 pm

Western Washington University (WWU) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, WWU does not discriminate on the basis of race, color, creed, religion, national origin, sex (including pregnancy and parenting status), disability, age, veteran status, sexual orientation, gender identity or expression, marital status or genetic information in its programs or activities, including employment, admissions, and educational programs. See WWU’s Policy on Ensuring Equal Opportunity and Prohibiting Discrimination and Retaliation. Inquiries may be directed to the Vice Provost for Equal Opportunity and Employment Diversity, Title IX and ADA Coordinator, Equal Opportunity Office, Western Washington University, Old Main 345 (MS 9021), 516 High Street, Bellingham, WA 98225; 360.650.3307 (voice) or 711 (Washington Relay);

WWU is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request an accommodation, please contact Human Resources Disability Services, 360.650.3774 or 711 (Washington Relay).

Annual Security and Fire Safety Report: This report is provided pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act ("The Clery Act"). It includes statistics for the previous three calendar years concerning reported crimes that occurred on Western's campus; in certain off-campus buildings or property owned or controlled by Western; and on public property within, or immediately adjacent to and accessible from, the campus. The report also includes institutional policies concerning campus security, such as policies concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. You can obtain a copy of this report in printed or alternate formats by contacting the Office of the Vice President for Enrollment and Student Services at The report can be found at: Annual Security and Fire Safety Report.

All new employees must comply with the immunization policy and show employment eligibility verification as required by the U.S. Citizen and Immigration Service before beginning work at WWU. A thorough background check will be conducted on all new hires.

Job no: 497710
Advertised: Pacific Standard Time
Applications close: Pacific Daylight Time

Back to search results Apply now Refer a friend

Share this:

| More