Jobs at Western

Program Assistant

Apply now Work type: Temporary Full Time
Location: Everett, WA
Categories: Academic Affairs

Position Title Program Assistant
About the University

Western Washington University, with over 16,000 students in seven colleges and the graduate school, is nationally recognized for its educational programs, students and faculty. While its home campus is located in Bellingham, Washington, WWU at Everett University Center, located on the I-5 corridor, houses programs from Woodring College of Education, Huxley College of the Environment and the College of Business and Economics, and adds to the unique strengths and needs of the communities east of Puget Sound.  We respect and serve a broad spectrum of learners in high-quality degree programs that are flexible and rigorous.  We foster mentorship, collaboration, and equity through education.

About the Department

Outreach and Continuing Education at Western Washington University expands and diversifies Western’s offerings throughout Puget Sound, the state of Washington, and globally to provide learning options for the contemporary student.

Outreach and Continuing Education connects learners of all ages to the Western Experience through collaboration with colleges, departments and the community, linking university resources with educational needs and opportunities both on and off campus.

Outreach and Continuing Education supports Western’s mission to bring together individuals of diverse backgrounds and perspectives in an inclusive, student-centered university that develops the potential of learners and the well-being of communities. We encourage applications from women, people of color, people with disabilities, veterans, and other candidates from underrepresented backgrounds and with diverse experiences interested in this opportunity.

For more information on Outreach and Continuing Education, please visit our website.

About the Position The Program Assistant at Everett University Center provides customer service and general administrative support for WWU programs at EUC to advance and complement a positive WWU image. This position also provides general program support for the existing Undergraduate and Post-Baccalaureate Elementary Teacher Preparation Programs, Master in Teaching Program, Undergraduate Human Services Program, Graduate Rehabilitation Counseling Program, Huxley College of the Environment Programs, and the College of Business and Economics weekend MBA, including assistance to WWU faculty, Outreach and Continuing Education and site staff as necessary. Additionally, the position provides support for new WWU program offerings and may include travel to other WWU outreach sites as necessary. The program assistant must be able to navigate direction from multiple program directors under general supervision. This position also provides customer service and general information support on behalf of EUC partner institutions in an effort to promote and enhance the EUC.

This full-time position has an anticipated work schedule of 9:00am-6:00 pm at Everett University Center located on the campus of Washington State University in Everett, Washington and may require occasional Friday shifts and travel to other WWU outreach sites as needed.

Provide programmatic support for WWU programs at Everett University Center (EUC)

  • Acts as primary point of contact for students, and the public for WWU programs at EUC and for EUC partner institutions. Acts as primary point of contact for WWU faculty and WWU Outreach and Continuing Education. Provides response to general program inquiries and resolves common inquiries. Appropriately forwards inquiries and messages to program staff and faculty. Explains established policies and procedures for persons having questions concerning WWU programs.
  • Assists prospective students, program students, and faculty with information about WWU programs providing timely and accurate information and referring as necessary
  • Assists with promotional campaigns, mailing lists, arrangements for information meetings.
  • Attends and represents WWU Everett at regional recruiting events and information fairs as requested.
  • Provides administrative support for general admissions applications as requested
  • Provides administrative support for WWU Everett Academic Program Directors and Program Coordinators
  • Assists Academic Program Directors and Program Coordinators on special projects as needed
  • Provides support to general WWU outreach as requested.
  • Serves as a point of contact with WSU EUC regarding building updates and policies and disseminates that information to faculty and staff
  • Builds and maintains relationships with EUC partner schools
  • Coordinates compliance and stays up-to-date with Everett CC policies that relate to the EUC (parking, security, etc.)

Provide daily operational and administrative support for WWU programs at Everett University Center and front-line customer service on behalf of WWU and the EUC partners.

  • Prepares standard university business forms, such as purchase orders, honorarium and travel reimbursements, mailings, reports and/or memos.
  • Assists staff with work orders, instructor keys/key cards, and IT service requests
  • Coordinates daily office clerical operations, including retrieving, sorting, and distributing office mail, records, and other materials
  • Assists staff with scheduling classrooms, meeting rooms and instructor office space.
  • Orders general office supplies, including instructor textbook desk copies as requested.
  • Maintains office supply inventory
  • Assists with administering and collecting course evaluations for each course offered at the site in compliance with University policy as requested
  • Assists Outreach and Continuing Education in efforts to market WWU Everett programs which can include coordination details, event details, etc.
  • Provides general support to faculty as needed.
  • Actively seeks tasks and projects to complete

 

Required Qualifications
  • High school graduation or equivalent
  • Two years of full-time clerical experience or equivalent education/experience
  • Effective communication skills, including written and oral
  • Strong attention to detail
  • Excellent organizational skills
  • Proficiency in MS Office Suite
  • Ability to work occasional evenings/weekends
Preferred Qualifications
  • Experience working with individuals from diverse backgrounds
  • Experience working in office settings
  • Proficiency in Adobe Acrobat Pro
  • Banner Information System experience

 

Salary $15.61/hour
Bargaining Unit A
Application Instructions

A cover letter and resume are required and should address your experience related to the position responsibilities and the required and preferred qualifications.

Please include the names and contact information of three professional references.

Closing Date Notes Position is open until filled

Western Washington University (WWU) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, WWU does not discriminate on the basis of race, color, creed, religion, national origin, sex (including pregnancy and parenting status), disability, age, veteran status, sexual orientation, gender identity or expression, marital status or genetic information in its programs or activities, including employment, admissions, and educational programs. See WWU’s Policy on Ensuring Equal Opportunity and Prohibiting Discrimination and Retaliation. Inquiries may be directed to the Vice Provost for Equal Opportunity and Employment Diversity, Title IX and ADA Coordinator, Equal Opportunity Office, Western Washington University, Old Main 345 (MS 9021), 516 High Street, Bellingham, WA 98225; 360.650.3307 (voice) or 711 (Washington Relay); eoo@wwu.edu

WWU is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request an accommodation, please contact Human Resources Disability Services, 360.650.3774 or 711 (Washington Relay).

Annual Security and Fire Safety Report: This report is provided pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act ("The Clery Act"). It includes statistics for the previous three calendar years concerning reported crimes that occurred on Western's campus; in certain off-campus buildings or property owned or controlled by Western; and on public property within, or immediately adjacent to and accessible from, the campus. The report also includes institutional policies concerning campus security, such as policies concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. You can obtain a copy of this report in printed or alternate formats by contacting the Office of the Vice President for Enrollment and Student Services at vpsa.office@wwu.edu. The report can be found at: Annual Security and Fire Safety Report.

All new employees must comply with the immunization policy and show employment eligibility verification as required by the U.S. Citizen and Immigration Service before beginning work at WWU. A thorough background check will be conducted on all new hires.

Job no: 497652
Advertised: Pacific Standard Time
Applications close:

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