Jobs at Western

Assistant Director, Facilities Development

Apply now Work type: Permanent Full Time
Location: Bellingham, WA
Categories: Business and Financial Affairs

Position Title Assistant Director Facilities Development
About the University Western Washington University, with over 16,000 students in seven colleges and the graduate school, is nationally recognized for its educational programs, students and faculty. The campus is located in Bellingham, Washington, a coastal community of 83,000 overlooking Bellingham Bay, the San Juan Islands and the North Cascades Mountain range. The city lies 90 miles north of Seattle and 60 miles south of Vancouver, British Columbia. Western is the highest-ranking public, master's-granting university in the Pacific Northwest, according to the 2019 U.S. News & World Report rankings.
About the Department The Facilities Development and Capital Budget Department supports Western's mission, which states that together with our students, staff, and faculty, we are committed to making a positive impact in the state and the world with a shared focus on academic excellence and inclusive achievement. Facilities Development has been actively engaged with colleagues across campus on a variety of diversity initiatives, including enhancing ADA architectural access for individuals with disabilities and increasing the availability of gender neutral restrooms on-campus. We encourage applications from women, people of color, people with disabilities, veterans, and other candidates from underrepresented backgrounds and with diverse experiences interested in this opportunity.
About the Position

Under the direction of the Associate Director, FDCB, the Assistant Director supervises a team of eight employees who are responsible for managing the programming, planning, engineering, design, construction and acceptance of varied and complex, major and minor public works and in-house projects for Western.  This position’s primary responsibility is the leadership and day-to-day support of the Project Management team, providing support and assistance to ensure successful project completion and ensuring collaboration between the Project Management and Project Services teams.  This position also performs the duties of Project Manager on assigned projects, and supports continuous improvement by identifying, analyzing and implementing process improvements and best practices.

Position Duties/Responsibilities:

Supervise Project Management Team

  • Supervise and support a staff of 8-10 construction and project professionals and handle all supervisory duties as required by University policies and procedures
  • Provide leadership, direction and guidance to project managers, architects, and engineers
  • Oversee the design and ongoing progress of public works projects supervised and coordinated by staff
  • Conduct individual employee progress meetings (weekly or bi-weekly)
  • Train and develop staff to ensure they maintain professional licensure requirements as needed
  • Provide day-to-day support of team, including assistance with resolving issues and challenges
  • Onboard new employees in a manner that effectively supports their success in the first year and beyond
  • Provide regular and ongoing coaching of employees to ensure their continued professional development
  • Identify performance issues and provide recommendations to Associate Director on how to support employee success
  • Communicate regularly with Associate Director, ensuring they are apprised of progress and challenges
  • Review all contracts and construction documents prior to issuance as a Quality Control point to ensure Industry Code and University compliance.
  • Coordinate with Facilities Management to review and update University Standards for the built environment.
  • Review workload and resource management to assign projects to the project managers, architects, and engineer.

Project Management

  • Work with clients to establish and verify program needs and budgets, establish design criteria which most effectively fits within this context, prepare working drawings and project manuals;
  • Provide technical advice and services to University departments concerning their current and future built-environment needs;
  • Provide technical and program related direction and information to the University's Facilities Management construction and maintenance crews;
  • Conduct consultant selection process by issuing the advertisement for proposals, head a selection committee, facilitate consultant review and interview process, recommend consultant selection, negotiating fees, and preparing the consultant agreement;
  • Oversee work of consultants and contractors retained by the University on assigned design and construction projects;
  • Meet with and keep clients and project committees informed of project process;
  • Present project status to the Board of Trustees;
  • Review pay applications, workmanship, and project compliance of contractors;
  • Work with budget authorities;
  • Work with public agencies and groups for master planning, neighborhood plans, etc. on behalf of the University;
  • Represent the University to Federal, State and local planning and regulatory agencies by preparing the proper documentation required, issue specific notices required, meet with representatives of these agencies as required, attend public hearings and/or meetings as required;
  • Ensure design and construction compliance with International Building Code, Fire Codes, Americans with Disability Act (construction portion) and other codes and regulations;
  • Work with other project team members.

Continuous Process Improvement

  • Implement continuous improvement processes to capitalize on lessons learned and apply solutions to support the success of future projects
  • Identify, analyze and determine improvements needed. Work with team to ensure modifications to existing processes are implemented and sustained
Required Qualifications
  • Registration in the State of Washington as a licensed architect or engineer or ability to obtain licensure within 6 months of start date and have a minimum of five years of professional experience in their field
  • Highly motivated individual who demonstrates management and supervisorial experience with a professional staff which encourages team building, goal setting, self-motivation, delegation, and professional development
  • Demonstrated experience in project management, contract management, and multiple project delivery methods
  • Demonstrated experience working effectively in dynamic work environments where multi-tasking and prioritization of tasks are required to meet tight or pressured deadlines
  • Ability to promote an equitable and inclusive work environment
  • Strong skills in written, verbal and interpersonal communications
  • Ability to manage time well and under pressure, and handle multiple projects and responsibilities simultaneously
  • Ability to work collaboratively and effectively with employees at all levels of the organization and outside agencies
  • Working knowledge of architecture, engineering, planning, construction and project management of public works and alternative public works projects
  • General knowledge of project budgeting
  • General knowledge of hazardous materials used in construction
  • Ability to travel as necessary to conduct routine work duties
  • Working knowledge of word processing, spreadsheets, relational databases, and page layout programs.
Preferred Qualifications
  • At least five years’ architectural and/or engineering project management experience related to a University/Institutional setting
  • CAD proficiency
  • LEED certified professional
Salary $85,500 - $95,000 commensurate with experience, including an excellent benefits package.
Application Instructions

A cover letter and resume are required and should address your experience related to the position responsibilities and the required and preferred qualifications. Also required is a separate statement (one page or less), describing your ability to promote an equitable and inclusive work environment.

Please include the names and contact information of three professional references.

Closing Date Notes Application review begins October 4, 2019; position is open until filled.

Western Washington University (WWU) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, WWU does not discriminate on the basis of race, color, creed, religion, national origin, sex (including pregnancy and parenting status), disability, age, veteran status, sexual orientation, gender identity or expression, marital status or genetic information in its programs or activities, including employment, admissions, and educational programs. See WWU’s Policy on Ensuring Equal Opportunity and Prohibiting Discrimination and Retaliation. Inquiries may be directed to the Vice Provost for Equal Opportunity and Employment Diversity, Title IX and ADA Coordinator, Equal Opportunity Office, Western Washington University, Old Main 345 (MS 9021), 516 High Street, Bellingham, WA 98225; 360.650.3307 (voice) or 711 (Washington Relay);

WWU is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request an accommodation, please contact Human Resources Disability Services, 360.650.3774 or 711 (Washington Relay).

Annual Security and Fire Safety Report: This report is provided pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act ("The Clery Act"). It includes statistics for the previous three calendar years concerning reported crimes that occurred on Western's campus; in certain off-campus buildings or property owned or controlled by Western; and on public property within, or immediately adjacent to and accessible from, the campus. The report also includes institutional policies concerning campus security, such as policies concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. You can obtain a copy of this report in printed or alternate formats by contacting the Office of the Vice President for Enrollment and Student Services at The report can be found at: Annual Security and Fire Safety Report.

All new employees must comply with the immunization policy and show employment eligibility verification as required by the U.S. Citizen and Immigration Service before beginning work at WWU. A thorough background check will be conducted on all new hires.

Job no: 497311
Advertised: Pacific Daylight Time
Applications close:

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