Jobs at Western

Operations Manager- Western Libraries

Apply now Work type: Permanent Full Time
Location: Bellingham, WA
Categories: Academic Affairs

Position Title Operations Manager, Western Libraries
About the University Western Washington University, with over 16,000 students in seven colleges and the graduate school, is nationally recognized for its educational programs, students and faculty. The campus is located in Bellingham, Washington, a coastal community of 83,000 overlooking Bellingham Bay, the San Juan Islands and the North Cascades Mountain range. The city lies 90 miles north of Seattle and 60 miles south of Vancouver, British Columbia. Western is the highest-ranking public, master's-granting university in the Pacific Northwest, according to the 2019 U.S. News & World Report rankings.
About the Western Libraries

Western Libraries is an innovative partner in the university's teaching and research mission. In this important leadership role, librarians, staff, and student employees embrace diversity, equity, and inclusion. The Libraries vigorously opposes any form of prejudice, discrimination, and hate, and works to advance cultural competence. The Libraries is particularly committed to diversity and excellence in our faculty, staff, and students, and we especially encourage applications from candidates who share and can contribute to this commitment through active engagement in the Libraries, university, and wider community.

About the Position

In this position you will serve as the operational administrator for the Libraries Administration office in support of the Dean, Associate Dean, faculty, and staff of the Western Libraries. This position is central to the functioning of the Libraries and manages its resources and ongoing activities; provides information, analyses, counsel, and recommendations on challenges and opportunities; and acts as a liaison with other university administrative offices. The Operations Manager oversees budget planning, spending and accounting, handles purchases, manages personnel and payroll, and assists with facilities for the Libraries.

Typical duties include:

  • Participate in and advise on broad, long- and short-term budget planning, forecasting, and monitoring with the Dean.
  • Monitor salary budgets and expenditures for the Libraries, including the University Archives and Records Management, Tutoring Center, Center for Pacific Northwest Studies, and Hacherl Research and Writing Studio.
  • Run, reconcile, adjust, and correct monthly and annual budgets, finance, position control, and salary information (Journals & Budget Adjustment).
  • Represent the Libraries and participate in university planning and budget activities as needed, such as the Budget Management Advisory Council and Operations Managers meetings.
  • Provide direct, confidential support on challenges, threats, and opportunities to the Dean through information, analyses, counsel, recommendations, and implementation.
  • Collaborate with the Dean and Associate Dean in preparing annual performance reviews, accreditation reports, and assessment documents.
  • Review, coordinate, communicate, and implement guidelines stipulated by the WWU UFWW Collective Bargaining Agreement and classified staff bargaining agreements.
  • Manage the Library Administration office, including the supervision and oversight of the Communications Manager and the Facilities Manager; supervise additional office personnel as hired.
  • Coordinate supervisory responsibilities of student supervisors, calendar of due dates, work study student requests, and annual student celebration.
  • Serve as the Libraries point of contact for faculty and staff regarding hiring contracts.
Required Qualifications
  • Bachelor’s degree
  • At least three years professional experience involving fiscal accounting and budgeting in a higher education or business setting
  • Cultural competence to communicate and collaborate effectively with people of diverse social identities and backgrounds
  • Demonstrated knowledge of contracting processes
  • Demonstrated knowledge of human resources and management
  • Proficiency with MS Word, Outlook, Excel spreadsheets, and financial information systems software
  • Demonstrated ability to work in a diverse and inclusive team environment
  • Experience interpreting and implementing institutional or business policies and ensuring compliance
  • Strong writing and interpersonal communication skills, including experience handling and communicating sensitive and confidential matters
  • At least one year of supervisory experience
Preferred Qualifications
  • Master’s degree in business related field or equivalent education/experience
  • Experience in libraries
  • Experience in fiscal accounting at a university or college
  • Demonstrated experience with Banner Information Systems or similar information systems
  • Demonstrated experience with Millennium business software or similar business software
  • Experience with labor relations and labor unions


Salary Starting salary range is $63,080- $70,088, commensurate with experience.   Includes an excellent benefits package.
Application Instructions

A cover letter and resume are required and should address your experience related to the position responsibilities and the required and preferred qualifications.

Please include the names and contact information of three professional references.

Closing Date Notes Application review will begin September 6, 2019; position is open until filled.

Western Washington University (WWU) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, WWU does not discriminate on the basis of race, color, creed, religion, national origin, sex (including pregnancy and parenting status), disability, age, veteran status, sexual orientation, gender identity or expression, marital status or genetic information in its programs or activities, including employment, admissions, and educational programs. See WWU’s Policy on Ensuring Equal Opportunity and Prohibiting Discrimination and Retaliation. Inquiries may be directed to the Vice Provost for Equal Opportunity and Employment Diversity, Title IX and ADA Coordinator, Equal Opportunity Office, Western Washington University, Old Main 345 (MS 9021), 516 High Street, Bellingham, WA 98225; 360.650.3307 (voice) or 711 (Washington Relay);

WWU is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request an accommodation, please contact Human Resources Disability Services, 360.650.3774 or 711 (Washington Relay).

Annual Security and Fire Safety Report: This report is provided pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act ("The Clery Act"). It includes statistics for the previous three calendar years concerning reported crimes that occurred on Western's campus; in certain off-campus buildings or property owned or controlled by Western; and on public property within, or immediately adjacent to and accessible from, the campus. The report also includes institutional policies concerning campus security, such as policies concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. You can obtain a copy of this report in printed or alternate formats by contacting the Office of the Vice President for Enrollment and Student Services at The report can be found at: Annual Security and Fire Safety Report.

All new employees must comply with the immunization policy and show employment eligibility verification as required by the U.S. Citizen and Immigration Service before beginning work at WWU. A thorough background check will be conducted on all new hires.

Job no: 497346
Advertised: Pacific Daylight Time
Applications close:

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