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AS Publicity Center Distribution Coordinator 2019-2020

Apply now Work type: Associated Students
Location: Bellingham, WA
Categories: Student Employee

Position Title AS Publicity Center Distribution Coordinator 2019-2020
About the Department

The Publicity Center provides high quality and personalized promotional services, products and support to the Associated Students organization and students of Western Washington University. We offer excellence in graphic design, print and electronic media, and distribution services while providing unique educational opportunities and leadership experience to student employees.

About the Position

The Distribution Coordinator ensures the timely dissemination of publicity materials which may include posters, fliers, table tents, banners, newspapers, etc.

Terms of Position

This is a three quarter position. This position starts the Monday two weeks before the start of classes fall quarter and ends the Friday of finals week the following spring quarter. This position works an average of 15 hours per week. The position holder may work more some weeks and less other weeks depending on the office’s needs. The position holder is neither required nor expected to work during intersession, winter break or spring break. 

Required Qualifications
  • Maintain a minimum credit load throughout term of position of 6 credits for undergraduates and 4 credits for graduates.
  • Maintain a minimum of a 2.00 cumulative grade point average.
  • Ability to complete the entire term of the position.
Preferred Qualifications
  • Organizational and time management skills.
  • Ability to communicate and work effectively with a wide variety of people on Western's campus and in the Bellingham community.
  • Ability to work collaboratively with multiple people and organizations
  • Ability to work within deadlines and problem solve.
  • Knowledge of the campus and Bellingham community, including appropriate locations for placement or posting of promotional materials.
  • Comfortable carrying newspapers, ladder, posters and/or banners long distances across campus. 
  • Ability to lead and motivate others, and coordinate and delegate tasks.
  • Comfortable using a ladder.
  • Valid driver’s license
  • Comfortable riding a bike (for distribution purposes when staff is not available).
AS Employment Responsibilities
  • Serve the diverse membership of the Associated Students in a professional and ethical manner by:
    • Being familiar with and upholding the AS Charter, all WWU policies, and all AS policies (including the Employment Policy, Code of Conduct, Program Standards, etc.).
    • Attending all AS staff development events including, but not limited to: pre-fall orientation, pre-winter, and pre-spring staff developments.
    • Being knowledgeable of the AS organization and its general operations.
    • Serving on search committees as designated by the AS Personnel Director.
  • Ensure the legacy of this position by:
    • Working with supervisor and Personnel Director to revise and update position job description.
    • Working with the previous position holder to complete a minimum of 15 hours of unpaid internship as well as providing a 15 hour internship to the incoming position holder.
    • Developing and maintaining a legacy document as required by the AS Employment Policy.
AS Publicity Center Responsibilities
  • Provide Support to the Publicity Center by:
    • Maintaining a minimum of 15 office hours per week coordinated with the Publicity Center Coordinator.
    • Attending periodic Publicity Center staff meetings.
    • Assisting with clients at front desk when needed.
    • Completing other duties as assigned.
Position Responsibilities
  • Ensure the timely distribution of materials by:
    • Maintaining posted office hours.
    • Maintaining inventory of supplies and reporting needs to PC Coordinator
    • Meeting daily distribution tasks assigned by PC Project Managers.
    • Adequately scheduling staff for assigned routes.
    • Coordinating posting banners on campus buildings.
    • Coordinating distribution of table tents to dining areas.
    • Coordinating distribution of the NY Times, AS Review and other publications.
    • Managing, using, and coordinating the use of an electric-assist tricycle for transporting materials.
  • Coordinating distribution communication by:
    • Serving as the supporting PC liaison with the NY Times and the REP Director regarding NY Times Distribution, including coordinating the tracking of NY Times returns for each location, and completing the required affidavits to the NY Times representative in a timely manner.
  • Enforce posting rules by:
    • Training staff to recognize unauthorized postings.
    • Removing unauthorized postings and notifying appropriate group of current rules.
  • Ensure quality promotions by:
    • Maintaining clean, well-managed posting locations for the best visibility.
    • Reporting graffiti and/or difficult to remove defacement by notifying PC Coordinator.
    • Monitoring distribution locations to ensure all promotions are current.
    • Establish and maintain an accurate record of the status of distributed materials.
    • Generate ideas for new distribution locations and distribution improvements to PC Coordinator.
    • Update posting locations and prepare distribution lists for customer use.
    • Maintain on-campus open-distribution boards and clear unauthorized postings.
    • Coordinating maintenance and use of trike with Sustainability Office.
  • Support a successful staff by:
    • Coordinating training for all staff with Western’s Sustainability Office for use of electric-assist tricycle
    • Holding periodic staff meetings for Distribution staff personnel.
    • Bringing personnel issues to the attention of the Publicity Center Coordinator.
    • Making quarterly reservations for use of AS vehicle for distribution needs.
Academic Emphasis All majors are encouraged to apply.

Starting hourly rate of $13.36.

Application Instructions A cover letter and resume are required and should address your experience related to the position responsibilities and the required and preferred qualifications. In your cover letter please also specifically address the following questions: 

1. Why are you interested in working for the Associated Students? 
2. Why are you interested in working in this position? 
3. What specific skills, knowledge, and/or experience (paid and volunteer) do you have that would help you be successful in this position? 
4. Will you be available for all mandatory AS Staff Development trainings (this will not conflict with school) including Summer Training on June 24th, Fall Training between September 9th – September 20th, Winter training on Jan 6th, and Spring training on March 30th? 
5. What is your schedule of availability for a job interview?  
Closing Date Notes Application closes on April 12th.

Western Washington University (WWU) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, WWU does not discriminate on the basis of race, color, creed, religion, national origin, sex (including pregnancy and parenting status), disability, age, veteran status, sexual orientation, gender identity or expression, marital status or genetic information in its programs or activities, including employment, admissions, and educational programs. See WWU’s Policy on Ensuring Equal Opportunity and Prohibiting Discrimination and Retaliation. Inquiries may be directed to the Vice Provost for Equal Opportunity and Employment Diversity, Title IX and ADA Coordinator, Equal Opportunity Office, Western Washington University, Old Main 345 (MS 9021), 516 High Street, Bellingham, WA 98225; 360.650.3307 (voice) or 711 (Washington Relay);

WWU is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request an accommodation, please contact Human Resources Disability Services, 360.650.3774 or 711 (Washington Relay).

All new employees must comply with the immunization policy and show employment eligibility verification as required by the U.S. Citizen and Immigration Service before beginning work at WWU. A thorough background check will be conducted on all new hires.


Job no: 496722
Advertised: Pacific Daylight Time
Applications close: Pacific Daylight Time

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