||AS REP Committee Coordinator 2019-2020
|About the Department
||The REP exists to provide the resources, services, and support necessary to ensure student representation in decisions that impact students at the university, local, state, and federal levels; to promote effective citizenship and civic engagement through services, programs, and collaboration.
|About the Position
The Committee Coordinator position is responsible for coordinating Associated Students and University committees by facilitating student recruitment, appointment, training, and recognition.
|Terms of Position
This is a three quarter position. This position starts the Monday two weeks before the start of classes fall quarter and ends the Friday of finals week the following spring quarter. This position works an average of 15 hours per week in fall and winter and 14 hours per week in the spring. The position holder may work more some weeks and less other weeks depending on the office’s needs. The position holder is neither required nor expected to work during intersession, winter break or spring break. This position requires 30 hours of work to be completed between mid- August and AS Fall Training, scheduled in coordination with Representation and Engagement Programs Director.
- Maintain a minimum credit load throughout term of position of 6 credits for undergraduates and 4 credits for graduates.
- Maintain a minimum of a 2.00 cumulative grade point average.
- Ability to complete the entire term of the position.
- Organizational and time management skills.
- Ability to communicate and work effectively with a wide variety of people on Western’s campus and in the Bellingham community.
- Ability to work independently and responsibly, while supervising others.
- Ability to work collaboratively with multiple people and organizations
- Ability to work within deadlines and problem solve
- Ability to work flexible hours
- Budget management knowledge or experience
- Basic knowledge of AS and University committee structures
- Experience with parliamentary procedures.
- Ability to work independently on projects with minimum supervision in an atmosphere of ongoing distractions.
- Experience with MS Excel, MS Word, MS Outlook
- Self-motivated to seek out information
- Knowledge of or experience in training or mentoring others
|AS Employment Responsibilities
- Serve the diverse membership of the Associated Students in a professional and ethical manner by:
- Being familiar with and upholding the AS Charter, all WWU policies, and all AS policies including the Employment Policy, Code of Conduct, and Program Standards.
- Attending all AS staff development events including, but not limited to: pre-fall orientation, pre-winter, pre-spring.
- Being knowledgeable of the AS organization and its general operations.
- Serving on search committees as designated by the AS Personnel Director.
- Ensure the legacy of this position by:
- Working with supervisor and Personnel Director to revise and update position job description.
- Working with the previous position holder to complete a minimum of 15 hours of unpaid internship as well as providing a 15 hour internship to the incoming position holder.
- Developing and maintaining a legacy document as required by the AS Employment Policy.
|AS Representation and Engagement Programs Responsibilities
- Empower and support the Associated Students membership with civic engagement information, activities, and peer education by:
- Maintaining 10 regular posted office hours per week as arranged with the REP team. Providing unbiased, nonjudgmental, and accurate information and services to students.
- Maintaining up-to-date records and information of on and off campus services in order to provide effective referrals.
- Provide voter education and voter registration information.
- Ensure the smooth, effective operations of the Representation and Engagement Programs by:
- Attending weekly REP staff meetings, office check-ins, and any additional departmental activities.
- Promoting teamwork and collaboration throughout the REP office.
- Assisting with the coordination of activities, materials, and tabling schedules for all REP civic engagement events.
- Establishing and maintaining active working relationships with other REP team members.
- Develop and enhance the teamwork, communication, and effectiveness of the REP by:
- Planning short- and long-term goals for the REP with office staff and the REP Director.
- Continually receiving feedback from participants of events and services.
- Maintaining regular communication with REP staff outside of meetings.
- Foster working relationships with related campus and community resources by:
- Being aware of and participating in REP related events.
- Fostering and enhancing working relationships and communication with Western Votes and other civic engagement organizations on campus.
- Recruit members to ensure student perspectives are represented on AS and University Committees by:
- Participating in relevant campus info fairs, including, but not limited to Red Square Info Fair to promote AS and University committees.
- Developing and producing marketing materials for use at events to recruit committee members.
- Reaching out to the student body through such means as tabling, and contacting classes, departments, residence halls, clubs, past committee members, and other campus organizations.
- Coordinating with RHA to promote and obtain required RHA representatives.
- Promoting the committee system as an opportunity for student involvement and advancement.
- Prepare committee appointees for their assignments by:
- Establishing and maintaining a training system.
- Training committee appointees about the AS, the REP Office, parliamentary procedure (if applicable), and the relevant committee.
- Providing on-going training and support for committee members and chairs as necessary.
- Foster working relationships with committee members/chairs by:
- Establishing the position as a resource to committee members.
- Maintaining ongoing support for committees, committee members and committee chairs and facilitating necessary communication.
- Gauging feedback from members and adjusting processes as necessary.
- Assessing the needs of committees, committee members, and committee chairs.
- Providing recognition to committee members for their accomplishments and contributions.
- Communicating with the AS Board of Directors and committee chairs as needed.
- Meeting quarterly with the Shared Governance Operations Manager and the AS Board Program Assistant
- Ensure smooth administration of the committee process by:
- Processing applications for committee appointments
- Creating and maintaining a database for tracking committee information and membership
- Training AS Board members on their role with the committee application process and selection process
- Contacting applicants not selected and suggesting other committees that are open
- Contacting selected applicants for committee member appointments and informing them of committee specifics and putting them in contact with committee chairs and/or secretaries
- Seeking out and changing committee information and updating committee pamphlets, databases, website, and other relevant materials.
- Ensuring AS Board Program Coordinator has necessary information to put committee-related items on the AS Board of Directors agenda by the document deadline, and attending meetings when able.
||All majors are encouraged to apply.
Starting hourly rate of $13.36.
A cover letter and resume are required and should address your experience related to the position responsibilities and the required and preferred qualifications. In your cover letter please also specifically address the following questions:
1. Why are you interested in working for the Associated Students?
2. Why are you interested in working in this position?
3. What specific skills, knowledge, and/or experience (paid and volunteer) do you have that would help you be successful in this position?
4. Will you be available for all mandatory AS Staff Development trainings (this will not conflict with school) including Fall Training between September 9th – September 20th, Winter training on Jan 6th, and Spring training on March 30th?
5. What is your schedule of availability for a job interview?
|Closing Date Notes
||Application open until April 12th.