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AS Personnel Recognition Coordinator 2019-2020

Apply now Work type: Associated Students
Location: Bellingham, WA
Categories: Student Employee

Position Title AS Personnel Recognition Coordinator 2018-2019
About the Department

The AS Personnel Office is responsible for the Human Resources of the Associated Students. This includes, but is not limited to, upholding all aspects of the AS Employment Policy, orchestrating and overseeing all AS student employee hiring, processing all employment paperwork for AS student employees, placing work-study positions, and organizing AS-wide employee recognition and trainings. Personnel Office Staff are charged with assessing the needs of the organization concerning day-to-day activities as well as supporting AS employees whenever possible.

About the Position

The Personnel Recognition Coordinator is responsible for assisting the Personnel Director with tasks. Additionally, the Recognition Coordinator is charged with implementing different programs for the AS and the campus, including AS Employee recognition activities.

Terms of Position This is a three quarter position. This position starts the Monday two weeks before the start of classes fall quarter and ends the Friday of finals week the following spring quarter. This position works an average of 15 hours per week. The position holder may work more some weeks and less other weeks depending on the office’s needs. The position holder is neither required nor expected to work during intersession, winter break or spring break.
Required Qualifications
  • Maintain a minimum credit load throughout term of position of 6 credits for undergraduates and 4 credits for graduates.
  • Maintain a minimum of a 2.00 cumulative grade point average.
  • Ability to complete the entire term of the position.
Preferred Qualifications
  • Prior experience with managing volunteers or employees.
  • Budget management knowledge or experience.
  • Demonstrated ability to work collaboratively with people of diverse backgrounds and opinions.
  • Conflict management knowledge or experience.
  • Basic computer skills including Microsoft Word and Excel.
  • Strong interpersonal skills.
  • Background/Knowledge in Event Planning.
  • Experience working with community businesses.
  • Understanding of Confidentiality.
  • Basic knowledge of department and position specific responsibilities.
AS Employment Responsibilities
  • Serve the diverse membership of the Associated Students in a professional and ethical manner by:
    • Being familiar with and upholding the AS Charter, all WWU policies, and all AS policies including the Employment Policy, Code of Conduct, and Program Standards.
    • Attending all AS staff development events including, but not limited to: pre-fall orientation, pre-winter, pre-spring.
    • Being knowledgeable of the AS organization and its general operations.
    • Serving on search committees as designated by the AS Personnel Director.
  • Ensure the legacy of this position by:
    • Working with supervisor and Personnel Director to revise and update position job description.
    • Working with the previous position holder to complete a minimum of 15 hours of unpaid internship as well as providing a 15 hour internship to the incoming position holder.
    • Developing and maintaining a legacy document as required by the AS Employment Policy.
AS Personnel Office Responsibilities
  • Develop and enhance the teamwork, communication, and effectiveness of the Personnel Office by:
    • Attending all Personnel Office meetings as scheduled.
    • Establishing and maintaining an effective working relationship with all Personnel Office staff.
    • Planning short- and long-term goals for the Personnel Office.
    • Providing support for other Personnel Office Staff.
    • Maintaining regular communication with Personnel Office staff outside of meetings.
    • Seeking feedback on programs and services provided by the Personnel Office
    •  Evaluating office strengths and weaknesses.
  • Ensure that AS hiring processes are effectively implemented by:
    • Planning and implementing fall, mid-year, and spring hiring.
    • Participating in relevant campus info fairs including, but not limited to: Campus Activities Showcase, Red Square Info Fair, etc.
    • Coordinating search committees of AS employees and serving as a knowledgeable resource in the search process.
    • Facilitating new hires’ paperwork (Student Employment Information Form, AS Code of Conduct, and Network Access form) in addition to the criminal conviction form if the employee will handle cash.
    • Informing Student Employment of available AS positions
  • Foster working relationships with other AS and campus offices by:
    • Sending regular e-mails to AS staff members.
    • Working with university Human Resources, Student Employment, and the Equal Opportunity Office, and other University Staff as needed.
    • Maintain frequent communication with the AS Finance Office and Reservations Office.
  • Ensure that employment issues related to persons remain confidential by:
    • Keeping the Personnel Office door and appropriate file cabinets locked when the office is unattended.
    • Keeping documents with personal information, especially social security numbers, secured from public view in the office.
    • Discussing employee evaluations, grievances, disciplinary, or other employee issues with appropriate staff and supervisors.
    • Maintaining up to date organized employee records by:
    • Filing new employee paperwork.
    • Shredding unnecessary records.
  • Help AS employees feel appreciated and valued by:
    • Encouraging departmental managers to recognize their employees’ efforts.
    • Participating in Personnel Office designed recognition programs.
  • Ensure the office is welcoming for all AS employees and students at large by:
    • Maintaining a clean office space.
    • Fostering a comfortable and inclusive environment.
Position Responsibilities
  • Provide support to both Associated Students employees and students-at-large by:
    • Devoting an average of 15 hours per week to AS business.
    • Establishing and maintaining 10 office hours per week.
    • Assisting students and providing information about the AS, hiring procedures and employment paperwork.
    • Serving as primary Student Budget Coordinator for End of the Year Banquet (FXXSBR-ASBSDD) and AS Personnel Recognition, sending them to Personnel Director for final approval before submitting to business office.
    • Managing and efficiently using the allocated student recognition budget throughout the academic year.
    •  
  • Ensure the functionality of the Personnel Office by:            
    • Developing a strong working knowledge of the Associated Students organization and its structure.
    • Attending Personnel Committee meetings as scheduled.
    • Attending AS Board of Directors or Management Council meetings in place of the Personnel Director, as needed.
    • Attending Personnel Office Staff meetings weekly.
    • Assisting the Personnel Director with any aspect of the Personnel Office and assuming their responsibilities, as needed.
    • Assisting with the organization and implementation of AS hiring.
    • Performing other duties as needed.
    • Assisting with employee evaluation process.
    • Assisting with SPAC process.
  • Foster an inclusive environment of high energy and appreciation throughout the Associated Students by:
    • Organizing an ongoing student employee recognition program
    • Implementing and promoting recognition cards to encourage continuous recognition from other AS employees.
    • Organizing and facilitating quarterly Student and Professional appreciation week/day.
    • Organizing an inclusive AS end of the school year celebration for all AS salaried, hourly and work-study employees.
    • Working with local Bellingham businesses for donations for appreciation events/end of the year celebration.
  • Publicize available Associated Students employment opportunities throughout the academic year by:
    • Publicizing jobs at info fairs and in other ways.
    • Assisting in organizing the AS Job Fair prior to AS spring hiring.
    • Assisting Personnel Director as needed with other hiring publicity and outreach
    • Working with the Publicity Center.
Academic Emphasis All majors are encouraged to apply.
Wage

Starting hourly wage of $13.36.

Application Instructions A cover letter and resume are required and should address your experience related to the position responsibilities and the required and preferred qualifications. In your cover letter please also specifically address the following questions: 

1. Why are you interested in working for the Associated Students? 
2. Why are you interested in working in this position? 
3. What specific skills, knowledge, and/or experience (paid and volunteer) do you have that would help you be successful in this position? 
4. Will you be available for all mandatory AS Staff Development trainings (this will not conflict with school) including Fall Training between September 9th – September 20th, Winter training on Jan 6th, and Spring training on March 30th? 
5. What is your schedule of availability for a job interview? 

Closing Date Notes Application open until April 12th.

Western Washington University (WWU) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, WWU does not discriminate on the basis of race, color, creed, religion, national origin, sex (including pregnancy and parenting status), disability, age, veteran status, sexual orientation, gender identity or expression, marital status or genetic information in its programs or activities, including employment, admissions, and educational programs. See WWU’s Policy on Ensuring Equal Opportunity and Prohibiting Discrimination and Retaliation. Inquiries may be directed to the Vice Provost for Equal Opportunity and Employment Diversity, Title IX and ADA Coordinator, Equal Opportunity Office, Western Washington University, Old Main 345 (MS 9021), 516 High Street, Bellingham, WA 98225; 360.650.3307 (voice) or 711 (Washington Relay); eoo@wwu.edu

WWU is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request an accommodation, please contact Human Resources Disability Services, 360.650.3774 or 711 (Washington Relay).

All new employees must comply with the immunization policy and show employment eligibility verification as required by the U.S. Citizen and Immigration Service before beginning work at WWU. A thorough background check will be conducted on all new hires.

 

Job no: 496678
Advertised: Pacific Daylight Time
Applications close: Pacific Daylight Time

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