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AS KUGS-FM Operations Coordinator 2019-2020

Apply now Work type: Associated Students
Location: Bellingham, WA
Categories: Student Employee

Position Title AS KUGS-FM Operations Coordinator 2019-2020
About the Department

The mission of KUGS-FM is to serve the students of Western by providing a diverse program of music and information consistent with student interests and public affairs programming that encourages a greater understanding of the human differences and cultural pluralism Western’s community and the larger world we live in. KUGS, through its programming, will serve as a
bridge from the university to the surrounding community. KUGS staff is responsible for cultivating the interest and production of noncommercial radio for Western’s students.

About the Position

The AS KUGS Operations Coordinator is responsible for maintaining the daily program logs, including the rotation of all pre-recorded announcements, pre-recorded programs, FCC required announcements, coordination of and utilization of automation software system. The Operations Coordinator also coordinates KUGS in-house audio production of promotional spots, public service announcements, news and public affairs programs, and underwriting announcements.

Terms of Position

This is a four quarter position. This position begins the last day of finals week spring quarter and ends the last day of finals week the following spring quarter. This position works an average of 15 hours per week. The position holder may work more some weeks and less other weeks depending on the office’s needs.  This position has 7 weeks of leave, timing of which is scheduled by the General Manager and must be completed prior to the first day of spring quarter.

Required Qualifications
  • Maintain a minimum credit load throughout term of position of 6 credits for undergraduates and 4 credits for graduates.
  • Maintain a minimum of a 2.00 cumulative grade point average.
Preferred Qualifications
  • Knowledge of or willingness to learn Federal Communications Commission (FCC) regulations pertaining to broadcasting.
  • Organizational and time management skills.
  • Ability to communicate and work effectively with a wide variety of people on Western's campus and in the Bellingham community.
  • Ability to work independently and responsibly, while supervising others.
  • Ability to work collaboratively with multiple people and organizations.
  • Ability to work within deadlines and problem solve.
  • Ability to work flexible hours.
  • Budget management knowledge or experience.
  • Basic knowledge of department and position specific responsibilities.
  • Good copywriting and announcing skills.
  • Experience or familiarity with audio production.
AS Employment Responsibilities
  • Serve the diverse membership of the Associated Students in a professional and ethical manner by:
    • Being familiar with and upholding the AS Charter, all WWU policies, and all AS policies including the Employment Policy, Code of Conduct, and Program Standards.
    • Attending all AS staff development events including, but not limited to: pre-fall orientation, pre-winter, pre-spring, and mid-quarter staff developments.
    • Being knowledgeable of the AS organization and its general operations.
    • Serving on search committees as designated by the AS Personnel Director.
  • Ensure the legacy of this position by:
    • Working with supervisor and Personnel Director to revise and update position job description.
    • Working with the previous position holder to complete a minimum of 15 hours of unpaid internship as well as providing a 15 hour internship to the incoming position holder.
    • Developing and maintaining a legacy document as required by the AS Employment Policy.
AS KUGS-FM Responsibilities
  • Provide support to KUGS-FM  by:
    • Maintaining a minimum 15 hours per week coordinated with the KUGS-FM Program Director, designated at KUGS between 9am-5pm.  On air shifts as assigned by the KUGS Program Director.
    • Attending weekly KUGS-FM Staff Meetings.
    • Assisting Program Director with training of volunteers as needed.
    • Participating in the KUGS-FM Quarterly All Station Meetings.
    • Covering KUGS-FM operations during academic breaks.
    • Acting as the Program Director in the Program Director's absence.
    • Being responsible for coordinating and leading weekly traffic meetings with KUGS-FM Marketing and Development Director, and KUGS-FM News/PA Directors.
    • Other Duties as assigned.
    • Keep accurate track of work hours on office timesheets and  submit them on time
Position Responsibilities
  • Ensure smooth and effective daily operations of KUGS-FM by:
    • Maintaining the daily FCC operator and program logs, along with the rotation of all pre-recorded announcements, pre-recorded programs, and FCC-required announcements.
    • Writing, recording, and scheduling Public Service Announcements, Campus and Community Calendars, and soliciting announcements from the Associated Students and campus organizations.
    • Coordinating KUGS-FM and Associated Students event announcements.
    • Working with the KUGS-FM General Manager and the KUGS-FM Program Director to improve listen-ability and overall sound of the radio station.
  • Ensure that KUGS-FM production projects are well coordinated by:
    • Working with KUGS-FM Marketing and Development Director to generate self-promotional spot ideas and underwriting announcements.
    • Working with KUGS-FM News and Public Affairs Director to produce promotional spots for news and public affairs programs.
    • Ensuring that all on-air volunteers are trained in the use of the production studio facilities.
    • Being responsible for operations aspects of broadcasts that involve remote sources, including preempting the operations logs to include broadcast. (Arrangements for these special productions are made with KUGS-FM staff and volunteers.)
    • Developing schedule and airing of program content via automation system
    • Coordinating with KUGS-FM General Manager to implement system for scheduling of underwriting announcements via the automation system; Coordination with KUGS-FM Public Affairs Producer to incorporate news and other segments via the automation system.
Academic Emphasis All majors are encouraged to apply. 
Wage Starting hourly wage of $13.36. 
Application Instructions
A cover letter and resume are required and should address your experience related to the position responsibilities and the required and preferred qualifications. 
In your cover letter please also specifically address the following questions:  
1. Why are you interested in working for the Associated Students?
2. Why are you interested in working in this position?
3. What specific skills, knowledge, and/or experience (paid and volunteer) do you have that would help you be successful in this position?
4. Will you be available for all mandatory AS Staff Development trainings (this will not conflict with school) including Summer Training on June 25th and Fall Training between September 10th – September 21st?
5. What is your schedule of availability for a job interview?  
Closing Date Notes This application will close on April 12th.

Western Washington University (WWU) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, WWU does not discriminate on the basis of race, color, creed, religion, national origin, sex (including pregnancy and parenting status), disability, age, veteran status, sexual orientation, gender identity or expression, marital status or genetic information in its programs or activities, including employment, admissions, and educational programs. See WWU’s Policy on Ensuring Equal Opportunity and Prohibiting Discrimination and Retaliation. Inquiries may be directed to the Vice Provost for Equal Opportunity and Employment Diversity, Title IX and ADA Coordinator, Equal Opportunity Office, Western Washington University, Old Main 345 (MS 9021), 516 High Street, Bellingham, WA 98225; 360.650.3307 (voice) or 711 (Washington Relay);

WWU is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request an accommodation, please contact Human Resources Disability Services, 360.650.3774 or 711 (Washington Relay).

All new employees must comply with the immunization policy and show employment eligibility verification as required by the U.S. Citizen and Immigration Service before beginning work at WWU. A thorough background check will be conducted on all new hires.


Job no: 496665
Advertised: Pacific Daylight Time
Applications close: Pacific Daylight Time

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