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AS OC Excursions Coordinator 2019-2020

Apply now Work type: Associated Students
Location: Bellingham, WA
Categories: Student Employee

Position Title AS Outdoor Center Excursions Coordinator 2019-2020
About the Department

The purpose of the Outdoor Center (OC) is to enhance opportunities for members of Western’s community to involve themselves in outdoor recreation activities. The OC provides a spectrum of programs, resources and services to enable the students, faculty, staff and Alumni Association members to safely participate in a variety of activities, develop and refine skills, practice environmental responsibility, and interact with each other and members of the community.

The Excursions Department of the Associated Students Outdoor Center offers a fun, accessible and affordable way to get outside for students, faculty, staff and alumni. Emphasis is placed on group involvement, developing and refining skills, responsible environmental practices, fostering diversity, enriching the academic experience, and promoting life-long learning.

About the Position

The Excursions Coordinator programs a series of trips and instructional clinics, and provides support for individuals and departments seeking independent excursions.

Terms of Position

This is a four quarter position. This position starts the Monday one week before the start of classes summer quarter and ends the Friday of finals week the following spring quarter. This position works an average of 15 hours per week. The position holder may work more some weeks and less other weeks depending on the office’s needs. The position holder is neither required nor expected to work during intersession, winter break or spring break. 

Required Qualifications
  • Maintain a minimum credit load throughout term of position of 10 credits for undergraduates and 8 credits for graduates.
  • Maintain a minimum of a 2.00 cumulative grade point average.
  • Ability to complete the entire term of the position.
  • Must have continually possessed a valid driver’s license over the past 24 months.
Preferred Qualifications
  • Organizational and time management skills.
  • Ability to communicate and work effectively with a wide variety of people on Western’s campus and in the Bellingham community.
  • Ability to work independently and responsibly, while supervising others.
  • Ability to work collaboratively with multiple people and organizations.
  • Ability to work within deadlines and problem solve.
  • Ability to work flexible hours.
  • Budget management knowledge or experience.
  • Basic knowledge of department and position specific responsibilities.
  • Ability to articulate a general understanding of the Pacific Northwest’s topography and regional outdoor recreational possibilities.
  • Have sound knowledge of outdoor recreational equipment.
  • Possess or ability to obtain outdoor industry certifications such as Wilderness First Responder (WFR), Leave No Trace Master Educator (LNT ME), AAIRE Avalanche 1 Certification, Swift Water Rescue.
AS Employment Responsibilities
  • Serve the diverse membership of the Associated Students in a professional and ethical manner by:
    • Being familiar with and upholding the AS Charter, all WWU policies, and all AS policies including the Employment Policy, Code of Conduct, and Program Standards.
    • Attending all AS staff development events including, but not limited to: pre-fall orientation, pre-winter, pre-spring, and mid-quarter staff developments.
    • Being knowledgeable of the AS organization and its general operations.
      Serving on search committees as designated by the AS Personnel Director.
  • Ensure the legacy of this position by:
    • Working with supervisor and Personnel Director to revise and update position job description.
    • Working with the previous position holder to complete a minimum of 15 hours of unpaid internship as well as providing a 15 hour internship to the incoming position holder.
    • Developing and maintaining a legacy document as required by the AS Employment Policy.
Position Responsibilities
  • Provide the campus community with a regular series of outdoor excursions by:
    • Focusing on the resources of local regions.
    • Offering excursions in a variety of formats and skill levels.
    • Developing a quarterly excursions events calendar.
    • Providing adequate departmental publicity information in conjunction with the Outdoor Center Marketing Coordinator.
    • Working with the Assistant Excursions Coordinator to purchase and maintain necessary gear to provide outdoor industrial standards for each excursion.
    • Reserving AS vehicles for each planned excursion.
    • Conducting programs in a manner that minimizes impacts on the natural environment (following Leave No Trace principles and spectrums).
    • Maintaining or creating contracts with organizations outside the University run certification courses.
  • Ensure Trip Leaders are adequately trained by:
    • Reviewing and processing all Trip Leader applications.
    •  Providing opportunities beyond experiential trip leading trainings for new existing trip leaders by extending scholarship applications. (e.g. forwarding any opportunities from American Alpine Institute and Wilderness Medical training Center.)
    • Facilitating trip leaders’ completion and understanding of all necessary contracts, employment and volunteer paperwork, and reviews.
    • Conducting quarterly meetings early in the quarter to inform existing head trip leaders of potential excursions and clinics planned for the quarter.
  • Provide a series of skill set development opportunities to the campus community by:
    • Providing a regular series of instructional clinics.
    • Providing trips to at a reasonable price for intended client base of students, alumni, faculty and staff.
    • Planning programs that allow people to explore different recreational opportunities and develop specific skills.
    • Planning programs that enhance the objectives of other Outdoor Center Departments.
    • Developing a quarterly instructional events calendar.
    • Providing adequate departmental publicity information in conjunction with the Outdoor Center Marketing Coordinator.
    • Conducting instructional programs in a manner that minimizes impacts on the natural environment (following Leave No Trace principles and spectrums).
    • Understand outdoor leadership techniques and principles such as those described by the Outdoor Center’s E.D.G.E program.
    •  
  • Ensure that the Excursions Assistant Coordinator and the equipment technicians fulfill the responsibilities of their job descriptions by:
    • Supervising these personnel.
    • Delegating roles and responsibilities with assistant coordinator in an efficient manner.
    • Ensuring all office hours are maintained.
    • Remaining aware of the state of the Excursions gear section and reminding the Technician to keep it orderly, if needed.
    • Updating Technician on Trip Leader requests or notifications of required gear maintenance.
    • Maintaining open and thorough communication.
OC Responsibilities
  • Ensure the Outdoor Center serves the needs of the Associated Students by:
    • Working closely with the Outdoor Center Excursions Assistant Coordinator to provide a variety of outdoor excursions and instruction.
    • Developing new excursions that reach out to a variety of different Associated Students populations and campus population.
    • Serving as the Student Budget Coordinator for the Excursions and Instruction budget in conjunction with the Outdoor Center Programs Coordinator and Assistant Excursions Coordinator.
    • Performing other duties as needed or assigned by the Outdoor Center Programs Coordinator.
  • Uphold Outdoor Center mission statement, norms, and expectations by:
    • Devoting an average of 15 hours per week to Associated Students and Outdoor Center business.
    • Establishing and maintaining a minimum of 10 office hours per week.
    • Providing availability for Outdoor Center promotions, events, and speaking engagements.
    • Participate in training conducted by the Outdoor Center Manager.
    • Developing and delivering an Excursions Coordinator legacy document for the successive incumbent.
    • Providing a 15-hour internship training to the incoming Excursions Coordinator during Spring Quarter.
    • Recognizing the worth of the individual and the group in all activities.
Establishing and maintaining a respectful working relationship with all other members of the Outdoor Center Staff. 
Academic Emphasis All majors are encouraged to apply.
Wage Starting hourly wage of $13.36.
Application Instructions


A cover letter and resume are required and should address your experience related to the position responsibilities and the required and preferred qualifications. In your cover letter please also specifically address the following questions: 

1. Why are you interested in working for the Associated Students? 
2. Why are you interested in working in this position? 
3. What specific skills, knowledge, and/or experience (paid and volunteer) do you have that would help you be successful in this position? 
4. Will you be available for all mandatory AS Staff Development trainings (this will not conflict with school) including Summer Training on June 24th, Fall Training between September 9th – September 20th, Winter training on Jan 6th, and Spring training on March 30th? 
5. What is your schedule of availability for a job interview? 

Closing Date Notes Closing date April 12th.

Western Washington University (WWU) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, WWU does not discriminate on the basis of race, color, creed, religion, national origin, sex (including pregnancy and parenting status), disability, age, veteran status, sexual orientation, gender identity or expression, marital status or genetic information in its programs or activities, including employment, admissions, and educational programs. See WWU’s Policy on Ensuring Equal Opportunity and Prohibiting Discrimination and Retaliation. Inquiries may be directed to the Vice Provost for Equal Opportunity and Employment Diversity, Title IX and ADA Coordinator, Equal Opportunity Office, Western Washington University, Old Main 345 (MS 9021), 516 High Street, Bellingham, WA 98225; 360.650.3307 (voice) or 711 (Washington Relay); eoo@wwu.edu

WWU is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request an accommodation, please contact Human Resources Disability Services, 360.650.3774 or 711 (Washington Relay).

All new employees must comply with the immunization policy and show employment eligibility verification as required by the U.S. Citizen and Immigration Service before beginning work at WWU. A thorough background check will be conducted on all new hires.

 

Job no: 496644
Advertised: Pacific Daylight Time
Applications close: Pacific Daylight Time

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