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Operations Manager, Fairhaven

Apply now Work type: Permanent Full Time
Location: Bellingham, WA
Categories: Fairhaven College

Position Title Operations Manager, Fairhaven College of Interdisciplinary Studies
About the University Western Washington University, with over 16,000 students in seven colleges and the graduate school, is nationally recognized for its educational programs, students and faculty. The campus is located in Bellingham, Washington, a coastal community of 83,000 overlooking Bellingham Bay, the San Juan Islands and the North Cascades Mountain range. The city lies 90 miles north of Seattle and 60 miles south of Vancouver, British Columbia. Western is the highest-ranking public, master's-granting university in the Pacific Northwest, according to the 2019 U.S. News & World Report rankings.
About the College Fairhaven College of Interdisciplinary Studies offers a group of about 400 students a personalized educational experience that allows them to take responsibility for their education and to find their voices as agents of positive change.  With small, seminar style classes and intensive advising, students get to know their faculty very well and can design their own degrees or choose a major from another department.  Academic offerings include: Law, Diversity and Justice; Audio Technology, Music and Society and American Cultural Studies.  Fairhaven College offers unique support for student international travel through the Adventure Learning Grant, and supports sustainable food systems at the Outback Farm.
About the Position

Fairhaven College of Interdisciplinary Studies invites individuals to apply for the Operations Manager position. This is a full-time permanent (12-month) professional staff position. Fairhaven College of Interdisciplinary Studies at Western Washington University cultivates student responsibility for designing and assessing learning through interdisciplinary inquiry, creativity, and scholarship. With an emphasis on justice, social and environmental responsibility and cultural diversity, we challenge ourselves through active, innovative, and experiential learning to examine our choices, roles, and purposes in the world.

The Operations Manager is an integral member of our college administrative team.   

Position Responsibilities

The Operations Manager supports the Dean, faculty, and staff of Fairhaven College of Interdisciplinary Studies and the American Cultural Studies Program. This position is central to the functioning of the College and the Operations Manager works independently within general guidelines to manage its resources and ongoing activities; provides information, analyses, counsel, and recommendations on problems and opportunities; and acts as a liaison with other University administrative offices. The Operations Manager oversees budget planning, spending and accounting for the College, handles purchases, manages personnel and payroll and monitors College facilities.

College Administration

  • Communicate and coordinate essential administrative functions and directives from other administrative entities including the President's office, the Provost and Academic Affairs, Human Resources, Budget Office, and Business and Financial Affairs.
  • Provide direct, confidential support on problems and opportunities to the Dean through information, analyses, counsel, recommendations, and implementation.
  • Coordinate facilities needs for the college and liaise with university services accordingly.
  • Serve as a point of contact for college and university policies and procedures.
  • Manage and delegate college event planning and preparation.
  • Attend outside meetings acting as liaison for the College to other colleges or administrative units on campus.
  • Interpret college data and reporting to support planning efforts.
  • Collaborate with the Dean in preparing annual reviews, accreditation reports, and assessment documents.
  • Review, coordinate, communicate, and implement guidelines stipulated by UFWW Collective Bargaining Agreement and classified staff bargaining agreements. 
  • Work with College personnel to meet University standards for operations, adhere to and meet deadlines, and promote best practices for organizational effectiveness and efficiency within University policies and procedures.

Fiscal Planning and Management

  • Participate in and advise on broad long- and short-term budget planning, forecasting, and monitoring with the Dean.
  • Monitor salary and benefit budgets and expenditures for the college.
  • Conduct fiscal oversight of state, self-sustaining, Western Foundation, and grant funds.
  • Verify and approve College purchasing activity.
  • Run, reconcile, adjust, and correct monthly and annual budget, finance, position control, and salary information.
  • Update Fairhaven College budget and accounting structure, procedures, and codes as programs evolve.

Personnel Resources and Supervision

  • Serve as the College point of contact for faculty and staff for contract, payroll, and hiring procedures and issues.
  • Inform, advise, and consult with Dean on confidential personnel matters.
  • Supervise the Administrative Support and Events Coordinator of Fairhaven College.
  • Prepare and submit all hiring documents for faculty, staff, and students.
  • Verify and approve payroll.
  • Support the Dean by organizing materials for faculty hiring, retention, promotion, and tenure decisions.
  • Work closely with the Curriculum Committee Chair and Director of American Cultural Studies on the hiring of non-tenure track faculty.
  • Verify procedures and rotations for faculty reviews and evaluations.

Faculty Support

  • Orient faculty on university personnel, financial, administrative and facilities policies and procedures

  • Support faculty and staff in making travel authorizations, reservations, and submitting reimbursements, in accordance with State of Washington mandates.

  • Collaborate with the Scholarship and Adventure Learning Grant Committees in awarding scholarships by contributing financial information, and through data maintenance. 

Required Qualifications
  • Bachelor’s degree
  • At least three years professional experience involving fiscal accounting and budgeting in a higher education or business setting
  • Demonstrated knowledge of contracting processes
  • Demonstrated knowledge of human resources and management
  • Proficiency with MS Word, Outlook, Excel spreadsheets, and financial information systems software
  • Demonstrated ability to work in a team environment under limited supervision
  • Experience interpreting and implementing institutional or business policies and ensuring compliance
  • Demonstrated ability to work with individuals from diverse backgrounds.
  • Strong writing and interpersonal communication skills, including experience handling sensitive and confidential matters.
Preferred Qualifications
  • Master’s degree in business related field or equivalent education/experience
  • At least one year of supervisory experience
  • Experience in fiscal accounting at a university or college
  • Demonstrated experience with Banner Information Systems or similar information systems
  • Demonstrated experience with Millennium business software or similar business software
  • Experience with labor relations and labor unions
Salary Starting salary range is $59,040 - $65,600, commensurate with experience and qualifications; includes and excellent benefits package.
Application Instructions

A cover letter and resume are required and should address your experience related to the position responsibilities and the required and preferred qualifications.

Please include the names and contact information of three professional references.

Closing Date Notes Application review begins March 1, 2019; position is open until filled.

Western Washington University (WWU) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, WWU does not discriminate on the basis of race, color, creed, religion, national origin, sex (including pregnancy and parenting status), disability, age, veteran status, sexual orientation, gender identity or expression, marital status or genetic information in its programs or activities, including employment, admissions, and educational programs. See WWU’s Policy on Ensuring Equal Opportunity and Prohibiting Discrimination and Retaliation. Inquiries may be directed to the Vice Provost for Equal Opportunity and Employment Diversity, Title IX and ADA Coordinator, Equal Opportunity Office, Western Washington University, Old Main 345 (MS 9021), 516 High Street, Bellingham, WA 98225; 360.650.3307 (voice) or 711 (Washington Relay); eoo@wwu.edu

WWU is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request an accommodation, please contact Human Resources Disability Services, 360.650.3774 or 711 (Washington Relay).

Annual Security and Fire Safety Report: This report is provided pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act ("The Clery Act"). It includes statistics for the previous three calendar years concerning reported crimes that occurred on Western's campus; in certain off-campus buildings or property owned or controlled by Western; and on public property within, or immediately adjacent to and accessible from, the campus. The report also includes institutional policies concerning campus security, such as policies concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. You can obtain a copy of this report in printed or alternate formats by contacting the office of the Vice President for enrollment and Student Services. The report can be found at http://www.wwu.edu/vpess/annualsafetyreport.shtml.

All new employees must comply with the immunization policy and show employment eligibility verification as required by the U.S. Citizen and Immigration Service before beginning work at WWU. A thorough background check will be conducted on all new hires.

Job no: 496440
Advertised: Pacific Standard Time
Applications close:

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