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Administrative Assistant 2

Apply now Work type: Permanent Full Time
Location: Bellingham, WA
Categories: Enrollment & Student Services, Administrative/Clerical

Position Title Administrative Assistant 2
About the University Western Washington University, with over 15,000 students in seven colleges and the graduate school, is nationally recognized for its educational programs, students and faculty. The campus is located in Bellingham, Washington, a coastal community of 83,000 overlooking Bellingham Bay, the San Juan Islands and the North Cascades Mountain range. The city lies 90 miles north of Seattle and 60 miles south of Vancouver, British Columbia. Western is the highest-ranking public, master's-granting university in the Pacific Northwest, according to the 2017 U.S. News & World Report rankings.
About the Department University Residences and the Residence Life unit support Western's mission, which states that together with our students, staff, and faculty, we are committed to making a positive impact in the state and the world with a shared focus on academic excellence and inclusive achievement. We encourage applications from women, people of color, people with disabilities, veterans, and other candidates from underrepresented backgrounds and with diverse experiences interested in this opportunity.
About the Position As our Administrative Assistant, you will offer outstanding customer service in a high-energy and dynamic work environment through providing front-line support and reception for students, family members, staff, faculty, and the public as well as carrying out the programs and activities fostered by Residence Life. These duties require you to exercise independent judgment within established parameters and to apply institutional policies, procedures, rules, and regulations in a manner consistent with Western’s and University Residence’s missions.

You will also provide administrative assistance for the Residence Life central office staff, resident directors, assistant resident directors, 83 student resident advisers/community advisers, 9 senior resident advisers, 10 student executive staff in our RHA and NRHH student leadership groups, and additional support to our 63 resident hall council student executive boards as needed.

This position also maintains ongoing coordination with Residence Life staff, major administrative units within University Residences, and other campus departments to manage projects, schedules, meetings, and events using knowledge and experience specific to the Residence Life program.

For a full job description, please click here.

Required Qualifications
  • High School graduate or equivalent
  • Two years experience in administrative and/or student support roles or equivalent education and experience
  • Two years experience in a customer service and/or office reception setting
  • Proficient in MS Office software (Word, Excel, PowerPoint, Publisher, Outlook)
  • Ability to work under pressure, prioritize deadlines, and juggle multiple responsibilities simultaneously
  • Demonstrated ability to understand perspectives and experiences of multiple cultural and social identities
  • Possess excellent oral and written communication skills
  • Ability to read and follow written and oral instructions and compose business correspondence
  • Ability to maintain confidentiality of student and departmental information
  • Comfortable working in a highly dynamic environment
Preferred Qualifications
  • Associates degree, BA/BS, or technical degree
  • Live-on experience at a higher education institution or experience in higher education housing support
  • Experience working with web content editing
  • Experience using WWIS Banner Student Information System or similar database tool
  • Ability to work some evenings and weekends, as required
Salary New hires typically begin at $2,772 per month including an excellent benefits package
Bargaining Unit This position is part of bargaining unit A and is covered by the collective bargaining agreement with the Washington Federation of State Employees.
Application Instructions

A cover letter and resume are required and should address your experience related to the position responsibilities and the required and preferred qualifications.

Please include the names and contact information of three professional references.

Closing Date Notes Position closes 11/22/2018

 Western Washington University (WWU) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, WWU does not discriminate on the basis of race, color, creed, religion, national origin, sex (including pregnancy and parenting status), disability, age, veteran status, sexual orientation, gender identity or expression, marital status or genetic information in its programs or activities, including employment, admissions, and educational programs. See WWU’s Policy on Ensuring Equal Opportunity and Prohibiting Discrimination and Retaliation. Inquiries may be directed to the Vice Provost for Equal Opportunity and Employment Diversity, Title IX and ADA Coordinator, Equal Opportunity Office, Western Washington University, Old Main 345 (MS 9021), 516 High Street, Bellingham, WA 98225; 360.650.3307 (voice) or 711 (Washington Relay);

WWU is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request an accommodation, please contact Human Resources Disability Services, 360.650.3774 or 711 (Washington Relay).

Annual Security and Fire Safety Report: This report is provided pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (“The Clery Act”). It includes statistics for the previous three calendar years concerning reported crimes that occurred on Western’s campus; in certain off-campus buildings or property owned or controlled by Western; and on public property within, or immediately adjacent to and accessible from, the campus. The report also includes institutional policies concerning campus security, such as policies concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. You can obtain a copy of this report in printed or alternate formats by contacting the office of the Vice President for enrollment and Student Services. The report can be found at

All new employees must comply with the immunization policy and show employment eligibility verification as required by the U.S. Citizen and Immigration Service before beginning work at WWU. A thorough background check will be conducted on all new hires.

For accommodation, please contact Human Resources Disability Services, 360.650.3774 or 711 (Washington Relay).

All new employees must comply with the immunization policy and show employment eligibility verification as required by the U.S. Citizen and Immigration Service before beginning work at WWU. A thorough background check will be conducted on all new hires.

Job no: 496261
Advertised: Pacific Standard Time
Applications close: Pacific Standard Time

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