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AS Board Assistant for Lobby Days 2018-2019

Apply now Work type: Associated Students
Location: Bellingham, WA
Categories: Student Leadership

Position Title AS Board Assistant for Lobby Days 2018-2019
About the Department

The Board of Directors office oversees the management of funds, affairs, and property of the Associated Students organization and is the main point of contact for student representation at Western Washington University.

About the Position

The AS Board Assistants primarily support the administrative functions of the office by providing receptionist and clerical duties. The AS Board Assistant for Lobby Days is also responsible for assisting the AS Vice President for Government Affairs, AS Legislative Liaison, and other relevant AS employees with the planning, organizing, and scheduling of Viking Lobby Day and other AS Lobby Days. This position assists the VP for Governmental Affairs in scheduling meetings with legislators, making event arrangements, calling students to confirm attendance, and other related tasks as assigned by the AS VP for Governmental Affairs.

Terms of Position

This position begins the 2nd week of November and ends the Friday of finals week Winter Quarter. Weekly hours vary depending on demand. In November, December, and March they will work approximately 25 hours total. In January and February, they will work approximately 60 hours total, for a total of approximately 85 hours and not to exceed 100 hours of work during the position term.

Required Qualifications
  • Maintain a minimum credit load throughout term of position of 6 credits for undergraduates and 4 credits for graduates.
  • Maintain a minimum of a 2.00 cumulative grade point average.
  • Ability to complete the entire term of the position.
Preferred Qualifications
  • Excellent oral and written communication skills
  • Basic clerical and office skills
  • Computer literacy and knowledge of word processing
  • Customer service skills
  • Pleasant telephone manner
  • Ability to work with diverse groups of people
  • Excellent spelling and grammar skills
  •  Time management and organizational skills
  • Ability to work independently on projects with minimum supervision in an atmosphere of ongoing distractions
  • Available to work flexible hours; evening work is required. Majority of work hours during 8 AM to 5 PM.
  • Basic knowledge and interest of state government
AS Employment Responsibilities
  • Serve the diverse membership of the Associated Students in a professional and ethical manner by:
    • Being familiar with and upholding the AS Charter, all WWU policies, and all AS policies including the Employment Policy, Code of Conduct, and Program Standards.
    • Being knowledgeable of the AS organization and its general operations.
AS Board Office Responsibilities
  • Ensure the success of the AS Board Office by:
    • Office hours will vary by week and will be arranged with AS Vice President for Governmental Affairs
    • Performing other tasks and projects as assigned by the AS Vice President for Governmental Affairs and the Board Assistant for Representation Committees
  • Ensure the legacy of this position by:
    • Working with supervisor and Personnel Director to revise and update position job description
    • Creating and maintaining a Legacy Document
Position Responsibilities
  • Ensure the recruitment and outreach for AS Lobby Days is completed by:
    • Creating a collaborative relationship with Western Votes!, the Ethnic Student Center, the AS Environmental and Sustainability Programs, and AS advocacy committees (eg. AS Disability Advocacy Committee) respectively to outreach to students and raise awareness about Viking Lobby Day and other AS Lobby Days
    • Staffing the recruitment tables along with other volunteers if needed
    • Outreaching to different AS offices, departments and clubs about the opportunity to attend different Lobby Days
    • Emailing students after they register to increase attendee retention
  • Ensure the effective planning of successful AS Lobby Days by:
    • Assisting the VP for Governmental Affairs, Board Assistants, and other relevant AS offices in scheduling meetings with legislators
    • Assisting the VP for Governmental Affairs in arranging Lobby Day lobby groups based upon legislative districts and meetings scheduled
    • Calling all registered attendees for different AS Lobby Days a week before to confirm they are still attending and answer any questions they may have
    • Helping with preparation for the lobby day visits by preparing folders and other materials
  • Contribute to the future success of AS Lobby Days by:
    • Sending thank you cards to legislators that Western students met with
    • Collecting notes from lobby meetings and compiling them in a folder for future reference
    • Creating a legacy document which outlines the planning process and any mistakes for each individual lobby day
Academic Emphasis All majors are encouraged to apply.
Wage

Starting hourly rate of $11.91.

Application Instructions A cover letter and resume are required and should address your experience related to the position responsibilities and the required and preferred qualifications. In your cover letter please also specifically address the following questions: 

1. Why are you interested in working for the Associated Students? 
2. Why are you interested in working in this position? 
3. What specific skills, knowledge, and/or experience (paid and volunteer) do you have that would help you be successful in this position? 
4. Will you be available for all mandatory AS Staff Development events (this will not conflict with school)? 
5. What is your schedule of availability for a job interview? 
Closing Date Notes Application open until October 19th.

Western Washington University (WWU) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, WWU does not discriminate on the basis of race, color, creed, religion, national origin, sex (including pregnancy and parenting status), disability, age, veteran status, sexual orientation, gender identity or expression, marital status or genetic information in its programs or activities, including employment, admissions, and educational programs. See WWU’s Policy on Ensuring Equal Opportunity and Prohibiting Discrimination and Retaliation. Inquiries may be directed to the Vice Provost for Equal Opportunity and Employment Diversity, Title IX and ADA Coordinator, Equal Opportunity Office, Western Washington University, Old Main 345 (MS 9021), 516 High Street, Bellingham, WA 98225; 360.650.3307 (voice) or 711 (Washington Relay); eoo@wwu.edu

WWU is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request an accommodation, please contact Human Resources Disability Services, 360.650.3774 or 711 (Washington Relay).

Annual Security and Fire Safety Report: This report is provided pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act ("The Clery Act").  It includes statistics for the previous three calendar years concerning reported crimes that occurred on Western's campus; in certain off-campus buildings or property owned or controlled by Western; and on public property within, or immediately adjacent to and accessible from, the campus.  The report also includes institutional policies concerning campus security, such as policies concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters.  You can obtain a copy of this report in printed or alternate formats by contacting the office of the Vice President for enrollment and Student Services.  The report can be found at http://www.wwu.edu/vpess/annualsafetyreport.shtml.

All new employees must comply with the immunization policy and show employment eligibility verification as required by the U.S. Citizen and Immigration Service before beginning work at WWU. A thorough background check will be conducted on all new hires.

 

Job no: 496180
Advertised: Pacific Daylight Time
Applications close: Pacific Daylight Time

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