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AS Communications & Public Relations Assistant (Work Study) 2018-2019

Apply now Work type: Associated Students
Location: Bellingham, WA
Categories: Student Leadership

Position Title AS Communications & Public Relations Assistant (Work Study) 2018-2019
About the Department

The Communications Office is responsible for organizational promotion, marketing, and public relations. This office also provides organization-wide support services including a central events calendar, market research, and development of strategic promotional goals.

About the Position

The AS Communications & Public Relations Assistant is responsible for assisting the Communications Director in implementing public relations campaigns, executing internal communications, managing AS social media accounts as well as providing clerical support to the office, and completing other tasks as needed or assigned.

Terms of Position

Position begins after a qualified work study student is interviewed and selected turns in their paper work to the AS Personnel Office. Position holder is required to attend any trainings or orientations as required by the office coordinators or director. The term of position will generally begin at the start of fall quarter and end the Friday of finals week the following spring quarter. Position holder is required to attend any trainings or orientations as required by the office coordinators or director. Position may begin later in the year or at any point in which a position becomes vacant. Position works an average of 10 hours a week.

Required Qualifications
  • Maintain a minimum credit load throughout term of position of 6 credits for undergraduates and 4 credits for graduates.
  • Maintain a minimum of a 2.00 cumulative grade point average.
  • Ability to complete the entire term of the position.
  • Must possess a valid work-study award.
  • Must be available for all AS orientations and trainings.
  • Must be able to uphold all AS responsibilities.
Preferred Qualifications
  • Experience with marketing, branding, and promotion.
  • Experience with public relations tactics.
  • Experience writing press releases, media advisories, and pitch letters.
  • Understanding of reporting and journalistic ethics.
  • Computer skills including Microsoft Word, Excel, Publisher, and Outlook.
  • Demonstrated ability to work collaboratively with people of diverse backgrounds and opinions.
  • Experience working with diverse forms of social media.
  • Knowledge of AP style.
  • Strong organizational, multitasking, and time management skills.
  • Attention to detail and problems solving abilities.
  • Ability to work independently, meet deadlines, and hold flexible hours.
  • Comfortable tabling and working directly with the public.
AS Employment Responsibilities
  • Serve the diverse membership of the Associated Students in a professional and ethical manner by:
    • Being familiar with and upholding the AS Charter, all WWU policies, and all AS policies including the Personnel Policy, Code of Conduct, and Program Standards.
    • Attending all AS staff development events including, but not limited to: pre-fall orientation, pre-winter, pre-spring, and mid-quarter staff developments.
    • Being knowledgeable of the AS organization and its general operations.
    • Serving on search committees as designated by the AS Personnel Director.
  • Ensure the legacy of this position by:
    • Working with supervisor and Personnel Director to revise and update position job description.
    • Working with the previous position holder to complete a 5-10 hours of unpaid internship as well as providing a 5-10 hour internship to the incoming position holder.
    • Developing and maintaining a legacy document as required by the AS Personnel Policy.
Position Responsibilities
  • Enhance and maintain the integrity and accuracy of the AS image by:
    • Assisting the Communications Director/Coordinator in updating and maintaining an accurate media contact list.
    • Assisting the Communications Director/Coordinator in developing working relationships with media outlets including, but not limited to, editors for all on-campus publications, journalists, and Bellingham community media.
    • Assisting the Communications Director/Coordinator in helping employees contact and speak with the media.
    • Communicating with and being knowledgeable about the Associated Students organization; including offices and departments, upcoming events, initiatives, and ongoing projects.  
  • Ensure the effectiveness of all office marketing and programming efforts by:
    • Assisting staff in compiling and distributing a comprehensive calendar of all AS and student-related events, activities, and programs and using it to update the AS website, the Office of University Communications event management system, The AS Review, and the Publicity Center.
    • Assisting the Communications Director with the coordination of organizational and office social media resources.  
  • Promote the Associated Students organization on and off campus by:
    • Assisting the Communications Director/Coordinator in providing The AS Review and AS Videographer with a weekly list of upcoming events (two weeks in advance) for the VU 6th Floor Calendar and their weekly office publications.
    • Assisting the Communications Director/Coordinator in writing and distributing press releases to appropriate media contacts for select events and initiatives.
    • Assisting the Communications Director/Coordinator with implementation of cross-divisional and organizational promotion campaigns.  
  • Ensure the smooth, effective operations of the Communications Office by:  
    • Devoting at least 10 hours per week to Associated Students business.
    • Establishing and maintaining at least 10 posted office hours per week.
    • Performing other duties as needed or assigned.
Academic Emphasis All majors are encouraged to apply. Please upload work study award
Wage

This position will receive a Program Support Staff 1 wage, which is set at minimum wage per hour. The position holder will receive a financial award as directed by the work study award letter. The weekly hours and work will be determined by the amount awarded, the need of the office and the direction of the supervisor.

Application Instructions A cover letter and resume are required and should address your experience related to the position responsibilities and the required and preferred qualifications. In your cover letter please also specifically address the following questions: 

1. Why are you interested in working for the Associated Students? 
2. Why are you interested in working in this position? 
3. What specific skills, knowledge, and/or experience (paid and volunteer) do you have that would help you be successful in this position? 
4. Will you be available for all mandatory AS Staff Development events (this will not conflict with school)? 
5. What is your schedule of availability for a job interview? 
Closing Date Notes Application open until October 19th.

Western Washington University (WWU) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, WWU does not discriminate on the basis of race, color, creed, religion, national origin, sex (including pregnancy and parenting status), disability, age, veteran status, sexual orientation, gender identity or expression, marital status or genetic information in its programs or activities, including employment, admissions, and educational programs. See WWU’s Policy on Ensuring Equal Opportunity and Prohibiting Discrimination and Retaliation. Inquiries may be directed to the Vice Provost for Equal Opportunity and Employment Diversity, Title IX and ADA Coordinator, Equal Opportunity Office, Western Washington University, Old Main 345 (MS 9021), 516 High Street, Bellingham, WA 98225; 360.650.3307 (voice) or 711 (Washington Relay); eoo@wwu.edu

WWU is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request an accommodation, please contact Human Resources Disability Services, 360.650.3774 or 711 (Washington Relay).

Annual Security and Fire Safety Report: This report is provided pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act ("The Clery Act").  It includes statistics for the previous three calendar years concerning reported crimes that occurred on Western's campus; in certain off-campus buildings or property owned or controlled by Western; and on public property within, or immediately adjacent to and accessible from, the campus.  The report also includes institutional policies concerning campus security, such as policies concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters.  You can obtain a copy of this report in printed or alternate formats by contacting the office of the Vice President for enrollment and Student Services.  The report can be found at http://www.wwu.edu/vpess/annualsafetyreport.shtml.

All new employees must comply with the immunization policy and show employment eligibility verification as required by the U.S. Citizen and Immigration Service before beginning work at WWU. A thorough background check will be conducted on all new hires.

 

Job no: 496139
Advertised: Pacific Daylight Time
Applications close: Pacific Daylight Time

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