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AS Productions Assistant (Work Study) 2018-2019

Apply now Work type: Associated Students
Location: Bellingham, WA
Categories: Student Leadership

Position Title AS Productions Assistant (Work Study) 2018-2019
About the Department

The purpose of AS Productions is to provide a comprehensive program of student activities and events for all Western students and their community. AS Productions presents Art Exhibitions, Live Music, and Entertainment.

About the Position

The Production Assistant (PA) fulfills a wide variety of support functions at ASP events. The PA will assist with the staffing and implementation of large-scale events as well as the consistent weekly programming out on by ASP Event Coordinators.

Terms of Position

Position begins after a qualified student is interviewed, selected and submits their employment paper work to the AS Personnel Office. The term of position will generally begin at the start of fall quarter and end the Friday of Prep Week the following spring quarter. Position holder should not work any hours during finals week of each quarter unless an exception to this condition is granted by the Director. Position holder is required to attend any trainings or orientations as required by the office coordinators or Director. Position may begin later in the year or at any point in which a position becomes vacant. Position works an average of 10 hours a week.

Required Qualifications
  • Must maintain a minimum of 10 credits for undergraduates and 8 credits for graduates.
  • Must maintain a minimum 2.00 cumulative grade point average.
  • Ability to complete the entire term of the position.
  • Must have and upload work study award.
  • Must be available for all AS orientations and trainings.
  • Must be able to uphold all AS responsibilities.
Preferred Qualifications
  • Organizational and time management skills.
  • Ability to work collaboratively with multiple people and organizations.
  • Ability to work within deadlines and problem solve.
  • Effective interpersonal and public speaking skills.  
  • Ability to lift moderate weight (20–30 lbs.) and to setup backstage and hospitality areas.
  • Ability to work flexible hours.
AS Employment Responsibilities
  • Serve the membership of the Associated Students in a professional and ethical manner by:
    • Being Familiar with the AS Charter, all WWU policies, and All AS policies including the Employment Policy, Code of Conduct, and Program Standards.
    • Being knowledgeable of the AS Organization and its general operations.
  • Ensure the Continuity and Legacy of this position by:
    • Working with supervisor and Personnel Director to revise and update position job description.
Position Responsibilities
  • Actively participate as an ASP team member.
  • Attend weekly or bi-weekly meetings with the Logistics &Volunteer Coordinator as scheduled to keep him/her informed about the day-of-show experience of past events and to prepare for upcoming events.
  • Attend all ASP staff meetings as scheduled by the ASP Director.
  • Devote approximately 10 hours per week to fulfilling the responsibilities of the position.
  • Ability to work a very flexible schedule including some late-night hours and often weekends.
  • Be available day-of-show to run miscellaneous errands for ASP Coordinators.
  • Serve as a driver to pick up and drop off performers and equipment/supplies.
  • Assist in the set up and take down of equipment when necessary.
  • Assist in keeping track of event attendance.
  • Assist with disseminating promotional materials and generating word-of-mouth buzz for upcoming events.
  • Serve as a cashier for merchandise sales.
  • Serve as a presenter for ASP Films during film showings.
  • Serve as a presenter/emcee for Underground Coffeehouse Open Mic Nights.
  • Serve as an usher for ASP events in the Performing Arts Center when necessary.
  • Perform other duties as needed or assigned.
Academic Emphasis All majors are encouraged to apply. Please upload work study award

This position will receive a Program Support Staff 1 wage, which is set at minimum wage per hour. The position holder will receive a financial award as directed by the work study award letter. The weekly hours and work will be determined by the amount awarded, the need of the office and the direction of the supervisor.

Application Instructions A cover letter and resume are required and should address your experience related to the position responsibilities and the required and preferred qualifications. In your cover letter please also specifically address the following questions: 

1. Why are you interested in working for the Associated Students? 
2. Why are you interested in working in this position? 
3. What specific skills, knowledge, and/or experience (paid and volunteer) do you have that would help you be successful in this position? 
4. Will you be available for all mandatory AS Staff Development events (this will not conflict with school)? 
5. What is your schedule of availability for a job interview? 
Closing Date Notes Application open until October 19th.

Western Washington University (WWU) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, WWU does not discriminate on the basis of race, color, creed, religion, national origin, sex (including pregnancy and parenting status), disability, age, veteran status, sexual orientation, gender identity or expression, marital status or genetic information in its programs or activities, including employment, admissions, and educational programs. See WWU’s Policy on Ensuring Equal Opportunity and Prohibiting Discrimination and Retaliation. Inquiries may be directed to the Vice Provost for Equal Opportunity and Employment Diversity, Title IX and ADA Coordinator, Equal Opportunity Office, Western Washington University, Old Main 345 (MS 9021), 516 High Street, Bellingham, WA 98225; 360.650.3307 (voice) or 711 (Washington Relay);

WWU is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request an accommodation, please contact Human Resources Disability Services, 360.650.3774 or 711 (Washington Relay).

Annual Security and Fire Safety Report: This report is provided pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act ("The Clery Act").  It includes statistics for the previous three calendar years concerning reported crimes that occurred on Western's campus; in certain off-campus buildings or property owned or controlled by Western; and on public property within, or immediately adjacent to and accessible from, the campus.  The report also includes institutional policies concerning campus security, such as policies concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters.  You can obtain a copy of this report in printed or alternate formats by contacting the office of the Vice President for enrollment and Student Services.  The report can be found at

All new employees must comply with the immunization policy and show employment eligibility verification as required by the U.S. Citizen and Immigration Service before beginning work at WWU. A thorough background check will be conducted on all new hires.


Job no: 496138
Advertised: Pacific Daylight Time
Applications close: Pacific Daylight Time

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