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AS ESC Office Assistant Support Staff (Work Study) 2018-2019

Apply now Work type: Associated Students
Location: Bellingham, WA
Categories: Student Leadership

Position Title AS ESC Office Assistant Support Staff (Work Study) 2018-2019
About the Department

The ESC is a community that supports historically underrepresented ethnic students and allies by providing a social atmosphere and inclusive environment where we engage in identity exploration and strive for cultural awareness and academic excellence.

About the Position

The ESC Office Assistants primarily support the administrative functions of the office by providing receptionist and clerical duties. Each assistant is to support the center by: being the first contact for anyone coming in the ESC, scheduling meetings, communicating with staff members, and working on clerical assignments as assigned by ESC Professional Staff.

Terms of Position

Position begins after a qualified student is interviewed, selected and submits their employment paper work to the AS Personnel Office. The term of position will generally begin at the start of fall quarter and end the Friday of the following spring quarter. Position holder should not work any hours during finals week of each quarter unless an exception to this condition is granted by the AS Personnel Director. Position holder is required to attend any trainings or orientations as required by the office coordinators or Director. Position may begin later in the year or at any point in which a position becomes vacant. Position works an average of 10 hours a week.

Required Qualifications
  • Maintain a minimum credit load throughout term of position of 6 credits for undergraduates and 4 credits for graduates.
  • Must receive Work Study award from Financial Aid
  • Maintain a minimum of a 2.00 cumulative grade point average.
  • Ability to complete the entire term of the position.
Preferred Qualifications
  • Possess communication skills which include the ability to communicate with people of diverse opinions and backgrounds.
  • Basic clerical and office skills.
  • Good spelling and grammar skills.
  • Pleasant telephone manner.
  • Basic computer skills including word processing and e-mail.
  • Ability to maintain a professional attitude in all aspects of office operation and client services.
  • Ability to perform duties with supervision, as a team member, and independently.
  • Ability to balance school, work, and personal commitments.
AS Employment Responsibilities
  • Serve the membership of the Associated Students in a professional and ethical manner by:
    • Being familiar with and upholding the AS Charter, all WWU policies, and all AS policies including the Employment Policy, Code of Conduct, and Program Standards.
    • Being knowledgeable of the AS organization and its general operations.
  • Ensure the continuity and legacy of this position by:
    • Working with supervisor and Personnel Director to revise and update position job description.
Ethnic Student Center Responsibilities
  • Maintain professionalism in the ESC by:
    • Attending all ESC staff meetings as scheduled.
    • Establishing and maintaining an effective working relationship with all ESC student and professional staff and ESC club members.
    • Staying informed on all ESC events and programming to provide support and act as a resource when needed.
    • Communicating to the ESC Professional Staff about support needs.
  • Fulfilling other projects as assigned by:
    • Maintaining an end of the year guide/transition report for your position to help advance employee next year.
Position Responsibilities
  • Provide support for the ESC day to day functions by:
    • Stay informed on ESC activities and serve as resource to the front desk and provide services when necessary.
    • Answer phones and serve as a receptionist for the ESC.
    • Word process, type, copy, file and distribute materials as directed.
    • Be first contact with individuals requesting resources at the ESC.
    • Provide communication and calendar support for professional staff and SOS Academic Coordinator by scheduling meetings and providing contact information in a timely manner.
    • Perform other duties as assigned by ESC Professional Staff.
Academic Emphasis All majors are encouraged to apply. Please upload work study award
Wage

This position will receive a Program Support Staff 1 wage, which is set at minimum wage per hour. The position holder will receive a financial award as directed by the work study award letter. The weekly hours and work will be determined by the amount awarded, the need of the office and the direction of the supervisor.

Application Instructions A cover letter and resume are required and should address your experience related to the position responsibilities and the required and preferred qualifications. In your cover letter please also specifically address the following questions: 

1. Why are you interested in working for the Associated Students? 
2. Why are you interested in working in this position? 
3. What specific skills, knowledge, and/or experience (paid and volunteer) do you have that would help you be successful in this position? 
4. Will you be available for all mandatory AS Staff Development events (this will not conflict with school)? 
5. What is your schedule of availability for a job interview? 
Closing Date Notes Application open until October 19th.

Western Washington University (WWU) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, WWU does not discriminate on the basis of race, color, creed, religion, national origin, sex (including pregnancy and parenting status), disability, age, veteran status, sexual orientation, gender identity or expression, marital status or genetic information in its programs or activities, including employment, admissions, and educational programs. See WWU’s Policy on Ensuring Equal Opportunity and Prohibiting Discrimination and Retaliation. Inquiries may be directed to the Vice Provost for Equal Opportunity and Employment Diversity, Title IX and ADA Coordinator, Equal Opportunity Office, Western Washington University, Old Main 345 (MS 9021), 516 High Street, Bellingham, WA 98225; 360.650.3307 (voice) or 711 (Washington Relay); eoo@wwu.edu

WWU is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request an accommodation, please contact Human Resources Disability Services, 360.650.3774 or 711 (Washington Relay).

Annual Security and Fire Safety Report: This report is provided pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act ("The Clery Act").  It includes statistics for the previous three calendar years concerning reported crimes that occurred on Western's campus; in certain off-campus buildings or property owned or controlled by Western; and on public property within, or immediately adjacent to and accessible from, the campus.  The report also includes institutional policies concerning campus security, such as policies concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters.  You can obtain a copy of this report in printed or alternate formats by contacting the office of the Vice President for enrollment and Student Services.  The report can be found at http://www.wwu.edu/vpess/annualsafetyreport.shtml.

All new employees must comply with the immunization policy and show employment eligibility verification as required by the U.S. Citizen and Immigration Service before beginning work at WWU. A thorough background check will be conducted on all new hires.

 

Job no: 496120
Advertised: Pacific Daylight Time
Applications close: Pacific Daylight Time

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