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AS Personnel Office Project Assistant (Work Study) 2018-2019

Apply now Work type: Associated Students
Location: Bellingham, WA
Categories: Student Leadership

Position Title AS Personnel Office Project Assistant (Work Study) 2018-2019
About the Department The AS Personnel Office is responsible for the Human Resources of the Associated Students. This includes, but is not limited to, upholding all aspects of the AS Employment Policy, orchestrating and overseeing all AS student employee hiring, processing all employment paperwork for AS student employees, placing work-study positions, and organizing AS-wide employee recognition and trainings. Personnel Office Staff are charged with assessing the needs of the organization concerning day-to-day activities as well as supporting AS employees whenever possible.
About the Position

This is a 3 Quarter Work Study position that assists the Personnel Office.

Terms of Position

Position begins after a qualified student is interviewed, selected and submits their employment paper work to the AS Personnel Office. The term of position will generally begin at the start of fall quarter and end the Friday of Prep Week the following spring quarter. Position holder should not work any hours during finals week of each quarter unless an exception to this condition is granted by the Director. Position holder is required to attend any trainings or orientations as required by the office coordinators or Director. Position may begin later in the year or at any point in which a position becomes vacant. Position works an average of 10 hours a week.

Required Qualifications
  • Maintain a minimum credit load throughout term of position of 6 credits for undergraduates and 4 credits for graduates.
  • Maintain a minimum of a 2.00 cumulative grade point average.
  • Must receive Work Study Award from Financial Aid
  • Ability to complete the entire term of the position.
Preferred Qualifications
  • An interest and/or understanding of administrative tasks (i.e. copy machines, evaluation, goal setting, Microsoft Word)
  • Knowledge of and sensitivity to confidentiality issues.
  • Work well with people.
  • Work flexible hours, some evening work may be requested.
  • Self-motivated to seek out information regarding personnel, structural and procedural questions.
AS Employment Responsibilities
  • Serve the membership of the Associated Students in a professional and ethical manner by:
    • Being familiar with and upholding the AS Charter, all WWU policies, and all AS policies including the Employment Policy, Code of Conduct, and Program Standards.
    • Being knowledgeable of the AS organization and its general operations.
  • Ensure the continuity and legacy of this position by:
    • Working with supervisor and Personnel Director to revise and update position job description.
Position Responsibilities
  • Establish and maintain office hours.
  • Assist in maintaining Personnel Office files and records.
  • Assist the office in typing and distributing correspondence.
  • Research internship requirements and responsibilities on campus.
  • Assist in the development of internship materials.
  • Research internship practices at Western and other universities.
  • Assist the Personnel Staff with facilitation, preparation and presentations, as directed.
  • Provide clerical support for Personnel staff.
    • This can include: word processing, data entry and other duties as assigned.
  •  Work with Personnel staff as additional projects come up.
  • Follow all AS Policies and By-laws.
Academic Emphasis All majors are encouraged to apply. Please upload work study award
Wage

This position will receive a Program Support Staff 1 wage, which is approximately $11.50 per hour fall quarter and approximately $12.00 per hour for winter-spring quarter.

Application Instructions A cover letter and resume are required and should address your experience related to the position responsibilities and the required and preferred qualifications. In your cover letter please also specifically address the following questions: 

1. Why are you interested in working for the Associated Students? 
2. Why are you interested in working in this position? 
3. What specific skills, knowledge, and/or experience (paid and volunteer) do you have that would help you be successful in this position? 
4. Will you be available for all mandatory AS Staff Development events (this will not conflict with school)? 
5. What is your schedule of availability for a job interview? 
Closing Date Notes Application open until October 19th.

Western Washington University (WWU) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, WWU does not discriminate on the basis of race, color, creed, religion, national origin, sex (including pregnancy and parenting status), disability, age, veteran status, sexual orientation, gender identity or expression, marital status or genetic information in its programs or activities, including employment, admissions, and educational programs. See WWU’s Policy on Ensuring Equal Opportunity and Prohibiting Discrimination and Retaliation. Inquiries may be directed to the Vice Provost for Equal Opportunity and Employment Diversity, Title IX and ADA Coordinator, Equal Opportunity Office, Western Washington University, Old Main 345 (MS 9021), 516 High Street, Bellingham, WA 98225; 360.650.3307 (voice) or 711 (Washington Relay); eoo@wwu.edu

WWU is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request an accommodation, please contact Human Resources Disability Services, 360.650.3774 or 711 (Washington Relay).

Annual Security and Fire Safety Report: This report is provided pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act ("The Clery Act").  It includes statistics for the previous three calendar years concerning reported crimes that occurred on Western's campus; in certain off-campus buildings or property owned or controlled by Western; and on public property within, or immediately adjacent to and accessible from, the campus.  The report also includes institutional policies concerning campus security, such as policies concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters.  You can obtain a copy of this report in printed or alternate formats by contacting the office of the Vice President for enrollment and Student Services.  The report can be found at http://www.wwu.edu/vpess/annualsafetyreport.shtml.

All new employees must comply with the immunization policy and show employment eligibility verification as required by the U.S. Citizen and Immigration Service before beginning work at WWU. A thorough background check will be conducted on all new hires.

 

Job no: 496119
Advertised: Pacific Daylight Time
Applications close: Pacific Daylight Time

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