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Contracts Specialist 2

Apply now Work type: Permanent Full Time
Location: Bellingham, WA
Categories: Business and Financial Affairs

Position Title Contracts Specialist 2
About the University Western Washington University, with over 15,000 students in seven colleges and the graduate school, is nationally recognized for its educational programs, students and faculty. The campus is located in Bellingham, Washington, a coastal community of 83,000 overlooking Bellingham Bay, the San Juan Islands and the North Cascades Mountain range. The city lies 90 miles north of Seattle and 60 miles south of Vancouver, British Columbia. Western is the highest-ranking public, master’s-granting university in the Pacific Northwest, according to the 2017 U.S. News & World Report rankings.
About the Department The Business Services Department supports Western’s mission to bring together individuals of diverse backgrounds and perspectives in an inclusive, student-centered university that develops the potential of learners and the well-being of communities. We encourage applications from women, people of color, people with disabilities, veterans, and other candidates from underrepresented backgrounds and with diverse experiences interested in this opportunity.
About the Position

As our Contracts Specialist you will function in both the contracts/procurement functions within Business Services. You will actively participate and provide contract evaluation and negotiation efforts, work with vendors to establish agreements on terms and conditions, determine reasonable price expectations, and obtain appropriate approval and signatures. This role will also provide procurement services including conducting competitive bid projects, sourcing efforts and some management of the University’s Marketplace and e-procurement.

Your responsibilities will include:

  • Contract negotiations
  • Contract compliance/management
  • Contract administration
  • Contracts Management Module (CMM)
  • Procurement
    • Conduct RFPs, invitation to bid and support the Marketplace
Required Qualifications
  • Bachelor’s Degree in Business Management or similar from an accredited institution of
    higher education OR equivalent education/experience
  • Two (2) years of experience in purchasing and or / contract negotiating
  • Demonstrated contract and negotiation skills
  • Two (2) years’ experience in Contract compliance, writing and administration
  • Demonstrated strong analytical skills
  • Strong written and interpersonal communication skills
  • Ability to work well in a diverse environment
  • Proficient with usual business computer applications- MS office Suite
Preferred Qualifications
  • Three (3) years’ experience in negotiating, administering or terminating government contracts, contract property management, contract cost or price analyses or contract compliance administration
  • Five (5) years’ experience in a high volume, business environment
  • Advanced Contract and negotiation skills
  • Three (3) years’ experience in working within a site operated institution of higher education
  • Two (years) working with procurement systems and processes
  • Experience with Washington State and federal grant procurement requirements and guidelines
  • Hold a current certified purchasing manager (CPM) certificate or equivalent, or is working toward gaining one
Salary New hires typically start at $3961/month including an excellent benefits package
Bargaining Unit This position is part of bargaining unit PTE and is covered by the collective bargaining agreement with the Public School Employees of WWU.
Application Instructions

A cover letter and resume are required and should address your experience related to the position responsibilities and the required and preferred qualifications.

Please include the names and contact information of three professional references.

Closing Date Notes Application review begins October 3, 2018; position is open until filled

Western Washington University (WWU) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, WWU does not discriminate on the basis of race, color, creed, religion, national origin, sex (including pregnancy and parenting status), disability, age, veteran status, sexual orientation, gender identity or expression, marital status or genetic information in its programs or activities, including employment, admissions, and educational programs. See WWU’s Policy on Ensuring Equal Opportunity and Prohibiting Discrimination and Retaliation. Inquiries may be directed to the Vice Provost for Equal Opportunity and Employment Diversity, Title IX and ADA Coordinator, Equal Opportunity Office, Western Washington University, Old Main 345 (MS 9021), 516 High Street, Bellingham, WA 98225; 360.650.3307 (voice) or 711 (Washington Relay);

WWU is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request an accommodation, please contact Human Resources Disability Services, 360.650.3774 or 711 (Washington Relay).

Annual Security and Fire Safety Report: This report is provided pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (“The Clery Act”). It includes statistics for the previous three calendar years concerning reported crimes that occurred on Western’s campus; in certain off-campus buildings or property owned or controlled by Western; and on public property within, or immediately adjacent to and accessible from, the campus. The report also includes institutional policies concerning campus security, such as policies concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. You can obtain a copy of this report in printed or alternate formats by contacting the office of the Vice President for enrollment and Student Services. The report can be found at

All new employees must comply with the immunization policy and show employment eligibility verification as required by the U.S. Citizen and Immigration Service before beginning work at WWU. A thorough background check will be conducted on all new hires.

Banner HR FAST HR PageUp Approval Routings: Enrollment & Student Services

Job no: 496066
Advertised: Pacific Daylight Time
Applications close:

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