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Office Assistant-Office of Student Life

Apply now Work type: Permanent Full Time
Location: Bellingham, WA
Categories: Enrollment & Student Services, Administrative/Clerical

Position Title Office Assistant 3
About the University Western Washington University, with over 15,000 students in seven colleges and the graduate school, is nationally recognized for its educational programs, students and faculty. The campus is located in Bellingham, Washington, a coastal community of 83,000 overlooking Bellingham Bay, the San Juan Islands and the North Cascades Mountain range. The city lies 90 miles north of Seattle and 60 miles south of Vancouver, British Columbia. Western is the highest-ranking public, master’s-granting university in the Pacific Northwest, according to the 2017 U.S. News & World Report rankings.
About the Department The Dean of Students Administrative Unit and the Office of Student Life  support Western’s mission to bring together individuals of diverse backgrounds and perspectives in an inclusive, student-centered university that develops the potential of learners and the well-being of communities. We encourage applications from women, people of color, people with disabilities, veterans, and other candidates from underrepresented backgrounds and with diverse experiences interested in this opportunity.
About the Position As the front office designate for the Office of Student Life and the OSL Administrative Office, you are the primary contact providing information, education and/or appropriate referral in a caring and professional manner. Under general direction, you will provide administrative and clerical support for the Administrative team, and others, and independently perform a wide variety of complex assignments, projects, database and spreadsheet work in support of the Administrative team, the Office of Student Life and students. Additional tasks include: directing the work of student employees on a daily basis; budget maintenance; supply inventory tasks; and website updates. Additional tasks as requested. This position contributes towards the OSL mission of supporting student well-being and success, educational and Western’s care and concern team. 
Required Qualifications • High school graduate or equivalent
• Two years clerical experience or equivalent education/experience
• Six months working knowledge or experience with budgets and budget activities
• Six months work experience and proficient knowledge in using computer systems, to include, but not limited to: spreadsheets and data base software (such as Microsoft Excel and/or Access), word processing programs (Microsoft Word), calendaring and email (Microsoft Outlook), slide presentation programs (PowerPoint), internet, and office management computer systems
• Demonstrated experience and knowledge of general office operations
• Demonstrated skill and ability to provide excellent customer service particularly with customers experiencing crisis and/or in emotionally heightened states
• Demonstrated ability to pay attention to detail, prioritize tasks, organize and track activities and schedules
• Ability to exercise discretion and maintain confidentiality
• Ability to work in support of multiple staff with ever-changing priorities and needs
• Demonstrated clarity in verbal and written communication skills
• Demonstrated ability to work with diverse populations
Preferred Qualifications • Experience with Banner, MyWestern
• Experience with Symplicity, WordPress
• Willingness to learn new software skills
• Six months experience coordinating travel
Salary New hires typically start at $2530/month including an excellent benefits package
Bargaining Unit This position is part of bargaining unit A and is covered by the collective bargaining agreement with the Washington Federation of State Employees.
Application Instructions

A cover letter and resume are required and should address your experience related to the position responsibilities and the required and preferred qualifications.

Please include the names and contact information of three professional references.

Closing Date Notes Position closes 09/30/2018

Western Washington University (WWU) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, WWU does not discriminate on the basis of race, color, creed, religion, national origin, sex (including pregnancy and parenting status), disability, age, veteran status, sexual orientation, gender identity or expression, marital status or genetic information in its programs or activities, including employment, admissions, and educational programs. See WWU’s Policy on Ensuring Equal Opportunity and Prohibiting Discrimination and Retaliation. Inquiries may be directed to the Vice Provost for Equal Opportunity and Employment Diversity, Title IX and ADA Coordinator, Equal Opportunity Office, Western Washington University, Old Main 345 (MS 9021), 516 High Street, Bellingham, WA 98225; 360.650.3307 (voice) or 711 (Washington Relay);

WWU is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request an accommodation, please contact Human Resources Disability Services, 360.650.3774 or 711 (Washington Relay).

Annual Security and Fire Safety Report: This report is provided pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (“The Clery Act”). It includes statistics for the previous three calendar years concerning reported crimes that occurred on Western’s campus; in certain off-campus buildings or property owned or controlled by Western; and on public property within, or immediately adjacent to and accessible from, the campus. The report also includes institutional policies concerning campus security, such as policies concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. You can obtain a copy of this report in printed or alternate formats by contacting the office of the Vice President for enrollment and Student Services. The report can be found at

All new employees must comply with the immunization policy and show employment eligibility verification as required by the U.S. Citizen and Immigration Service before beginning work at WWU. A thorough background check will be conducted on all new hires.

Job no: 496064
Advertised: Pacific Daylight Time
Applications close: Pacific Daylight Time

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