Jobs at Western

AS Alumni Coordinator

Apply now Work type: Associated Students
Location: Bellingham, WA
Categories: Student Life

Position Title AS Alumni Coordinator
About the Department

The Board of Directors office oversees the management of funds, affairs, and property of the Associated Students organization and is the main point of contact for student representation at Western Washington University.

WWU Alumni Association offers programs, benefits, and scholarships to ensure student success and a healthy future for our alumni.  Our mission is to strengthen Western by building strong and caring relationships that make a difference among our students, alumni, friends and the greater University community.  We serve as the voice and advocacy for our 132,000 WWU alumni while encouraging an ongoing relationship between them, the university, and our student body for the purpose of mutual benefit.

About the Position

The AS Alumni Coordinator is responsible for coordinating activities and fostering relationships between student organizations and alumni while working closely with both the Alumni Association and the Associated Students. The AS Alumni Coordinator will also be a liaison to the Alumni Association Board of Directors.

 

Terms of Position

This is a four quarter position. This position starts the Monday before summer classes begin and ends the Friday of finals week the following spring quarter. This position works an average of 15 hours per week. The position holder may work more some weeks and less other weeks depending on the office’s needs. The position holder is neither required nor expected to work during intersession, winter break or spring break.

Required Qualifications

AS Employment Qualifications                                                                                                

  • Maintain a minimum credit load throughout term of position of 6 credits for undergraduates and 4 credits for graduates.
  • Maintain a minimum of a 2.00 cumulative grade point average.
  • Ability to complete the entire term of the position
Preferred Qualifications
  • Excellent customer service skills
  • Ability to communicate and work effectively with a wide variety of people on Western’s campus and in the Bellingham community
  • Ability to work with confidential materials
  • Strong organizational, multitasking, and time management skills.
  • Demonstrated ability to work collaboratively with people of diverse backgrounds and opinions.
  • Ability to work collaboratively with multiple people and organizations and with people of diverse backgrounds and opinions.
  • Self-motivation and creativity.
  • Basic computer skills including word, excel, email;
  • Experience planning and implementing communication and publicity efforts.
  • Marketing and social media communication experience
AS Employment Responsibilities
  • Serve the diverse membership of the Associated Students in a professional and ethical manner by:
    • Being familiar with and upholding the AS Charter, all WWU policies, and all AS policies including the Employment Policy, Code of Conduct, and Program Standards.
    • Attending all AS staff development events including, but not limited to: pre-fall orientation, pre-winter, pre-spring, and mid-quarter staff developments.
    • Being knowledgeable of the AS organization and its general operations.
    • Serving on search committees as designated by the AS Personnel Director.
  • Ensure the legacy of this position by:
    • Working with supervisor and Personnel Director to revise and update position job description.
    • Developing and maintaining a legacy document as required by the AS Employment Policy.
Position Responsibilities

Associated Student Alumni Programming and Services Office Responsibilities

Develop and enhance the teamwork, communication, and effectiveness by:

  • Attending regular meetings with the following:
    • Associate Dean of Student Engagement and the Director of the Viking Union
    • Executive Director of the Alumni Association
    • Associate Director, Early Engagement.
    • AS President
    • AS Personnel Director
  • Establishing and maintaining an effective working relationship with Alumni Association staff as well as relevant Student Activities/Viking Union staff.
  • Maintaining continual communication with Alumni Association staff and AS/VU staff outside of meetings.
  • Attending quarterly meetings with the Alumni Association Board of Directors.
  • Collaborating with the Alumni Association Executive Director and Board of Directors.
  • Liaising between the Associated Students Board of Directors and Activities Council and Alumni Association Board of Directors.

Promote the Alumni Association events and services to the campus community by

  • Developing or making the Alumni Association aware of opportunities to enhance student programming and Alumni Association events and services
  • Being aware of and promoting Alumni events
  • Fostering and enhancing working relationships and communications with the colleges and departments on campus
  • Publicizing alumni association services, programs, and events through social networking, publicity center requests, and other media

Foster working relationships with related alumni, campus and community resources by:

  • Collaborating with related clubs and organizations on campus to include and engage alumni and the Alumni Association
  • Ensuring students are aware of the benefits and resources available to them through the AS Club system and the Alumni Association
  • Regularly communicating and/or cosponsoring events or programs with the Alumni Association

Ensure engagement for AS Alumni by:

  • Working closely with the AS Personnel Office to maintain AS Alumni Database and update quarterly with new AS Personnel.
  • Collaborating with AS Personnel Office to coordinate one event per quarter to engage students with resources (E.g. Career Services) to prepare current students for future career and networking opportunities (E.g. LinkedIn Workshop)
  • Connecting with AS Alumni and AS Personnel through LinkedIn to review job updates and identify networking opportunities.
  • Creating quarterly email and paper newsletters to highlight on AS Alumni/Personnel accomplishments.
Academic Emphasis All majors are encouraged to apply. 
Wage Starting hourly rate of $12.80
Application Instructions
A cover letter and resume are required and should address your experience related to the position responsibilities and the required and preferred qualifications. 
 
In your cover letter please also specifically address the following questions:  
 
1. Why are you interested in working for the Associated Students? 
2. Why are you interested in working in this position? 
3. What specific skills, knowledge, and/or experience (paid and volunteer) do you have that would help you be successful in this position?
 4. Will you be available for all mandatory AS Staff Development trainings (this will not conflict with school) including Summer Training on June 25th  and Fall Training between September 10th – September 21st?
5. What is your schedule of availability for a job interview? 
Closing Date Notes 06/22/18

Western Washington University (WWU) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, WWU does not discriminate on the basis of race, color, creed, religion, national origin, sex (including pregnancy and parenting status), disability, age, veteran status, sexual orientation, gender identity or expression, marital status or genetic information in its programs or activities, including employment, admissions, and educational programs. See WWU’s Policy on Ensuring Equal Opportunity and Prohibiting Discrimination and Retaliation. Inquiries may be directed to the Vice Provost for Equal Opportunity and Employment Diversity, Title IX and ADA Coordinator, Equal Opportunity Office, Western Washington University, Old Main 345 (MS 9021), 516 High Street, Bellingham, WA 98225; 360.650.3307 (voice) or 711 (Washington Relay); eoo@wwu.edu

WWU is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request an accommodation, please contact Human Resources Disability Services, 360.650.3774 or 711 (Washington Relay).

All new employees must comply with the immunization policy and show employment eligibility verification as required by the U.S. Citizen and Immigration Service before beginning work at WWU. A thorough background check will be conducted on all new hires.

 

Job no: 495843
Advertised: Pacific Daylight Time
Applications close: Pacific Daylight Time

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