Jobs at Western

Assistant Director Procurement & Contracts

Apply now Work type: Permanent Full Time
Location: Bellingham, WA
Categories: Business and Financial Affairs, Executive/Director/Management

Position Title Assistant Director Procurement & Contracts
About the University Western Washington University, with over 15,000 students in seven colleges and the graduate school, is nationally recognized for its educational programs, students and faculty. The campus is located in Bellingham, Washington, a coastal community of 83,000 overlooking Bellingham Bay, the San Juan Islands and the North Cascades Mountain range. The city lies 90 miles north of Seattle and 60 miles south of Vancouver, British Columbia. Western is the highest-ranking public, master’s-granting university in the Pacific Northwest, according to the 2017 U.S. News & World Report rankings.
About the Department The Business Services Department supports Western’s mission to bring together individuals of diverse backgrounds and perspectives in an inclusive, student-centered university that develops the potential of learners and the well-being of communities. We encourage applications from women, people of color, people with disabilities, veterans, and other candidates from underrepresented backgrounds and with diverse experiences interested in this opportunity.
About the Position

The Assistant Director is a dynamic management position responsible for managing the daily operational activities of the procurement and contracts operations for Western Washington University's Business Services Department. You will be responsible for overseeing major purchases associated with campus programs, respond to inquiries regarding departmental processes and procurement project status, support buyers in negotiating terms and conditions with vendors and/or service providers, strive to achieve department objectives and goals, and ensure the success of the eProcurement program in conjunction with Business & Financial Systems. 

Your responsibilities will include:

  • Managing Procurement/Purchasing and Contract Management Functions
    • Set department goals, implement strategic plans and lead initiatives while serving as a key strategic partner to the Director of Business Services/CPO
    • Ensure compliance with State procurement laws and University policies
    • Provide back-up/delegate support to the Director of Business Services/CPO
    • Process and manage purchasing-related functions
  • Purchasing and Contracts Analytics
    • Analyze spend data obtained from University contracts, purchases and third-party sources
    • Review all current contracts, suppliers, equipment and regulations, including evaluating new products; research prospective suppliers, equipment, products, and other service needs
  • University E-Procurement Solutions
    • Serve as the management and functional subject matter expert for the campus Marketplace and eProcurement system; responsible for $8 million in spending processed through the system, and thousands of transactions/contracts processed annually
    • Optimize the solution and delivery to campus of the eProcurement system
  • Managing and Training Employees
    • Conduct performance appraisals
    • Engage in efforts to increase unit cohesion and teamwork
  • Developing and managing vendor audits, including vendor purchase contracts and invoices, to ensure compliance and adherence to negotiated pricing and terms
  • Other duties as assigned
    • Participate in meetings, in-service training, workshops, and committees
    • Supervise and administer the maintenance of departmental records, including purchasing information, fires and records in accordance with established policies and regulatory guidelines
Required Qualifications
  • Bachelor’s degree
  • Two (2) years’ leadership and supervisory experience in a management position
  • Five (5) years’ experience working with procurement systems and processes
  • Two (2) years’ experience in developing and negotiating contracts, including service, consulting, and client-services contracts
  • Demonstrated experience conducting detailed research and in-depth procurement analysis and developing financial objectives to maximize value
  • Proficiency with standard business software programs, including business accounting and spreadsheet applications
  • Demonstrated ability to lead staff and business partners using principles of positive leadership, authentic leadership and engagement, including use of behaviors, tone, time management skills, and personal connections to effect these values
  • Demonstrated effective oral and written communication skills
  • Demonstrated excellent interpersonal skills and team development capabilities
  • Demonstrated ability to work collaboratively in a professional and productive manner with   people of diverse backgrounds and experiences
Preferred Qualifications
  • Bachelor's degree or higher in a business field
  • Senior contracting and negotiation experience
  • Experience in successfully administering an eProcurement (or similar) program
  • Extensive knowledge of purchasing card programs and applications
  • Experience with Washington state and federal grant procurement requirements and guidelines
  • Knowledge and/or system implementation experience
  • Kaizen or Six-Sigma experience
  • Project management experience
  • Certified Public Purchasing Officer (CPPO), Certified Professional Purchasing Manager (CPPM), or Certified Professional in Supply Chain Management
Salary Range begins at $63,903 and ultimately salary commensurate with experience
Application Instructions

A cover letter and resume are required and should address your experience related to the position responsibilities and the required and preferred qualifications.

Please include the names and contact information of three professional references.

Closing Date Notes Application review begins July 2, 2018; position is open until filled

Western Washington University (WWU) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, WWU does not discriminate on the basis of race, color, creed, religion, national origin, sex (including pregnancy and parenting status), disability, age, veteran status, sexual orientation, gender identity or expression, marital status or genetic information in its programs or activities, including employment, admissions, and educational programs. See WWU’s Policy on Ensuring Equal Opportunity and Prohibiting Discrimination and Retaliation. Inquiries may be directed to the Vice Provost for Equal Opportunity and Employment Diversity, Title IX and ADA Coordinator, Equal Opportunity Office, Western Washington University, Old Main 345 (MS 9021), 516 High Street, Bellingham, WA 98225; 360.650.3307 (voice) or 711 (Washington Relay);

WWU is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request an accommodation, please contact Human Resources Disability Services, 360.650.3774 or 711 (Washington Relay).

All new employees must comply with the immunization policy and show employment eligibility verification as required by the U.S. Citizen and Immigration Service before beginning work at WWU. A thorough background check will be conducted on all new hires.


Job no: 495829
Advertised: Pacific Daylight Time
Applications close:

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