Jobs at Western

Project Manager

Apply now Work type: Project Full Time
Location: Western Main Campus
Categories: Business and Financial Affairs, Administrative/Clerical, Information Technology, Human Resources

Position Title

Project Manager

About the University Western Washington University is a comprehensive state university, highly ranked nationally, with over 15,000 students in seven colleges and the graduate school.  The campus, overlooking the San Juan Islands, is located in Bellingham, a coastal community of 83,000, 90 miles north of Seattle and 60 miles south of Vancouver, B.C.
About the Department The Business and Financial Systems department is in the Business and Financial Affairs Division, under the leadership of the Vice President for Business and Financial Affairs.  The department and the division support Western’s mission to bring together individuals of diverse backgrounds and perspectives in an inclusive, student-centered university that develops the potential of learners and the well-being of communities.  We encourage applications from women, people of color, people with disabilities, veterans, and other candidates from underrepresented backgrounds and with diverse experiences interested in this opportunity.
About the Position

This is a 24-month term position.

As our Project Manager you will oversee moderate to high complexity projects from project initiation to closing. In collaboration with Business and Financial Affairs management teams, you will be responsible for project planning, team formation, conducting needs assessments, participation in request for proposals (RFP) and vendor selection processes, and providing recommendations to the stakeholders and Business Process Improvement Initiatives (BPII) Steering Committee. During project implementation, you are responsible for assigning responsibilities and managing schedules/resources to ensure projects are on time and within budget. You will also facilitate and/or perform business process analysis, systems analysis, and change management. You will report to the Assistant Director of Business and Financial Systems.

Your responsibilities will include:

  • Project Management: Oversees moderate to high complexity projects from project initiation to closing. Duties include, but are not limited to:

  • Project initialization, planning, and scope

  • Resource planning, scheduling, time and cost estimating, documentation

  • Conducting business process analysis (BPA)

  • Creating project initiation, recommendation, and closing papers

  • Providing detailed financial analysis (return on investment (ROI)) to support recommendations including budgetary impacts

  • Preparing and executing project quality assurance procedures

  • Managing risks and issues

  • Monitoring and reporting project progress and ensuring all project documentation is complete, current, and stored appropriately

  • Communication:
    • Organize and hold project progress meetings. Prepare emails and announcements to communicate project updates to the campus, stakeholders, core team(s), management, and BPII Portfolio Manager, Sponsors, and Steering Committee. 
  • Risk and Change Management:

Work with Human Resources' Organization Development Team on change management and with Risk, Compliance and Policy Services to introduce risk awareness by proactively identifying and raising control deficiencies and driving diligent risk remediation.

Relationship Building:

  • Develop strong relationships with all project stakeholders. 
  • Standardization and Best Practices:
    • Following the PMI Book of Knowledge (PMIBOK) for standard project methodologies on all Business and Financial Affairs projects, researches and recommends industry best practices and incorporates them into the project implementation plan. Ensures project solutions meet Federal and State rules as well as University policies and standards.
  • Other Duties:
    • Work with vendors, partner with stakeholders, and influence strategic planning based on industry analysis and standards. Additionally, work with stakeholders on post-implementation benefits. Other duties as assigned.
Required Qualifications
  • Bachelor's degree in Business Administration, Information Systems, or related field
  • Five (5) years of project management experience or an equivalent combination of education and experience sufficient to successfully perform the essential duties listed above
  • Demonstrated experience in managing large software implementation projects, including successful leadership of application software initiatives, either vendor solutions or in-house developed applications
  • Demonstrated excellent written, verbal and interpersonal communication skills with a diverse group of business and technical teams
  • Demonstrated ability in creative problem solving with excellent judgment
  • Demonstrated ability to effectively translate, simplify and communicate technical information to business stakeholders
  • Demonstrated excellent organizational skills
  • Proficient with project management and process analysis tools, including MS Project, Smartsheet, and Visio
  • Demonstrated ability to conduct thorough research into project and process analysis related issues and products
  • Demonstrated ability to adapt to shifting demands and timelines through analytical and problem-solving capabilities
  • Highly self-driven and self-motivated and the ability to work collaboratively in a professional and productive manner.
  • Any of the following Project Management Institute (PMI) certifications:  Project Management Professional (PMP), Program Management Professional (PgMP), Portfolio Management Professional (PfMP), Certified Associate in Project Management (CAPM), PMI Professional in Business Analysis (PMI-BPA), PMI Agile Certified Practitioner (PMI-ACP), PMI Risk Management Professional (PMI-RMP), or PMI Scheduling Professional (PMI-SP).
Preferred Qualifications
  • Kaizen or Six-Sigma experience
  • Higher education experience
  • Change management experience
  • Implementation of Travel and Expense Management, Contract Management, or other Business Services systems experience
Application Instructions

A cover letter and resume are required and should address your experience related to the position responsibilities and the required and preferred qualifications.

Please include the names and contact information of three professional references.

Closing Date Notes

Review of applications begins August 11, 2017; position is open until filled.

Western Washington University (WWU) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, WWU does not discriminate on the basis of race, color, creed, religion, national origin, sex (including pregnancy and parenting status), disability, age, veteran status, sexual orientation, gender identity or expression, marital status or genetic information in its programs or activities, including employment, admissions, and educational programs. See WWU’s Policy on Ensuring Equal Opportunity and Prohibiting Discrimination and Retaliation. Inquiries may be directed to the Vice Provost for Equal Opportunity and Employment Diversity, Title IX and ADA Coordinator, Equal Opportunity Office, Western Washington University, Old Main 345 (MS 9021), 516 High Street, Bellingham, WA 98225; 360.650.3307 (voice) or 711 (Washington Relay);

WWU is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request an accommodation, please contact Human Resources Disability Services, 360.650.3774 or 711 (Washington Relay).

All new employees must comply with the immunization policy and show employment eligibility verification as required by the U.S. Citizen and Immigration Service before beginning work at WWU. A thorough background check will be conducted on all new hires.

Job no: 495443
Advertised: Pacific Daylight Time
Applications close:

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